This document discusses when it is time to move beyond QuickBooks for accounting needs. It notes that as a business grows and adds more systems and spreadsheets to manage different processes, the accounting can become siloed across different systems without integration. It suggests that moving to a cloud-based ERP system can help integrate all the business data, provide real-time visibility and reporting across the organization, and scale more easily as the business grows without requiring additional IT resources or software upgrades. Moving to a full ERP system helps avoid the "hairball" of many disconnected systems and spreadsheets that commonly develops as businesses add applications piecemeal over time.

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3. THE RESOURCE FOR CORPORATE FINANCE, ACCOUNTING & TREASURY PROFESSIONALS
When is it Time to Move Beyond QuickBooks?
Greg Allworth, Regional Sales Director, NetSuite

4. Is This You?
“
We had plenty of information;
It was all over the place
It was in spreadsheets, QuickBooks reports, emails.
But it wasn’t integrated
consolidated reporting was manual and tedious
It could take many hours for a large report
and we couldn’t vouch for a high degree of
”
accuracy
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5. Or is This?
“
We were running on about
five different systems,
and that led to a real inability to connect records
between two systems,
We had no 360-degree view of
our customers and activities,
”
and I was constantly starved for information
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6. Or Maybe This?
“ There was literally a big line in the sand where
sales had to throw a prospect over the wall
once they became a customer,
and accounting had to re-create all of the
information about that customer
The people accessing accounting data didn’t
”
have access to the CRM system
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7. A Typical Applications Journey….
1 Started with QuickBooks
2 Added Excel for analytics
3 Added Act, Goldmine, or Salesforce.com
4 Built a homegrown website
5 Upgraded QuickBooks or added more seats
Over time:
more money, more resources, more integrations
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8. And Your Business Ends Up in Silos
Quote Invoice Customer Service
Sales Order Pick & Pack
Sales
Finance Support
/ Web
Order
Mgmt Warehouse
Manual Homegrown
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9. You May Have Found More Of Your
Business Buried In Spreadsheets…….
Revenue Recurring billing
Recognition
Financial
Shipping and consolidation
Fulfillment
Budgeting &
Management
Sales orders reporting
Purchase Customer
requests information
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10. Often, It’s Due to an Applications “Hairball”
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11. ..or Even Worse, a Hairball of Hairballs
Worldwide HQ
GLOBAL
AMERICAS EMEA APAC
REGION
COUNTRY
Canada USA Brazil France UK Germany Japan Australia China
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12. Beyond Accounting:
ERP that Improves Organizational Efficiency
Trait Business Benefit
Quote to cash integration Reduce cycle time and
overhead
Procure to pay integration Eliminate spreadsheets
Web based T&E Improve employee productivity
management
Comprehensive audit trail Reduce audit times and improve
compliance
Self service dashboards Reduce time spent “hunting”
& reporting Collaboration and “actionable
One view of the customer Improve team collaboration,
reduce redundancy
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13. Beyond Accounting:
ERP that Supports Global Growth
Trait Business Benefit
Support multi-sub and COAs Manage consolidation times as
business grows
Country specific tax and Eliminate need to add ERP to
accounting regulations support local needs
Automated sales tax Calculate sales taxes across
management channels and geos
Drill down from corporate Ensure straight line visibility
to subsidiaries from HQ to geos
Multi-language management Ensure you can localize solution
to geo needs
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14. Beyond Accounting:
ERP that Supports Business Flexibility
Trait Business Benefit
Comprehensive Integrate with suppliers,
web services integration channels, and services
Graphical workflow Empower line of business to
management automate business process
Managed customization layer Ensure that customizations will
not “version lock” application
Mobile and anywhere access Support the distributed
organization
Industry functionality and “Future proof” application
ecosystem
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15. What To Avoid:
Typical IT Budget Allocation Typical ERP Version
9% Innovation
Current
66%
on old
91% versions
15
Maintenance
Source: ERP in SME, Aug 2010
© 2011 Proformative. Proprietary and confidential

16. Why Consider Cloud ERP?
Cloud ERP enables finance to:
Stay abreast of latest accounting changes
Scale a distributed finance organization
SAS 70 Type II controls included
Leverage a modern easier to integrate solution
Typically get more tightly integrated analytics
Automated upgrades and eliminate “wasted” maintenance
Reallocate IT budget from maintenance to innovation
16

17. Four ERP Trends for 2011
1 Cloud-based deployment gaining traction
2 Mobile technology empowering business people
3 Online user experiences advancing via rich clients,
business intelligence, and collaboration
4 Business process modeling (BPM) embedded in
and around applications
Trends 2011: ERP Customers Demand Better Flexibility, Cost Transparency, And Mobility
Paul Hamerman, January 11, 2011
© 2011 Proformative. Proprietary and confidential

18. General Tips for Success
• Assign a cross functional team
for selection and implementation
• Assign business benefit goals and measure
• Consider how to broaden ERP usage
across business and departments
• Ensure you’ll get clear visibility into ERP data
• Plan for a distributed, mobile organization
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19. Let’s Check Back In:
Our processes are We are able to We’re able to grow
integrated and consolidate any in a controlled and
automatic, and number of entities scalable way
our analysis is instantly, and can without worrying
based on acquire or create about our systems
dependable, up- new subsidiaries or having to add
to-the-minute and bring them up new staff members
information to speed very just to keep up
quickly with our volume
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20. Thank You
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21. THE RESOURCE FOR CORPORATE FINANCE, ACCOUNTING & TREASURY PROFESSIONALS
Upgrading your Accounting along with your Systems
Prepare for the Future
Ernie Humphrey, VP Educational Programs, Proformative

22. Upgrade your Accounting
• Take the Opportunity!
• Improve Controls
• Redesign Processes
• Deepen Analytical Capabilities
• Set the Foundation
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23. Upgrade your Accounting
• Accounting Controls
• Segregation of Duties
• Routings and Approvals
• Purchasing Budget Control
• Inventory and WIP
• Cash Flow control
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24. Upgrade your Accounting
• Process Automation
• Front end Systems Integration
• Revenue Recognition
• Multicurrency revaluations
• Go Paperless
– Scanned documents
– EDI
– Electronic banking
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25. Upgrade your Accounting
• Implement Analytical Structure
• Product Lines
• Projects & Programs
• Departments
• Divisions
• Locations
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26. Upgrade your Accounting
• Anticipate Growth and Change
• Divisional Expansion
• Multicompany Consolidation
– Normalize accounting
• Enable Manager Decision Making
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27. Upgrade your Accounting
• Other Considerations
• On Premise vs. Hosted vs. SaaS
– Cash Position
– Use of Financing
– Existing IT resources
– Consider your Business – Now & Future
• Consultative Resources
• Future Accounting Pronouncements
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28. THE RESOURCE FOR CORPORATE FINANCE, ACCOUNTING & TREASURY PROFESSIONALS
Thank You

29. THE RESOURCE FOR CORPORATE FINANCE, ACCOUNTING & TREASURY PROFESSIONALS
Planning and Reporting beyond
QuickBooks and Excel
Charlie Hill, Northeast Regional Manager,
Adaptive Planning

30. Agenda
• Planning and reporting: what should I be thinking about?
• When to move beyond Excel and QuickBooks
• What to look for in a planning and reporting solution
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31. Planning and Reporting: moving beyond
historical financial statements
Planning and Reporting:
A closed loop management process
– Establish a baseline set of goals
translated into financial and operational
targets (budget)
– Assess company progress against goals
by comparing your budget with historical
transactional details
– Revise your outlook (forecast) based on
new information (including actuals)
– Understand the implications of
actions/decisions by assessing multiple
potential future scenarios to
– Align management and staff around a
common set of goals and supporting
actions
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32. Planning and reporting levels of maturity
Maturity Data Participants Integration Frequency Reporting Process
Expert Metrics / KPIs All Mgrs with KPI Connector- Other Rolling Forecasts XBRL Collaborative
Impact Ops Data Online Dialogue
Operational Data Scenario Analysis SEC Reporting
Import Other Ops
BS / Cash Flow Functional Mgrs Data Alerting
Monthly Forecasts Dashboards
Inc. Statement Connector GL Board Packs Workflow
Divisional Mgr Data Quarterly Forecast
Sales
Mgmt Reporting
Capital Import GL Data Semi-Annual
Senior Execs Annotations
Export AP to GL Revision Variance Reports
Personnel
Email
Beginner Expense Finance No integration Annual Budget Budget Summary
© 2011 Proformative. Proprietary and confidential

33. Many Problems from Spreadsheets
 Spreadsheets are the primary
planning technology for 66% of
Primary Technology companies
What primary technology do you use to manage  Usage is common for all company
your budgeting and planning processes? sizes, including 55% of those with
1,000+ employees
Spreadsheets 66%
 Spreadsheet cause many problems:
Budgeting
Application
21%  Errors
 Consolidation challenges
ERP System 10%
 Rigid templates
Other, please
3%  Distribution challenges
specify
 Version control problems
Source: Oct 2009 BPM Forum & Adaptive Planning Survey
 Reporting and variance analysis
challenges
 And more… time, waste, poor return
on investment?
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34. Moving beyond Excel and QuickBooks
• Need to improve accountability and execution
• Need to collaborate with a distributed or growing team
• Need to evaluate future outcomes on a routine basis
• Need to spend less time managing data, more time analyzing and
managing business
• Need to create timely & accurate reports, including variance reporting
and drill down capabilities
• Need to report on both operational and financial data
• Need to quickly integrate historical data with forecasts
© 2011 Proformative. Proprietary and confidential

35. What to look for in a planning and
reporting solution
• Web-based (rapidly implement, collaborate anywhere)
• Excel-like interface (easy to use, easy to implement)
• Customizable data entry templates (easy to obtain user buy-in)
• Simple version creation (enables forecasting and scenarios)
• Personnel and Revenue planning to suit your business (enables
planning appropriately suited for your business model)
• Multi-dimensional data modeling (easily tag and analyze your data)
• Single complete solution, not pieces to be integrated (no IT resources
needed to implement or manage the application)
• Integration to GL and other data sources (simplify reporting and
analysis)
• Drag & drop reporting builder (easy for all users to build reports)
• Software as a Service (finance in control)
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36. SaaS Delivers Significant Advantages
On-Premise Model SaaS Model
 High upfront cost  Low annual subscriptions
 Need new HW and SW  Do not need new HW or SW
 Implement in months/years  Implement in weeks
 IT support needed (initial &  No IT involvement required
ongoing)
 High risk: big upfront purchase  Low risk: can cancel at any time
 High overall TCO  Low overall TCO
 New releases every 1 – 2 years  New releases 2 – 3X per year
 Time consuming, costly  Automatic upgrades
upgrades
 Designed for techie users  Designed for business users
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37. On Demand: Reducing Costs, Improving
Performance by Investing in Business

– Written in “The End of Software”
– “more than 75% of the IT budget is spent just maintaining and
running existing systems and software infrastructure”
– “customers can spend up to four times the cost of their software
license per year to own and manage their applications”

– Written in the Wall Street Journal, 2002
– “the initial purchase is usually only 5% of the total cost of owning
and maintaining a program”
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38. Tremendous TCO Advantage
16% Lower TCO SaaS vs. 35% - 55% Lower TCO vs.
On-Premise Dynamics GP & CRM
33% Lower TCO ByD vs. On- 50% Lower TCO SaaS vs. On-
Premise Premise
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39. 67% Lower Total Cost of Ownership for
SaaS vs. On-Premise BPM Solutions
4-Year Total Cost of Ownership for SaaS vs. On-
Premise BPM Applications
(10 Full Users & 15 Review Users)
$350,000
$300,000
$250,000 Training
$200,000
Implement & Support
$150,000
Application Software
$100,000
$50,000 IT Infrastructure
$-
SaaS On-Premise
Source: Hurwitz & Associates, 2010.
SaaS solution analyzed: Adaptive Planning. On-premise solutions analyzed: Clarity Systems, Longview, and Prophix.
© 2011 Proformative. Proprietary and confidential

40. Democratization…
SOHO SMB Enterprise
 World Class Performance/Scalability for Any Size business
– Same Features
– Same Performance
– Same Scalability
– Same Reliability
– Same Global Solution
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41. Thank You
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42. Panel Discussion and Q&A
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43. We will send you a follow-up survey and would
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you heard from today.
Proformative Contact
Ernie Humphrey
VP, Educational Programs
ehumphrey@proformative.com
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