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Are You Ready For HIPAA?


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Are You Ready For HIPAA?

  1. 1. Attention: WorkSite firms Are you ready for HIPAA?
  2. 2. If your firm does work for healthcare companies – doctors, hospitals, pharmaceuticals – the new regulations apply! http://cache4.asset- taking-blood-pressure-of- patient-thinkstock.jpg
  3. 3. Requirements are basic to any privacy regulation Encrypt the data • At rest (saved) • In motion (transmitted) Limit access • Just the team working on the matter • Not everyone who does work for client
  4. 4. How to meet HIPAA security requirements Limit access Milan Matter Teams | Confidentiality Management from Prosperoware Encrypt at rest Upgrade to WorkSite 9 Encrypt in motion across the Internet Zone Secure Send from Prosperoware Encrypt in motion in the network Implement encrypted transfer in WorkSite 9
  5. 5. Limit access to data with Milan • Risk teams establish confidentiality policies • Matter owners secure workspaces, folders • Self-service options for users, service desk on “need-to-know” basis Move to a “need-to-know” model without creating information bottlenecks
  6. 6. Matter teams manage who has access • Option to secure the entire matter • Option to secure to the team, groups, or custom list • Option to secure some folders and not others Health records, correspondence • Prevented from violating an ethical wall
  7. 7. Risk team selects self-service policy option • Anyone – no approval required • With approval of matter owner • With approval of risk team • No self-service permitted
  8. 8. How self-service works: documents & matters • User requests access via WorkSite command or an NRL shortcut • Request and link to approve / deny sent to matter owner or Risk team • User or approver can also call the service desk • Service desk handles verbal disposition
  9. 9. Best practice for HIPAA that doesn’t constrain workflows • Secure either folders or entire workspace depending on pervasiveness of data • Limit access to team working on the matter • Enable self-service policy “Anyone – no approval required” when others need access • Use audit trails to reveal misuse
  10. 10. Encrypt data in motion with Zone Secure Send
  11. 11. Zone Secure Send • Remote access web client • Integrated with Outlook • Replaces attachment with secure link • Prompts login process • Keeps data behind firewall Transparently convert email attachments to secure links
  12. 12. About Prosperoware Focused on legal and professional services • Founded in 2009 • Nearly 100 customers • Deep roots in the legal industry • Offices in Philadelphia and Chicago • Over 30 employees
  13. 13. Get ready for HIPAA now! Zone Secure Send Milan Matter Teams | Confidentiality Management Schedule a demo Call +1 (484) 434-2994