Redefining Budgeting and Planning Best Practices: How Technology is Leading the Evolution


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Technology is the key to unlocking the strategic value of budgeting and planning for your company. Join Susan Frederick, Host Analytics as she highlights the functionality of cloud-based applications and how they are redefining budgeting and planning best practices work in today’s dynamic environment. This webinar will feature a demonstration of how Host Analytics’ leading planning applications are being leveraged by companies of all sizes to drive process efficiencies, and transform static into dynamic planning environments which empower pro-active decision making and help drive company growth. Attendees will also learn why cloud computing is truly a "customer-led revolution" by discovering its value proposition above and beyond lower costs, as customers themselves educate their peers to dispel myths around cloud computing risk exposures.

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  • Points to makeI am sure you can relate Not to long ago delivering the numbers was what was expectedNow executives and the market require much more Pull in customer or personal storiesIf we ever want our role as financial professionals toevolve from being the Excel wizards, We need to NOT spend 80% of our time on the mechanics of closing the booksIntegrating dataticking and tying numbersValidating the integrity of our spreadsheetsIf we desire to become a strategicbusiness partner,our processes must evolve.
  • Points to makeI can relate and I am sure you can tooHighlight lack of control & security over close and consolidation processReference customer or personal storiesHowever, how can I evolve as a forward looking, strategy leader with: Fluid organizations and inconsistent data from many sources, and anUnderstaffed department drowning in error-prone, manual, and slow processesWhat I end up with is a:Lack of control over close and consolidation processIncurring additional costs to manage workarounds to poor system, andFrustrated staff that can’t see beyond crunching the numbers.
  • This is from the 1987 movie “Wall Street”. You may be laughing but remember in 1983 we didn’t even have the Internet when this Motorola phone was introduced. (It retailed for $3,995!) It is 2013 and technology has changed in 30 years. Similarly, the way we have always thought we had to do closing and reporting has changed too. It doesn’t have to be with the big on-premise solutions that take months or years to implement. Let’s talk about cloud technology and why than helps you accomplish what you want in a much easier fashion.
  • Points to make:It is simple, all the hardware, software etc. are in the cloud…you just plug into itAs compared to on-prem where many of these things are part of the cost – severs and may even include people to manage themInsert personal/customer storyLet’s start by demystifying “the Cloud” and “cloud computing,” which are frequently used in conjunction with SaaS. In the simplest of terms, the Cloud refers to the Internet, and cloud computing describes the transition from “everyone buys, installs, and maintains their own software and hardware” to “everyone can access applications on demand through the Internet.” The Cloud is a Modern way to deliver Software (as a Service). And BECAUSE we are on the cloud we take care of all the following: Software upgrades as soon as available Availability Backup Network Storage Operating system Database Integration Provisioning Security Data center Disaster recovery System maintenance Performance tuningAll that is taken care of by us, automatically, since that is just what we do. The whole cloud concept was troubling when I was a controller. We were evaluating a new financial solution and were concerned with not having access to our data to export into Excel. However, using a SaaS solution is not new!In fact we were already using one,ADP.”Long before companies like and several others popularized “the cloud” or “software as a service,” ADP was providing its clients a service that sounds like the “cloud.” Companies large and small hired ADP to administer and provide system for payroll. The payroll providers have kept payroll information secure on the cloud and has been keeping client pipeline data safe since 1999.The Big Win or real Value to you as a client is :You never having to worry about the IT administration of your system.You will never need to budget for a major financial system upgrade again. Ever.Much faster access to new enhancements and features. No waiting until you have the budget to upgrade. Not abandoned by the vendor or forced to upgrade or lose your support. Since last year we’ve delivered new products, usability and performance improvement, as well as 200 feature enhancements.We release new features quarterly. Which is incredible compared to 2 to 3 year release cycles of on-premise software.Lower implementation and operations costs. The ability to share and leverage report templates, integration templates and other assets to share among User Community.You will gain tremendous efficiencies and value are driven through user adoption.
  • Instructions:Pitch Forrester, as an independent research firm. The data is their insight on customer buying criteria. Don’t pitch Host Analytics yet. Use this slide as a way to introduce cloud benefits then re-enforce them with our story.Talk track:Why are companies choosing the cloud? Here are the top six reasons from Forrester, a technology research firm. They surveyed 920 software decision makers at firms that are using or planning to use software as a service. What’s interesting is that they uncovered that companies are not just valuing the lower overall cost of the Cloud. Companies are also choosing the Cloud for business value.
  • Points to make.We summarize those cloud computing benefits into three major bucketsHit on key areas of the three buckets at a high level (below)Insert personal/customer storyWe summarize those cloud computing benefits into three major buckets. Agility and speed, security, and lower overall cost.Agility:We define business agility as A) finance can own and manage the application without being dependent on others like specialized consultants or IT resources. B) Implementing fast, C) It means having a platform that is flexible enough to handle changing needs. D) Free from the upgrade burden. Jazz Pharmaceuticals is a great example. Jazz first bought the Planning Cloud in early 2011. Later that year, the executive team decided to pursue a in-organic growth strategy via M&A. Luckily, they chose a vendor that could support their new strategy. The rolled out our Close Management Cloud to consolidated the results from their newly acquired companies. When they wanted to improve their revenue planning process they simply switched-on our Advanced Revenue Planning application.Security:Our customers sleep soundly knowing that our state-of-the-art security keeps their data safe. Most people realize that emailing spreadsheets with sensitive financial information is risky. Other people realize that they their legacy software wasn’t designed with the latest security technology and practices in mind. For some companies, they may not have the IT staff and resources to keep-up the latest in security measures. Security is the life-blood of a cloud vendor’s business. We have to invest considerable resources to maintain state-of-the-art security. Otherwise we don’t have a business. Lower CostsOn-premises software has many costs. There is a large-up front software cost which many companies have a tough time swallowing. Then of course there is the cost to implement. Usually, implementation costs as much as the software. What is often hidden is your internal costs to set-up the infrastructure to support the software. There’s CapEx costs to buy the equipment like servers, back-up servers, network equipment, firewalls and security systems. Then there’s internal labor cost of your IT and Finance team whose time will be consumed throughout a lengthy implementation. There are on-going costs that are well known like 22% maintenance fees. And there are also hidden ongoing costs for internal resources to maintain and update the infrastructure to keep the application running.
  • Redefining Budgeting and Planning Best Practices: How Technology is Leading the Evolution

    1. 1. Ask, Share, Learn – Within the Largest Community of Corporate Finance Professionals Redefining Budgeting and Planning Best Practices: How Technology is Leading the Evolution
    2. 2. • • •
    3. 3. Ask, Share, Learn – Within the Largest Community of Corporate Finance Professionals Almost 2014 – Time to Plan in The Cloud Susan Frederick Senior Consultant, Host Analytics
    4. 4. Improved business agility Improved focus Speed of implementation Faster releases Lower overall costs OpEx not CapEx Source: Forrester, April 2012, “The Changing Cloud Agenda”. Base 920 software decision-makers at firms
    5. 5. The Three Major Benefits Of Cloud Computing 1 Agility & Speed 2 Security 3 Lower overall cost
    6. 6. Define Objectives Report the Results Analyze the Data Build Plan Reforecast
    7. 7. Improve Business Results Report Define Objectives Drive Accountability Build Plan Increase Accuracy Enhance Decision Making Analyze Reforecast
    8. 8. Save now on early bird pricing Join Us for the 2nd Annual Embracing the Corporate Finance Technology Revolution Feb. 13, 2014 | The Venetian, Las Vegas Optional Pre- Conference Workshops Feb.12th Golf Outing Feb. 14th (Limited Availability) GET CREDITS: Up to 10 CPE Up to 10.6 CTP
    9. 9. Leader In Cloud-based Enterprise Performance Management