Getting Published Workshop


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Presentation by Professor Simon Haslett at the University of Wales, Newport, on 29th June 2011. Presented in association with the Leadership Foundation.

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Getting Published Workshop

  1. 1. CELT WORKSHOP Getting Published: Exploring the Issues and Dispelling the Myths Professor Simon Haslett Centre for Excellence in Learning and Teaching Canolfan dros Ragoriaeth mewn Dysgu ac Addysgu Email: [email_address] Website:
  2. 2. Attention! <ul><li>Welcome to the Getting Published workshop. </li></ul><ul><li>Please come in and help yourself to tea or coffee. </li></ul><ul><li>Please sit at a table where there are at least some people who you have never met or don’t know that well , but don’t worry I’m sure they won’t bite! </li></ul><ul><li>No more than six people to a table please. </li></ul>
  3. 3. A bit about the facilitator <ul><li>Since 1990 Simon has published: </li></ul><ul><ul><li>Over 120 academic articles, mostly peer-reviewed journal articles. </li></ul></ul><ul><ul><li>Over 50 articles in the popular press (newspapers, magazines, blogs, etc). </li></ul></ul><ul><ul><li>Over 50 conference papers. </li></ul></ul><ul><ul><li>Seven edited books (three as sole editor). </li></ul></ul><ul><ul><li>Two sole authored books. </li></ul></ul><ul><ul><li>Served as editor on four academic peer-reviewed journals and professional magazines (e.g. for learned society). </li></ul></ul>
  4. 4. A bit about CELT <ul><li>Established Dec 2008 </li></ul><ul><li>Pedagogic research </li></ul><ul><li>Hosts events </li></ul><ul><ul><li>Workshops </li></ul></ul><ul><ul><li>Seminars </li></ul></ul><ul><ul><li>Conferences </li></ul></ul><ul><li>Makes Awards/Grants </li></ul><ul><li>Publishes </li></ul><ul><ul><li>Newport CELT Journal </li></ul></ul><ul><ul><li>Special Publications </li></ul></ul>
  5. 5. Aims of the Workshop <ul><li>Explore motivations for publishing. </li></ul><ul><li>Overcome barriers to writing and submission for publication. </li></ul><ul><li>Approaches to writing for publication </li></ul><ul><li>Submitting your work to publishers. </li></ul><ul><li>Responding to editors and reviewers comments. </li></ul><ul><li>Strategic issues in academic publishing </li></ul>
  6. 6. Why are you here? <ul><li>What are your motivations for wanting to write and publish your work? </li></ul><ul><ul><li>In your table groups, take it in turns to tell each other and discuss your main motivation for wanting to get published. </li></ul></ul><ul><ul><li>Someone write each one down in the centre column of on the flipchart paper to report back. </li></ul></ul><ul><ul><li>10-15 minutes </li></ul></ul>
  7. 7. What are you bringing with you? <ul><li>Turn to someone you don’t know, or don’t know very well, introduce yourself and tell them about a piece of writing that you have written and are proud of, published or not (5 mins each). </li></ul><ul><li>List up to three positive writing tips each (things that helped you) on a white post-it that you are happy to share; stick them onto the groups flipchart down the left-hand side. </li></ul><ul><li>In your pairs, after around 10 minutes, agree two top tips to share with the rest of the group and discuss. </li></ul><ul><li>Should take around 15-20 minutes altogether. </li></ul>
  8. 8. So why are you here? <ul><li>What are the barriers that are preventing you writing and/or publishing your work? </li></ul><ul><ul><li>In groups of three, discuss the main barriers to writing and getting published. </li></ul></ul><ul><ul><li>Write each one down on a yellow post-it note and stick to the right side of the flipchart paper. </li></ul></ul><ul><ul><li>10-15 minutes </li></ul></ul>
  9. 9. Mid-Plenary Session <ul><li>In your table groups, stick your flipchart paper on the wall/window, whiteboard, etc. </li></ul><ul><li>Wander around the room and look at what other groups have written in terms of: </li></ul><ul><ul><li>Motivation </li></ul></ul><ul><ul><li>Tips </li></ul></ul><ul><ul><li>Barriers </li></ul></ul><ul><li>Could you use this to inform your approach to writing and publication? </li></ul>
  10. 10. Annual CELT Writing Retreat <ul><li>Making time </li></ul><ul><li>Distractions </li></ul><ul><li>Getting started </li></ul><ul><li>Writing in chunks </li></ul><ul><li>Perfectionism </li></ul><ul><li>Reworking a thesis </li></ul><ul><li>Permission to write </li></ul><ul><li>Emotions </li></ul><ul><li>Fear of rejection </li></ul>
  11. 11. Submitting for Publication <ul><li>Who is your audience? </li></ul><ul><li>Types of publications? </li></ul><ul><li>Choosing a journal to submit to. </li></ul><ul><li>Preparing your manuscript. </li></ul><ul><li>What not to do. </li></ul><ul><li>Possible outcomes </li></ul><ul><li>Dealing with and overcoming rejection </li></ul><ul><li>Responding to reviewers comments </li></ul>
  12. 12. Making your name known <ul><li>Collaborate with your supervisor (or a colleague) </li></ul><ul><li>Become active in your academic community </li></ul><ul><li>Present at conferences </li></ul><ul><ul><li>Journal editors actively look out for good papers </li></ul></ul><ul><li>Prepare effective conference posters </li></ul><ul><li>Network: talk to journal editors (who are other academics) </li></ul><ul><li>Write working papers </li></ul><ul><ul><li>Practice in writing academic papers </li></ul></ul><ul><ul><li>Useful feedback </li></ul></ul><ul><ul><li>Does not count as prior publication if revised </li></ul></ul><ul><li>Create your own website </li></ul>
  13. 13. Audience <ul><li>Local, national, international? </li></ul><ul><li>Researchers, practitioners, teachers, general public? </li></ul><ul><li>Type of Publication </li></ul><ul><li>Journal article (watch out for special issues) </li></ul><ul><li>Magazine article </li></ul><ul><li>Review article </li></ul><ul><li>Book review – good way of starting </li></ul><ul><li>Research note (short report or work in progress) </li></ul><ul><li>Working paper – mainly for conferences </li></ul><ul><li>Book or chapter in book (often through invitation) </li></ul>
  14. 14. CELT Writing Retreat <ul><li>The Academic Writing Process </li></ul><ul><ul><li>Inventing and research </li></ul></ul><ul><ul><li>Planning </li></ul></ul><ul><ul><li>Drafting </li></ul></ul><ul><ul><li>Revising </li></ul></ul><ul><ul><li>Editing </li></ul></ul><ul><ul><li>Submission </li></ul></ul><ul><ul><li>Peer review process </li></ul></ul><ul><ul><li>Revisions </li></ul></ul><ul><ul><li>Proof stage and publication </li></ul></ul>Modified from Ganobcsik-Williams (2009) Draw up a plan and discuss with a colleague – what issues come to mind?
  15. 15. Choosing the Right Journal <ul><li>Research the journals in your field </li></ul><ul><ul><li>Library and websites </li></ul></ul><ul><ul><li>Conference stands </li></ul></ul><ul><ul><li>Talk to peers </li></ul></ul><ul><li>Familiarise yourself with aims and scope of journals </li></ul><ul><li>Choose the most suitable journal(s) for your article </li></ul><ul><ul><li>Good to have a fall back or two </li></ul></ul><ul><ul><li>Should it be an Open Access journal? </li></ul></ul><ul><li>Type of journal (pro’s and con’s) </li></ul><ul><ul><li>Multidisciplinary (often for a general subject readership) </li></ul></ul><ul><ul><li>Niche (need to be hot on specifics) </li></ul></ul><ul><li>Do you </li></ul><ul><ul><li>Write an article for a specific journal? (I prefer this from the start) </li></ul></ul><ul><ul><li>Find a journal for your article? (if I haven’t chosen a journal yet) </li></ul></ul>
  16. 16. Assessing the Best Journal for Your Article <ul><li>What is the readership and usage? </li></ul><ul><li>Prestige in your field </li></ul><ul><ul><li>Who is the editor and who are on the editorial board? </li></ul></ul><ul><ul><li>Who is likely to review your paper – can you suggest reviewers? Is </li></ul></ul><ul><ul><li>Who publishes in the journal? </li></ul></ul><ul><ul><li>Is it published by a major publisher or association? </li></ul></ul><ul><li>Local/national/international? </li></ul><ul><li>Is it peer reviewed </li></ul><ul><ul><li>How long will this take? </li></ul></ul><ul><li>Is it on the Institute of Scientific Information (ISI) Citation Database? </li></ul><ul><ul><li>How often is it cited? </li></ul></ul><ul><li>Is it available online and in print? </li></ul>
  17. 17. Writing for Your Chosen Journal <ul><li>Check the aims and scope </li></ul><ul><li>Look at previous papers to get a feel for what is accepted – has it got a history in a topic area? </li></ul><ul><li>Contact the editor – maybe? </li></ul><ul><li>What does my research contribute to the field? </li></ul><ul><ul><li>Make your research relevant to the wider world; you need to be explicit about its widest context. </li></ul></ul><ul><li>Ask a colleague to read paper prior to submission – maybe? Except where English needs to be checked/improved. </li></ul>
  18. 18. Preparing the Manuscript <ul><li>Read the guidelines carefully – many submit through an online gateway now. </li></ul><ul><li>Comply with minimum and maximum limits </li></ul><ul><li>Expand any acronyms </li></ul><ul><ul><li>Especially if the audience is international or interdisciplinary </li></ul></ul><ul><li>Write an abstract that conveys the content, results and main conclusions (add keywords) </li></ul><ul><li>Check spelling and grammar </li></ul><ul><li>Double spaced and single sided (usually required). </li></ul>
  19. 19. Manuscript Preparation Cont’d. <ul><li>Ensure references cited in text appear in bibliography – and vice versa </li></ul><ul><ul><li>Not too many self-references if reviewed anonymously (add them after review) </li></ul></ul><ul><li>Figures, tables and photographs </li></ul><ul><ul><li>Check they are ALL present </li></ul></ul><ul><ul><li>Resolution and file type is important e.g. TIFFs </li></ul></ul><ul><ul><li>Observe conventions e.g. maps should have scale bars and north arrow </li></ul></ul><ul><ul><li>Place in a separate file </li></ul></ul><ul><ul><li>Make sure they are all numbered and referred to </li></ul></ul><ul><ul><li>Consider/suggest how they will appear in the journal </li></ul></ul><ul><ul><li>Ensure you have the correct copyright clearance </li></ul></ul><ul><ul><li>Some journals now accept audio and video clips </li></ul></ul>
  20. 20. What not to do <ul><li>Don’t try to boil down your whole PhD/Masters thesis into one article </li></ul><ul><li>Don’t put the article on your website first </li></ul><ul><li>Don’t send your article to more than one journal at once </li></ul><ul><li>Don’t plagiarise, including self-plagiarism </li></ul><ul><li>Don’t repeat the same article with just small changes </li></ul><ul><li>Don’t wait for a decision before you start your next article. </li></ul>
  21. 21. Possible outcomes <ul><li>Accept as submitted – very rare </li></ul><ul><li>Accept with minor revisions </li></ul><ul><li>Accept with major revisions – with or without second peer-review stage. </li></ul><ul><ul><li>Higher Education Quarterly receives c. 90 papers/year and accepts 30%, but 30% of those are never resubmitted after revision. </li></ul></ul><ul><li>Reject – common </li></ul><ul><ul><li>Studies in Higher Education rejects 350 of the 400 papers it receives every year! </li></ul></ul>
  22. 22. Why articles are rejected <ul><li>Professor David Phillips (University of Oxford), Editor of Oxford Review of Education, offered the following ten reasons: </li></ul><ul><li>Article not ready, only a draft </li></ul><ul><li>Article is parochial </li></ul><ul><li>Poor English </li></ul><ul><li>Manuscript is poorly prepared </li></ul><ul><li>Too short or too long </li></ul><ul><li>Article is submitted to the wrong journal </li></ul><ul><li>Nothing new is stated or found </li></ul><ul><li>Under theorised </li></ul><ul><li>Under contextualised </li></ul><ul><li>Not a proper journal article </li></ul>
  23. 23. Overcoming rejection <ul><li>Rejection can be a positive result - it is sometimes better than major revision. </li></ul><ul><li>Prestigious journals only accept 20% of submissions </li></ul><ul><li>Very few papers are accepted without revision </li></ul><ul><li>Mentoring function of editorial boards </li></ul><ul><ul><li>feedback from best in field </li></ul></ul><ul><ul><li>Act on comments </li></ul></ul><ul><li>Try again </li></ul>
  24. 24. Responding to Comments <ul><li>One response might be: </li></ul><ul><li>Go through the reviewers comments and number each action expected of you. </li></ul><ul><li>Make a list of all actions, combining similar points – can you address them? If yes, how? </li></ul><ul><li>Revise the manuscript and resubmit with a covering letter explicitly outlining how you dealt with the reviewers comments. </li></ul><ul><li>If you couldn’t make a requested change, or disagree with the reviewer(s), then say so and justify why – the editor will make the final decision. </li></ul><ul><li>Make a decision to declare, or not, if you are submitting a rejected paper to a new journal – sometimes it helps? </li></ul>
  25. 25. Proof stage <ul><li>You will usually be emailed a pdf of the proofs of your paper. </li></ul><ul><li>Check them very carefully. </li></ul><ul><li>Identify errors, not usually possible to make significant changes, but no harm in asking if you think it’s important. </li></ul><ul><li>Select your type of reprint – usually pdf. </li></ul><ul><li>When published circulate to everyone who you think may be interested – don’t be shy. </li></ul>
  26. 26. Strategic Issues <ul><li>Some issues that may influence you: </li></ul><ul><ul><li>Research Excellence Framework (REF) </li></ul></ul><ul><ul><ul><li>High impact, ISI-listed journals </li></ul></ul></ul><ul><ul><li>Research Degree Awarding Powers (RDAPs) </li></ul></ul><ul><ul><ul><li>Learned/professional society journals </li></ul></ul></ul><ul><ul><li>Institutional/Departmental Strategy </li></ul></ul><ul><ul><ul><li>E.g. Research-informed teaching </li></ul></ul></ul><ul><ul><li>To assist in gaining external funding </li></ul></ul><ul><ul><li>Prioritisation and personal goals </li></ul></ul><ul><ul><ul><li>E.g. always wanted to publish in a particular journal </li></ul></ul></ul>
  27. 27. What’s your next move? <ul><li>In pairs, discuss what might be your next step on the road to writing and getting published? For example: </li></ul><ul><ul><li>Will you collaborate or go it alone? </li></ul></ul><ul><ul><li>Do you have any strategic priorities? </li></ul></ul><ul><ul><li>Do you need further support or advice? </li></ul></ul><ul><li>Draw up a personal action plan with targets and a timescale for achieving them; what will you do if you don’t meet them? </li></ul>
  28. 28. Useful Resources <ul><li>HEA-ICS, 2007. Writing for Publication . [accessed 28 th June 2010]. </li></ul><ul><li>Taylor and Francis Ltd, 2004. Getting published in academic publications: Tips to Help you Publish Successfully. At gettingpublished _js.ppt [accessed 28th June 2010]. </li></ul><ul><li>Vitae, 2010. Publishing your research . [accessed 28th June 2010]. </li></ul>