Effective use of powerpoint as a presentation tool.


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Effective use of powerpoint as a presentation tool.

  1. 1. - Microsoft PowerPoint is the name of a proprietary commercial software presentation program developed by Microsoft. It wasdeveloped by Microsoft and officially launched on May 22, 1990. It is part of the Microsoft Office suite, and runs on Microsoft Windows and Apples Mac OS X operating system. The currentversions are Microsoft Office PowerPoint 2010 for Windows and Microsoft Office PowerPoint 2011 for Mac.
  2. 2. - Engaging multiple learning styles. - Increasing visual impact. - Providing annotations and highlights.- Enriching curriculum with interdisciplinary. - Improving audience focus.
  3. 3. 1) Start by creating an outline. - The most important part of any presentation is the content, not thegraphical appeal. That is why you should develop your presentation with the content first, before deciding on the look (colors, graphics, etc.) Create a good structure for your presentation by reflecting on the goal of thepresentation, what your audience is thinking right now, and what points you need to make in order to move the audience from where they are to where you want them to be.Write an outline on paper or use sticky notes so you can move ideas around.By creating an outline first, you ensure that the content of your presentation is solid before you concern yourself with the visual elements.
  4. 4. 2) Use Contrasting Colours. - If you want your audience to be able to see what you have on the slide, there needs to be a lot of contrast between the text colour and the background colour. I suggest a dark background with light text – I usually use a medium to dark blue background and white or yellow letters. Some prefer a light background and dark letters, which will also work wellwhich you choose will depend on personal preference. Don’t think that just because the text looks fine on your computer screen that it will look finewhen projected. Most projectors make colours duller than they appear on a screen, and you should check how your colours look when projected to make sure there is still enough contrast. To check that your colors have enough contrast, use the Color Contrast Calculator.
  5. 5. 3) Use a big enough font. - When deciding what font size to use in yourpresentation, make sure it is big enough so that the audience can read it.
  6. 6. 4) Stop the moving text. - When text comes on the screen, we want the audience to read thetext, then focus back on the presenter to hear the message. If the text moves onto the screen in any way – such as flying in, spiral or zooming – it makes it harder for the audience members to read since they have to wait until the text has stopped before they can read it. This makes the presenter wait longer between each point and makesthe audience members focus more on the movement than on what is being said.
  7. 7. 5) Turn the pointer off. - During a presentation, it is very annoying to have the pointer (the little arrow) come on the screen while the presenter is speaking. It causes movement on the screen and draws the audience attention from thepresenter to the screen. The pointer comes on when the mouse is moved during the presentation. To prevent this from happening, after the Slide Show view has started, press the Ctrl-H key combination. This prevents mouse movement fromshowing the pointer. If you need to bring the pointer on screen after this, press the A key. If the pointer does appear during your presentation, resist the urge to press the Escape key – if you do, it will stop thepresentation and drop you back into the program. Press the A key or Ctrl- H to make the pointer disappear.
  8. 8. 6) Use visuals instead of text slides. - Instead of using slides that only contain text, usevisuals such as graphs, diagrams, photos and media clips to engage the audience.
  9. 9. 7) Add Images. - Have more images in your slides than text. - But do not use images to decorate.- Images can reinforce or complement your message. - Use images to visualize and explain. - A picture can say more than a thousand words.
  10. 10. 8) Check your words carefully. - Check for spelling mistakes and grammatical errors. - Check for logic and the flow of information. - Try to test your presentation in the room before your talk.- Be prepared to give your talk without a PowerPoint slideshow.
  11. 11. 9) Design Issues.- Use a consistent background and layout for all slides. - The template sets the tone of your presentation. - choose it carefully.- Avoid really bright backgrounds, or cluttered layouts.
  12. 12. 10) Practice. - A well-prepared and enthusiastic talk will help you convince youraudience and maintain their attention. There are some key points that define a good talk. ■Know your slides inside out. ■Speak freely. ■Speak with confidence – loud and clear. ■Don’t speak too fast. ■Maintain eye contact with the audience.
  13. 13. 1.Practice your presentation. 2.Make eye contact with your audience. 3.Do not read the slides to your audience. 4.Leave time for Q&A at the end.5.Don’t forget to summarize your main points. 6.Use Powerpoint to enhance your talk.
  14. 14. •Can easily input images. •Templates are built in for different appearances. •Can add notes pages.•Can easily add media and recordings. •More exciting than a simple word document or hand written presentation. •Master slides make presentations consistent.
  15. 15. •Some features such as animations and backgrounds can distract the audience from the actual information in the presentation. •File size can become quite large on medium to large presentations.•Some of the features can be quite complicated to use and even the simple features require some getting used to. •When at work, you cant rely on someone elsescomputer or laptop to run your presentation, there are too many software conflicts and disk space barriers. •Takes quite a bit of time to create a complete presentation.
  16. 16. ~ PowerPoint Presentations are a way of attractingaudience towards your views and arguments. It is one of the most helping factors behind success of every meeting. There are various uses of power point presentations, some of them are integrated. Themost popular uses of power point presentations are in modern days learning, corporate training sessions, business and marketing meetings, and sales gatherings.
  17. 17. Learning Solutions: - Power point presentation combines audio and visual bothaspects, making it easier to understand for audience. Even thenormal teaching or training becomes interactive by just using presentations in lectures. These days school, colleges and institutions are providing tailor made presentations to students for different topics in syllabus of study. That makes learning easier and interactive for students.
  18. 18. Corporate Training Session: - Power point is an essential ingredient of every corporate training session. Top executives andmanager (marketing and sales) use this powerful tool to train their juniors or associates to give them better, interactive and more effective training. Its always beneficial and less time consuming for corporate trainers, if they use these tools in their sessions, it generates more results.
  19. 19. Marketing Strategy:- Powerful tools and options present in Microsoft power point,makes it easier for people in marketing, advertising, and sales to make presentations for motivation of their subordinates. Inclusion of different types of charts, images, clip-arts, other graphical structures, makes a presentation eye catchy. Animation and sound effects add extra emphasis on these presentations making them look more interactive.
  20. 20. ~ PowerPoint is an excellent tool for educators,providing a method that can attract the students in an entertaining way, yet still getting across theinformation effectively. However, many educators usethe PowerPoint ineffectively, either from inexperience or from simply not knowing how to implement it properly within their lectures. PowerPoint can be a useful tool to any educator, as long as they gain a better understanding of how to use the program.