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Jean-Luc Ozoux

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Jean-Luc Ozoux

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Jean-Luc Ozoux

  1. 1. The Digital Transformation of Progress Measurement Jean-Luc Ozoux – EcoSys Solution Specialist
  2. 2. Confidential2 • Need to know where we are today to understand where we will finish • Manage stakeholder expectations • Identify areas of poor performance • Analyze root causes and take corrective actions Why is progress measurement important? An Art Form? Haphazard? “Finger in the Air”
  3. 3. Confidential3 • Measure progress against the plan • Support Earned Value Analysis • Calculate performance driven forecast adjustments What is the purpose of measuring progress? MEASURE FORECASTON TARGET?
  4. 4. Confidential4 Where do we need to improve? • Siloed and disconnected processes and data management • Too subjective and open to interpretation • Lack of standardization – no standard rules of credit • Inefficient manual process with potential for error • Data intensive – multiple sources requiring consolidation, manipulation and analysis • Difficult to validate reliability and accuracy of information • Optimism Bias – reporting “inaccurate” progress especially early in project lifecycle
  5. 5. Confidential5 The solution is “automated objectivity” ObjectiveSubjective Automated Manual Efficiency & Accuracy • Remove silos • Ability to drilldown into source data • Auditable progress data • System driven values • Standardized processes
  6. 6. Confidential6 Cost Control Different Sources, Data and Methods Schedule Activity or Task Start and Finish Construction Management Installed Quantities Design Software Engineering Deliverables3D Information Management Deliverables Completions Materials Management Materials Requisitions, Orders & Receipts ERP Accruals & Actuals Progress
  7. 7. Confidential7 • Best suited for short duration tasks • % based or rule based completions • Rule based progress: 50/50, 20/80 or 0/100 Schedule Activity or Task Start and Finish 50/50 Rule – Once started task = 50% complete. Balance earned on completion 20/80 Rule – Used if completion takes longer 0/100 Rule – 100% earned on completion Standard Adaptor File import Standard Requirements Web Services, APIs Custom Requirements Cost Control
  8. 8. Confidential8 • Cost Ratio method applied for activities occurring throughout life of project e.g. Prelims, Overhead, etc. • Invoice only project costs ERP Accruals & Actuals PS MM CO CATS Project Cost Objects e.g. WBS, Network Activities, Orders, etc. Purchase Orders, Purchase Requisitions and Receipts Planed Costs, Actual Costs, Actual Revenue Unapproved and Approved Time Forecasts WBS, WBS Status, Network and Network Activities Cost Control
  9. 9. Confidential9 Cost Control Design • Track completion of engineering deliverables based on progress milestones • Visualize planned and actual progress Design Software Engineering Deliverables3D
  10. 10. Confidential10 • Track completion of engineering deliverables based on progress milestones • Visualize planned and actual progress Design Software Engineering Deliverables3D
  11. 11. Confidential11 • Tracking status of deliverable packages and deliverable details • Managing status; not started, in progress, complete Information Management Deliverables Completions
  12. 12. Confidential12 • Procurement driven progress based on material receipts or contracted milestones • 10% on PO, 20% on shipment, 30% on delivery, 40% at test and commissioning Materials Management Materials Receipts ProcurementCost Control Cost Breakdown Structure Cost Budget Account Codes Budget Commitments (Planned) Requisitions Commitments (Actual) Material Orders Actuals (Value of Work Done) Material Receipts Actuals (Posted) Material Invoices
  13. 13. Confidential13 • Procurement driven progress based on material receipts or contracted milestones • 10% on PO, 20% on shipment, 30% on delivery, 40% at test and commissioning Materials Management Materials Receipts
  14. 14. Confidential14 Cost Control • CWP Number (WBS Code) • CWA Number • Plant • IWP Number • Planned Man-hours • Actual Man-hours • Planned Start/Finish Date • Actual Start/Finish Date • Discipline • Purpose • Crew Size • Best for repeatable tasks. Tasks requiring same amounts of time, resources and effort • Zero subjectivity Construction Management Installed Quantities Construction
  15. 15. Confidential15 • Best for repeatable tasks. Tasks requiring same amounts of time, resources and effort • Zero subjectivity Construction Management Installed Quantities
  16. 16. Confidential16 Cost Control Questions? Schedule Activity or Task Start and Finish Construction Management Installed Quantities Design Software Engineering Deliverables3D Information Management Deliverables Completions Materials Management Materials Receipts ERP Accruals & Actuals Data Management Options Desktop/Office Data Entry Mobile/Field Data Entry Web Services API 3D Laser Scanning Drones Radio Frequency Identification (RFID) Progress
  17. 17. Thank you! www.ecosys.net info@ecosys.net

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