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  2. 2. TABLE OF CONTENTS Preface Chapter 1: Relocating to USUHS Chapter 2: Arriving at USUHS Chapter 3: Student Affairs Services Student Organizations Chapter 4: Military Affairs Officer Orientation Life in Uniform at USUHS Service Related Benefits Parking Instruction Chapter 5: Academic Issues Course Calendar Curriculum Overview Academic Support Chapter 6: Spouses and Significant Others Chapter 7: Personal Lifestyle Information Chapter 8: Who's Who and What's Where The People The Places NNMC Map USUHS MAP
  3. 3. PREFACE Congratulations on your acceptance to medical school and welcome to USUHS! You will soon be assuming new and challenging academic responsibilities, but that doesn't have to be an overwhelming experience. As you settle into medical school and adjust to your new surroundings, you'll probably have questions about many things, such as where to check in, what are the services you are entitled to receive, what is the military environment here, how tough are the academics, and a number of other things. You will find that you can successfully integrate yourself into the demanding curriculum and lifestyle with little personal discomfort. This booklet is designed as an informal guide to provide you with some important information as you successfully transition from your present status to that of a medical student and a medical officer candidate. While we can't anticipate all of your questions, we have tried to give you a head start on dealing with the changes facing you by providing some basic information. Although we hope this guide will be an invaluable resource, it is not intended to take the place of TALKING to appropriate members of the School's staff and faculty who have the answers to many of the questions you might have. The staff and faculty are the University’s greatest strength, and they want to be an integral part of your medical school experience. Please introduce yourself to them and seek their advice whenever you have a question or problem. By all means, use the resources of the Office for Student Affairs (301-295-3185) (www.usuhs.mil/osa/osa.html) and the Office of the Commandant/Company Commanders (301-295-3722); both offices are located in the Student Community Center in Building C. Again, welcome to the USUHS family and we look forward to seeing you! William T. Wittman, Ph.D. Assistant Dean for Academic Support Services
  4. 4. CHAPTER 1 RELOCATING TO USUHS The purpose of this chapter is to provide information that will be helpful to you as you relocate to the Washington, DC, area. The information comes from a number of sources, including a number of housing referral offices at installations in the area. It also includes the insights of students and spouses who have recently shared your upcoming experience and who offer tips they found particularly useful when they arrived. The information should give you a good start as you plan your move and actually get settled into this area. If after reading the chapter you still have questions, contact the housing offices listed below or call someone in the Office for Student Affairs. They share our goal--to make your move and transition as uncomplicated and enjoyable as possible. Housing Referral Office (301) 295-6564 National Naval Medical Center (NNMC) DSN: 295-6564 www.bethesda.med.navy.mil (800) 358-6301 (The NNMC Housing Office should be the first point of contact for ALL students, regardless of service, to learn more about the local housing.) Housing Office (89 CES/DEH) (301) 981-5166 Andrews AFB MD 20331-5000 DSN: 858-5166 Family Housing Office (410) 672-4570 Fort Meade MD 20755-5115 (DSN stands for the Defense Switch Network, or autovon system, a long-distance telephone service available at military bases worldwide.) MOVING OUT Army, Navy and Air Force students should make moving arrangements through the transportation office at the nearest military installation. Even if you plan to move yourself, you must contact a transportation office before you leave in order to be reimbursed for your moving expenses. All students, regardless of service, should refer to the Joint Personal Property Shipping Office, Washington DC Area (JPPSOWA) website at www.belvoir.army.mil/jppsowa. Click on the link for Counseling and be sure to check out the, "It's Your Move" pamphlet. This pamphlet addresses issues that are specific to a military move, but also offers suggestions helpful to anyone facing a move. Every service family has its own set of moving tricks, but here are a number you will want to consider (or reconsider) as you plan for the move. 1
  5. 5. 1. They are YOUR belongings--don't let the packers or movers convince you otherwise. Watch them carefully; if you don't like the way they packed something, ask them to do it over. 2. You must allow the packers to pack your breakable items if the moving company is to insure them against damage. A box will be considered "packed by movers" if, after you pack the box, the mover inspects and seals the box. 3. Make sure all of your belongings are marked with a number and recorded on the inventory sheet created by the movers. 4. The movers will inspect your furniture before they move it and note any damage. Don't let them mark down damages that aren't there. Look very carefully at the agreement before you sign it. 5. Hand carry some emergency items (i.e., kitchen items, bathroom items, clothing). You can't be sure when your goods will actually arrive at your new home, even though you may be given a specific date. 6. Develop a personal inventory of your property and hand carry this when you move. Take photographs or create a videotape inventory of any particularly valuable items (e.g., artwork or furniture). This is a good idea not only for losses due to moving, but is helpful for insurance purposes if you ever experience a loss from fire, flood, theft, etc. 7. You may purchase extra insurance beyond what the government offers to cover your belongings. You should move photographs and items that cannot be replaced and any other valuables personally. 8. You will be given a telephone number of a government moving inspector at both ends of your move. If your movers don't respond to your requests (this includes not packing things the way you want or insisting on marking damages with which you disagree) call the inspector immediately. HOUSE HUNTING TRIP Many students prefer to make housing arrangements before arriving for school in August. This will probably require a house-hunting trip. Contact the housing office before you plan your trip and take advantage of the temporary lodging facilities or discounted rates at several of the very nice hotels nearby; see page 6 for "Temporary Quarters." 2
  6. 6. RENTING VERSUS BUYING Your decision to rent or buy will depend on your tastes, needs, and financial status. Here are some thoughts as you consider what is right for you. Buying. Housing costs in the area are high and it may require two incomes to qualify for a home loan. Buying also brings with it certain financial outlays: move-in costs, initial fix-ups costs, maintenance and repair expenses, taxes and fees, utilities, selling costs if/when you decide to move. On the other hand, mortgage interest and property taxes are deductible items, so in some cases a buyer will actually be paying less than a renter who cannot deduct any part of the rent payments. Once the investment is made, there is the satisfaction of being in control of your surroundings. Also with buying, there is the POSSIBILITY of benefiting from rising values; historically, this has been a high-appreciation area. Rates are currently low, so not only are payments relatively low, but rates are attractive for someone else to assume the loan later. Because of the closing costs on the buying and selling end, it is not usually worthwhile to buy unless you will be keeping the house for several years; some people choose to buy and keep the house as a rental, with hopes of returning to the area in the future. Consider all of these factors when deciding to buy. You are eligible to apply for a VA loan after 180 days on active duty; depending on the current loan rates, you may want to pursue that option or choose another kind of loan. A positive feature of a VA loan is that it allows the buyer to use a higher percentage of his or her income to determine loan eligibility; always remember, however, what is "allowable" and what is "comfortable" may not be the same, depending on such factors as a second income, family expenses, savings, etc. If you choose to buy, you will have many houses, townhouses, and condominiums from which to choose. A rule of thumb for the area is the farther away you live, the more you'll get for your money. The housing office's listing of available properties might be useful, as are the classified ads in the local newspapers and a listing from a Realtor (you pay no Realtor fees on the buying end). A program to aid you in purchasing a home is the Montgomery County Moderately Priced Housing Program. Currently, Montgomery County MD law requires any development (housing, townhouse, apartment) with fewer than 50 units to have 12- 15% designated as "moderately priced units". These moderately priced dwelling units have controlled prices for 10 years. Within that time, units must be rented or resold for pre-determined prices, with increases due to appreciation and renovations. Later, units may be sold for market value and prices will go up. In order to qualify, you must be a Montgomery County resident. There is no time limit to apply and you can move into temporary quarters or housing during the application process. Maximum income requirement based on family size. For more information see www.montgomerycountymd.gov. 3
  7. 7. This program involves purchasing a new home, a resale home or a rental. The Program lists vacancies (resales and rentals) weekly on the phone or in the office. The application is a simple two page form for income verification and number of family members (though they require old tax information current pay stubs suffice for proof of current income when you enter active duty). For more information, please contact the Montgomery County Moderately Priced Housing Program at (240) 777-3705. www.montgomerycountymd.gov. Renting. Generally, the renter has more flexibility, less capital outlay, less cash tied up, and less responsibility for maintenance. Renters can also change "partners" more easily and more quickly than owners can do. If you choose to rent, you also have a wide range of choices in houses, townhouses, condominiums, and apartments. Again, the housing office and newspapers, as well as the university's bulletin boards are good sources of rentals. Some Realtors will help you with rentals, but many shun them since their commissions are lower. Housing offices maintain a "black list" of apartment complexes, management companies, and builders that the installation has had problems with or does not recommend. Normally rentals will require the first month's rent and a security deposit (equivalent to up to two-month's rent) at the time of move in. Often landlords who allow pets will require an additional deposit and perhaps a cleaning fee when you vacate. Pay particular attention to the wording regarding lease expiration. Be careful of leases which provide that if you do not give a certain number of days notice of intent to move prior to the lease expiration, you agree to renew the lease for another FULL year. Also, be aware of penalties that may be charged should you find it necessary to break the lease. If you are planning to purchase at a later date, you may wish to request that a house-buying clause be put in your lease. This clause allows you to break your lease if you buy a home, provided you abide by the specific stipulations written in the clause. Insist that a "military clause" (sometimes called a "government clause" or "diplomatic clause") is part of the rental contract; this will allow you to break the lease without penalty if the government decides to move you. Read the lease carefully and find out before you sign about your other expenses and those that the landlord will pay (i.e., maintenance and repairs, utilities, etc.). For your protection, let the housing office or the University's Office of the General Counsel (301-295- 3028) review your lease before you sign it. While property owners will have insurance to cover the residence itself, it is also important for YOU to have insurance to cover your household goods. A renter's insurance policy will cover damage to or loss of your personal property caused by fire, flooding, freezing and bursting of pipes and water heaters. Policies are relatively inexpensive and, considering what you have to lose, a very good investment. 4
  8. 8. HOUSING COSTS AND ALLOWANCES The Washington, DC, area can be very expensive and a rule of thumb is the closer to the university you live, the more you will pay. If you have a family, you'll need a larger place to live, and that can be costly in the immediate area; however, within a half-hour commute you can find larger places to accommodate you. You must balance the cost vs. location trade-off: how much are you willing to pay and how far are you willing to travel? Remember, when you are talking cost of housing, mortgage or rent is not the ONLY payment you'll be making. There is insurance (either home owners' or renters'), utilities (gas, electric, water and sewer, and trash), and perhaps additional expenses (possibly a homeowners' association fee, cable television, or taxes). You will be able to live nicely on your salary and entitlements, but know what you're getting into and plan ahead! As detailed in Chapter 4, your salary will include a non-taxable housing allowance--a Basic Allowance for Housing (BAH). This will vary depending on your dependents. The following examples reflect the 2007 rates. For more information, refer to https://secureapp2.aqda.pentagon.mil/perdiem/bah.html 0-1 with or w/o dependents BAH New to service or prior service officer, with no dependent(s) $1524.00 New to service or prior service officer, with dependent(s) $1820.00 Prior service enlisted (over 4 years), with no dependent(s) $1524.00 Prior service enlisted (over 4 years), with dependent(s) $1820.00 Again, these figures may vary with your particular prior service experience. Check the above website for further details. LOCATION While the Washington, DC, area can be overwhelming at first, it won't be long until you are getting around like a native. An important first step is getting a good area map. Detailed county and city maps are available at local bookstores, convenience stores, and newsstands; often Realtors have up-to-date map books they can provide. An area map of Maryland is included in the welcome packet accompanying this booklet. Students and staff live all over the Washington area: most in Montgomery County, but many others in surrounding counties of Maryland and Virginia. Areas immediately surrounding the University--Bethesda, Chevy Chase, and Kensington--are older, well established, and relatively safe areas, but they can be quite expensive; there are few apartments in these areas. More reasonably priced areas that offer a good mix of houses, townhouses, and apartments include Rockville and Silver Spring. The Gaithersburg, Germantown, and Olney areas offer newer 5
  9. 9. houses and townhouses, and are within the magic 30-minute drive time. APPLYING FOR MILITARY HOUSING Military housing (referred to as "on-base housing" by Navy and Air Force personnel and "on- post housing" by Army personnel) is available to military students at some of the military installations in the area. On-base living puts you in a safe community close to frequently used military services (exchanges, commissaries, hospitals, daycare, etc.) and with other military families. Some people appreciate that environment, while others prefer living out in the civilian community. One negative about on-base living here is the distance to USUHS. Most USUHS students who live on base do so at either Ft. Meade (Army, Navy, and Air Force students) located about 25 miles away or Andrews AFB (Air Force students) located about 25 miles away. While both commutes are on major interstate freeways, they will take an average of 30 to 60 minutes each way, depending on traffic, and many of the students living there will carpool each day. Contact the housing offices at these bases to obtain information on how long of a wait there is to get in and how to apply for base housing. Should you decide to live on base, you won't, of course, receive a BAH in your pay. But neither will you receive any utility bills, since the government pays for these. TEMPORARY QUARTERS Whether visiting the area for house hunting or just getting into town for school, you may want to consider the relatively inexpensive temporary quarters located at and maintained by most military installations in the area. The temporary quarters you and your family will be eligible to use include Guest Houses (GH) and Visiting Officers' Quarters (VOQ). Their prices and maximum lengths of stay vary with facility, and it is best to reserve well in advance. The closest of these to USUHS is the Navy Lodge, on the grounds of NNMC and a block from the University. First priority for reservations is to family members of in-patients at the hospital, but newly arriving service personnel have second priority; you may reserve a room by calling (301) 654-1795 or (800) NAVY INN (toll-free) two months in advance. The GH and VOQ at WRAMC, also relatively close to USUHS, works on the same priority system. Several other military temporary quarters in the area and their phone numbers are listed on the following page. Andrews AFB, Camp Springs MD GH/VOQ (301) 981-4614/4624 Bolling AFB, Washington DC GH/VOQ (202) 561-2558 Fort Belvoir, Alexandria VA VOQ or (800) 295-9750 Fort Meade, Odenton MD GH (301) 677-5884 or (800) GO ARMY1 6
  10. 10. Fort Myer, Arlington VA VOQ (703) 696-3576 or (800) GO ARMY1 Washington DC Navy Lodge (202) 563-6950 or (800) NAVY INN WRAMC--Main Post, Washington DC Malone House (202) 726-8700 GH (202) 726-8700 MOVING IN Military Officers will work through the Joint Personal Property Shipping Office (JPPSO), located at Fort Belvoir, VA, just south of Washington, DC. This is the military transportation office servicing this area and is where your household goods will arrive. Contact that office (703-806-4900 or 800-762-7186) when you arrive and let them know where you can be reached. As soon as your household goods arrive, JPPSO will contact you and, if you have your housing available, the goods can be delivered directly rather than be offloaded and put into temporary storage; this, of course, avoids significant delivery delays and wear and tear on your belongings. If the goods must be put into storage, you will need to make arrangements to have them delivered once you are ready to move into your new residence. You may even find it advantageous to call several weeks before arriving in the local area and set up a date for move in if you know exactly when you will arrive and where you will be living. When you contact JPPSO be patient and persistent; the phones are always busy and you may be on hold for a long time even after you get through to the office. The numbers above should help you; since it may be a long-distance call from where you are staying, use the phones in the Student Community Center. When your belongings are delivered, be certain that every item listed on the inventory has been brought into your home before signing for them; if items are damaged or missing, note those on the forms that the movers will have you sign. The movers are to unpack your belongings if you wish; some families prefer to do this at their leisure, but the movers must do it if you wish. If you find that any of your belongings have been lost or damaged during your move, pick up from the University's Office of the General Counsel, copies of the government claims forms to be reimbursed for the loss or damage. Follow through on this immediately. It takes some effort to fill out the lengthy forms, but it is well worth it to receive the money to which you are entitled. Hopefully this and the following information will make your relocation an enjoyable experience, with minimum hassles. Let the personnel in the Office for Student Affairs and the Office of the Commandant know if you need further assistance during the move or settling in to the area. CHAPTER 2 ARRIVING AT USUHS Your matriculation at USUHS and the School of Medicine will begin in Early August, following 7
  11. 11. your service-specific orientations (discussed briefly in Chapter 4). The Military Personnel Office, located in Room C1016, will in-process most officers between 7:30 AM and 1:00 PM and again between 2:00 P.M. and 4:30 P.M. on the dates indicated on your government orders. HAND CARRY YOUR SERVICE RECORDS FROM YOUR PREVIOUS BASE OR SERVICE-SPECIFIC ORIENTATION; MILPO will collect these records on your first inprocessing date. Use the other days during this period getting settled into the area. Once orientation begins, the tempo of activities greatly increases. There will be a military inprocessing week from 13 August through 18 August. The academic orientation begins on Monday 20, August, and runs through noon on Friday 24, August. You will receive a schedule of orientation events when you in-process. Briefly, orientation serves as an excellent opportunity for USUHS and the School of Medicine to introduce you to the people who and services which will assist you through medical school. Specifically, it is a time to meet senior members of the administration, learn about your schedule, hear of the support and extracurricular activities available to you, receive your textbooks, and be welcomed formally into the university family. We invite spouses to attend some sessions. The introductions to the University Health Center and the University Reception on Thursday afternoon are particularly interesting for the family to attend. Throughout this time, the Office for Student Affairs will be the focal point of your smooth transition into medical school. If you have any questions related to the transition, please visit the office; the staff there will be happy to help you. CHAPTER 3 STUDENT AFFAIRS www.usuhs.mil/osa/osa.html The Office for Student Affairs is one of several areas under the direction of the Associate Dean 8
  12. 12. for Student Affairs. While the Student Handbook will spell out in considerable detail the philosophy and full range of services this office offers you, we will highlight here the areas of immediate concern. SERVICES NEW/RETURNING STUDENT ORIENTATION The Office for Student Affairs develops and directs the new student orientation for first-year students and the shorter orientation program for returning second-year students. The former in particular is a quick but comprehensive look at the medical school program, with the emphasis on making your transition to USUHS a smooth and orderly process. The program provides answers to the important "who," "what," "when," "where," and "how" questions, and identifies people here who will further facilitate the transition. You will receive a detailed orientation schedule when you check-in at the University. COUNSELING AND GUIDANCE The Office for Student Affairs will often be your first stop for help in dealing with a host of questions or problems you might encounter over the next four years. The Office is well equipped to provide guidance on matters as diverse as "How can I study more effectively?" to "Where is a good but moderately priced Tex-Mex restaurant in town?" to "Can someone help me as I decide on a medical specialty?" The office maintains an outstanding referral network-- inside the university, at other military installations, and within the community--to assist you in getting answers to questions. Medical school can be trying at times and sometimes you just need to talk. Many students will experience personal setbacks on their long road to becoming a physician; these might be the result of undue stress, study skills problems, academic difficulties, or personal problems. Having difficulty is not a sign of failure, and we invite you to walk in and let us know if you have questions or concerns. The Student Affairs staff is well qualified to assist you or they will know of others who can deal more effectively with your particular area of need. HOST AND SPONSOR PROGRAMS Most of you participated in the Host Program when you interviewed at USUHS and all of you are participants now in the Sponsor Program. You, too, will have the opportunity to both host and sponsor in the coming two years. As you may have already experienced, the host program is a nice opportunity for a visitor to learn a little more about the University from the important perspective of a student who is in the program; the sponsor program, similar to programs throughout the military services, puts you in touch with someone who can answer some of 9
  13. 13. your questions as you prepare to relocate and get settled in the area. Consider participating in these useful programs while here. MESSAGES The Office for Student Affairs serves the vital function as your "message center." We will gladly accept phone messages for you while you are in class, leaving these in the distribution boxes in the Student Community Center. It is your responsibility to check these boxes frequently, as it is often the most effective means of passing to you important information. We advise students with small children to please have a cell phone or pager so that you can be reached in the event of an emergency. TELEPHONES Telephones located in the Student Community Center are for student use. Please exercise good judgment in the length of your calls, as MANY students with LITTLE time need to make MANY calls. Several of the phones are equipped with Defense Switched Network (DSN) capability, which is the government's network for calling from one military installation to another; when possible, we encourage students to use these lines. Commercial long distance calls are authorized for official business only. STUDENT ORGANIZATIONS Although a medical school program is notorious for long hours, you will have sufficient time to interact socially with your peers and still perform very well in your coursework. Having a class with a variety of backgrounds will add to your personal and academic growth. Take all that you can from this experience. Don't let the academic responsibilities hinder your personal growth. Finding that proper balance between the academic and the personal will ultimately make you a better physician. A variety of student-led organizations exist at USUHS, reflecting a diversity of student interests. The Office for Student Affairs provides guidance and support to these activities and maintains a listing of individuals to contact for membership information; your Student Handbook will contain a detailed description of each organization and members of many of these organizations will introduce themselves during orientation. Currently, the following organizations are registered with the Office for Student Affairs. ACADEMIC -Alpha Omega Alpha -Academic Support Services PROFESSIONAL - American Medical Association--Medical Student Section - Association of American Medical Colleges--Organization of Student Representatives - Christian Medical Association 10
  14. 14. - Military Medical Student Association - Student National Medical Association - Women in Medicine and Science STUDENT GOVERNMENT - Class Governance (MS-I, MS-II, MS-III, and MS-IV classes) SERVICE/SOCIAL - Aerospace Medicine Student Resident Organization (AMSRO - Asian Pacific American Medical Student Association - Catholic Student Association - Club Med--Internal Medicine Interest Group - Dermatones (glee club) - Emergency Medicine Interest Group - Family Medicine Interest Group - Hockey - Latter-day Saints Student Association (LDSSA) - NNMC Band - OB/GYN Interest Group - Operational Medicine Interest Group - Pediatric Interest Group - Pool Tournament - Preventive Medicine Interest Group - Psychiatry Interest Group - Radiology Interest Group - Rugby (men & women) - Running Club - Soccer - Special Operations Medical Interest Group - Student Spouses' Club - The Cutting Edge--Surgical Interest Group - The Gouge (student newspaper) - Ultimate Frisbee - Volleyball - Wilderness Medicine Interest Group - Yearbook (CADUSUHS) - Youth Science Enrichment Program 11
  15. 15. CHAPTER 4 MILITARY AFFAIRS USUHS, while operating as the medical school for the Department of Defense, is a unique institution and you will be afforded some unique opportunities while here. Within this "joint military" environment, you will quickly learn how to balance the traditional requirements of medical school with the requirements of officership. You will also enjoy an interesting combination of military and civilian faculty and staff. This chapter provides an overview of service life at USUHS; the Office of the Commandant will assist you as you become more familiar with this environment once you arrive. OFFICER ORIENTATION All new officers attend an orientation course for their respective services. While these courses vary in length and specific content, they are all designed to introduce you to policies and life within your own service. The courses include topics such as proper wear of the uniform; service history; general officership issues, customs, and courtesies; and a physical fitness program. Additionally, all of the usual personnel activities associated with starting a new job are handled during this time. The courses and their locations are listed below; you will hear more about your specific orientation program at a later date. Officer Basic Course (Army), Ft Sam Houston (San Antonio) TX For more information refer to: www.cs.amedd.army.mil/ Officer Indoctrination School (Navy), Naval Training Center (Newport) RI For more information refer to: https://www.otcn.netc.navy.mil/ Commissioned Officer Training Course (Air Force), Maxwell AFB (Montgomery) AL For more information refer to: www.au.af.mil/ A weeklong course entitled Medical Officer Survival Training (MOST) is conducted at USUHS for all non-prior service active duty officer students who cannot attend their service-specific orientations until a later date. Be financially prepared for several major initial expenses during your orientation program. Some of the expenses (i.e., lodging, a set amount for food, and an initial uniform allowance) will be reimbursed at a later date. Unfortunately, the reimbursement will probably not cover the amount you spend (uniforms, for example, will cost approximately $800-$900); so a conservative estimate of required funds is approximately $2000. If you have been issued a DD Form 214 please bring it with you to avoid pay problems. Pay problems can easily be averted if you arrive at both the orientation courses and USUHS with this document in hand. You will receive your military identification (ID) card at the site of your initial military training. 12
  16. 16. This card provides access to military facilities including exchanges, commissaries, and medical/dental treatment facilities. Your spouse and children over the age of 10 may also obtain ID cards at any military installation once you have obtained yours; your spouse will need a marriage certificate and children will need their birth certificate for official verification. You will also be issued a University ID as part of your initial inprocessing at the University. You should always carry your military ID with you and your University ID with you when on University grounds, particularly after duty hours or when you are not in uniform. LIFE IN UNIFORM AT USUHS The military chain of command, though somewhat different, is very similar to the chain of command you will find in a military medical treatment facility. It originates with the Brigade Commander, who reports to the President of the University. Working directly for the Brigade Commander is the Commandant and, in turn, the service-specific Commanders. It is through this chain you will receive guidance regarding your military responsibilities and development as officers. Monthly Commandant's Calls and officer professional development sessions are required military events of importance to you as junior officers and medical students. The Commandant is charged with overseeing your development as your service's junior officers and leaders. Topics vary in nature, but generally expand on generic officership issues first raised in service- specific indoctrinations. The Commandant designs the presentations to reflect current thinking in each of the services. First and second-year medical students have the opportunity to plan several formal military functions each year. These serve as an excellent way to learn the history and traditions of each of the services while planning enjoyable evenings for members of the University community. All planning and decision making is done by students in concert with the service-specific Commanders. Frequent informal social functions, though no less important, are entirely student run. Officers at USUHS comply with all applicable policies of their respective services. These include uniform and personal appearance standards. The service-specific Commanders will perform uniform inspections during formations several times each year for students of all services. Officers also participate in the University's physical training programs and evaluations, under regulations of their parent services. While a student at USUHS and a member of the military, you will also be subjected to random, unannounced drug screenings each year. USUHS policies and mechanisms mirror what occurs in other military organizations. USUHS has its own Military Personnel Office (MILPO) under the Brigade Commander. This office is staffed by professionals of each service to assist you on matters pertaining to your 13
  17. 17. USUHS assignment, pay issues, and other administrative support. Discuss your problems or ask your questions in these areas with the MILPO staff before seeking assistance from outside the University, since the office serves as a direct link to related offices at major parent-service installations in the Washington, DC, area. Because of the rigors of the academic schedule, University policy prohibits off-duty employment for medical officer candidates except in highly unusual circumstances. SERVICE-RELATED BENEFITS During your service orientation, you will hear of the benefits which members of the military services receive. These include use of exchanges and commissaries (also discussed briefly in Chapter 7), excellent insurance coverage, and a non-contributory retirement system. Several benefits in which you will be immediately interested are your pay, leave, and health/dental benefits, so we briefly highlight these areas below. PAY AND EARNINGS Military Officers have the choice of being paid either monthly or on the first and fifteenth of the month. Military Officers can start allotments (e.g., for savings, loans, insurance, or charitable) anytime for any amount by completing the necessary forms at MILPO. Each month you will receive a computerized leave and earnings statement (LES) which breaks down your pay into its various components, shows your deductions and allotments, and tells you how much leave you have earned and used. Although the format and content of LESs vary somewhat from service to service, all will show at least the following four breakdowns. Basic pay. Basic pay is the only portion of your salary that is taxable. Generally, USUHS students receive a base pay at the O-1 paygrade with less than two years service time. There are two exceptions: a) Students with prior military service will receive a base pay at the O-1 paygrade according to years of creditable service, up to three years. Officer w/less than 2 yrs $2469.30 Prior service officer w/2 yrs $2569.80 Prior service officer w/3 yrs $3106.50 14
  18. 18. b) Students entering USUHS with prior enlisted service totaling four years or less will receive a base pay at the O-1 pay grade according to years of creditable service. Those who have at least one day over four years creditable service time will be paid at the O-1E paygrade at the appropriate year level. Prior service enlisted w/less than 2 yrs $2,469.30 Prior service enlisted w/2 but less than 3 yrs $2,569.80 Prior service enlisted w/3 but less than 4 yrs $3,106.50 Prior service enlisted w/4 but less than 6 yrs $3,106.50 Prior service enlisted w/6 but less than 8 yrs $4,602.00 Check with MILPO to determine how creditable service in either of these cases is computed. While at USUHS, your base pay will not change except for any raises authorized by Congress. Essentially, TIME STANDS STILL DURING YOUR TENURE AT USUHS, so the majority will enter the military work force upon graduation at the O-3 paygrade with under two years of service. Those with prior service time essentially pick up where they left off upon entering USUHS. Graduates who serve 20 years active duty will be credited with the 4 years spent in medical school for a total of 24 years credited when determining retirement pay. Basic Allowance for Housing (BAH). This non-taxable housing allowance is determined by your rank, whether or not you have dependents, and the area of the country you are stationed. Example rates are detailed in Chapter 1 under HOUSING COSTS AND ALLOWANCES. If you live in military housing, you will not receive this allowance because the government essentially pays for those quarters. Basic Allowance for Subsistence (BAS). BAS is generally regarded as "grocery money" and is a fixed rate for all officers regardless of rank. BAS is not taxable and as of January 2007is $192.74. If the gross pay figures in your monthly leave and earnings statement do not match those depicted in the above paragraphs, go to MILPO as soon as possible. Your net pay may vary somewhat from your classmates' depending on factors such as years of prior service, allotments, taxes withheld, dependents, etc. If you feel you are getting more money than you are entitled to, do not ignore it. Notify MILPO of your concern and put the excess amount in a savings account until the matter is resolved. Remember: if the government is overpaying you, it will eventually discover the error and recover the excess payment from the paycheck(s) following the discovery of the error without necessarily informing you. If you have a pay problem or if you have any questions regarding your LES, contact MILPO immediately. Bring with you all relevant documentation. MEDICAL AND DENTAL CARE 15
  19. 19. You and your family are eligible for health care under the DOD health care program, TRICARE. TRICARE is designed to meet the department’s medical mission and includes provisions for supplementing military treatment facilities with resources and health care professionals from civilian medical organizations. For more information about TRICARE, contact the TRICARE office at the medical treatment facility nearest you, or any of the following web sites: TRICARE: www.tricare.osd.mil National Naval Medical Center: www.bethesda.med.navy.mil Tricare #Region 1: 1-877-TRICARE (Health Net Federal Services) Health care services are discussed briefly in Chapter 7 under HEALTH SERVICES and will be discussed more fully during academic orientation at USUHS. Dental insurance, through United Concordia, is available to families of active duty service members. There is a nominal monthly charge for the dental insurance. LEAVE AND PASSES Like all members of the services, you accrue leave at the rate of 30 days per year; the academic calendar delineates when you may take that leave. There are other times when you are permitted to be "on pass" out of the local area, provided you return in time for the resumption of classes. Your company commander will provide details of these when they occur. PARKING Enforcement of traffic regulations with regard to parking, operation and registration of motor vehicles within the confines of the USUHS complex is the responsibility of the USUHS and/or NNMC Security offices. All USUHS personnel operating a vehicle in the USUHS complex must possess a valid operator's license. All vehicles are required to display appropriate state inspection and registration requirements, as well as a valid DOD decal or temporary parking pass (available at USUHS Security). Personnel are required to produce proof of operator's license and registration (or ownership) upon request of security officials. All personnel assigned to USUHS must register vehicles with Security. PARKING AND VEHICLE OPERATION: 16
  20. 20. All parking is on a first-come, first-served basis. Reserved parking spaces for physically disabled, special awards, carpools, and government vehicles have been designated. Vehicles parked in spaces designated for the physically disabled must display either clearly marked tags or have a pass displayed in the front window of the vehicle (passes available in the Security Office). All motorcycles will park in designated spaces in the upper parking level near the Building "B" elevators. Vehicles without proper ID will be ticketed after 24 hours and considered abandoned after 72 hours. The maximum speed on roadways within the NNMC complex is 20 mph; within the garages is 5 mph. Any and all accidents involving motor vehicles within the USUHS complex must be reported immediately to Security. OVERNIGHT/LONG-TERM PARKING: All vehicles parked overnight must have authorization and an overnight parking permit issued by the USU Security Office, Room UP001. The only allowance for parking overnight is as follows: weekends, holidays, Thanksgiving break, Christmas break, Spring break, and family emergencies. Although vehicles are permitted overnight parking during these periods, authorization and overnight parking permits are required. Overnight parking is not permitted during rotation assignments or during periods of official travel. The only exception is for special two-part training at Ft Indiantown Gap, PA. (KERKESHNER) and (BUSHMASTER). The Department of Military and Emergency Medicine will provide special overnight parking permits for these training exercises. 17
  21. 21. CHAPTER 5 ACADEMIC ISSUES TENTATIVE COURSE CALENDAR Projected Services Basic Training: (Subject to change) Army OBC - 10 June – 21 July 2007 Navy OIS - 25 June – 27 July 2007 Air Force COT - 2 July – 3 August 2007 MOST- 23 July – 3 August 2007 13 - 18 Aug 07 Military Inprocessing Week 20 - 24 Aug 07 University Orientation Week 27 August 07 Instruction Begins 22 - 25 Nov 07 Thanksgiving Recess 21 Dec 07 - 6 Jan 08 Winter Recess 22 - 30 Mar 08 Spring Recess 16 June 08 Academic Year End 23 – 27 June 08 Train-Up 28 Jun – 13 July 08 Leave 14 July - 25 July 08 FTX – Kerkesner /Bushmaster 28 July – 20Aug 08 Summer Experience CURRICULUM OVERVIEW We cannot come close to telling you all there is to know about medical school in a few brief paragraphs; it is truly an experience you have to live to appreciate. We can, however, provide you with an informal overview of the medical school curriculum you will enter. You will find further information on the academic program in the Student Handbook, and staff and faculty members will explain all phases at the appropriate time. For now, we provide a snapshot of the medical education and training you will experience at USUHS. FIRST YEAR The first year of medical school is highly structured and the curriculum focuses on the basic sciences. Courses include Anatomy (Micro, Gross, and Neuro), Biochemistry, Epidemiology and Biometrics, Human Context in Healthcare, Introduction to Clinical Medicine-I, Medical History, Medical Psychology, Military Studies, Parasitology and Medical Zoology, and Physiology. Courses vary greatly in length, some lasting only several weeks to others lasting most of the academic year. At the end of the first year, the class participates in a two-part Military Medical Field Studies. The first part is FTX Kerkesner, a field exercise at Ft Indiantown Gap, in nearby Pennsylvania. The exercise is followed by an individual Summer Experience of your choice at an installation of your parent service. Several weeks of leave are scheduled before the exercises begin. 18
  22. 22. SECOND YEAR The second year of medical school begins with an abbreviated orientation following your leave. During the second year, you will continue to learn about the basic sciences, but there is a more clinical approach. Second year courses include Introduction to Clinical Reasoning, Ethical- Legal-Social Aspects of Medical Care, Human Behavior, Introduction to Clinical Medicine-II and III, Microbiology, Military Studies, Pathology, Pharmacology, Preventive Medicine, and Radiographic Interpretation; most of these have substantial clinical correlations. Once these courses conclude, you will have approximately 3 to 5 weeks of independent study time prior to taking Step 1 of the licensing exam (see LICENSING on the following page) in June. Students typically take leave after completing Step 1. THIRD YEAR Your third year is spent almost entirely in hospital settings and consists of a series of clerkships, funded by the University, in the following areas: Internal Medicine (12 weeks), Surgery (12 weeks), Obstetrics and Gynecology (6 weeks), Pediatrics (6 weeks), Psychiatry (6 weeks), Family Medicine (6 weeks). Third year students are given grades and written evaluations for each rotation, based in part on written/oral examinations and preceptors' subjective evaluations. Half way through the third year, approximately mid-December, students come together as a class for the third year “Intersession” week. To determine when and where these rotations will occur, students use a computer "lottery" to make the selections as fair as possible; the system will be explained in detail during January of your second year. Third-year rotations are finalized by spring. Selections of several fourth year electives are also by lottery during this time. FOURTH YEAR During the third year, you will consult individually with school staff to finalize your fourth year program; it is also during this time that you will be interviewing with hospital programs for your internship year following graduation. The fourth year consists of sub-internships in medicine and surgery (4 weeks) and several elective clerkships, including neurology (4 weeks), military contingency medicine (4 weeks), military emergency medicine (4 weeks), and various other electives. Military Contingency Medicine occurs in the first four weeks of the senior year and includes Bushmaster, a one-week field exercise at Fort Indiantown Gap, Pennsylvania. In the fourth year students have two “Intersession” periods, one week in late June and two weeks in early December. As the four years of medical school come to an end, students are given time for house hunting in late April, prior to their relocation after graduation. The entire class comes together again in early May for a "Transition to Residency" week and a week to prepare for graduation and outprocessing. 19
  23. 23. INTERNSHIPS Throughout your third year you will also be working with staff and faculty who will assist you in the process of securing internships and residencies. For the selection of internships following graduation, students request the hospital programs they prefer; those programs provide their input to the service-specific boards which meet during late Fall of the fourth year to make the selections. The Associate Dean for Student Affairs and the Assistant Dean for Clinical Science write the official letter from the school to support your preference. Known as "Dean's letters", these will take into account your entire academic record. The selections are announced following their release by the respective Surgeon's General Office. LICENSING State licensing is a requirement to practice medicine in the military. To be licensed, physicians must pass the United States Medical Licensing Examination (USMLE), a series of four standardized exams. You will take Step 1 (which covers most of the material covered during the first two years) at the end of your second year and Step 2 CK and Step 2 CS (which cover knowledge and skills learned during the clinical clerkships) during your fourth year. After receiving the M.D. degree and upon completion of at least six months of internship, you will take Step 3. Once you have passed all three parts of the exam, you will receive certificates from the National Board of Medical Examiners so that you may pursue registration in the state of your choice. AFFILIATED HOSPITALS USUHS utilizes four major teaching hospitals: Malcolm Grow USAF Medical Center (USAFMC), Andrews AFB MD National Naval Medical Center, Bethesda MD Walter Reed Army Medical Center (AMC), Washington DC Wilford Hall USAFMC, San Antonio TX USUHS also has many affiliations throughout the U.S., thus allowing a wide variety of clinical experiences. These hospitals offer programs in the rotating clerkship of the third and fourth years, as well as internships following graduation. The major affiliates of the program are: Brooke AMC, San Antonio TX DeWitt Army Community Hospital (ACH), Ft Belvoir VA Madigan AMC, Tacoma WA Darnall Army Community Hospital (ACH), Ft Hood TX Eisenhower AMC, Ft Gordon GA Martin ACH, Ft Benning GA Tripler AMC, Honolulu HI William Beaumont AMC, El Paso TX Womack AMC, Ft Bragg NC Bergquist Strategic Hospital, Offutt AFB NE 20
  24. 24. David Grant USAFMC, Travis AFB CA Scott USAFMC, Scott AFB IL Keesler USAFMC, Keesler AFB MS USAF School of Aerospace Medicine, San Antonio TX Wright-Patterson USAFMC, Dayton OH 646 Medical Group, Eglin AFB FL Naval Aerospace Medical Institute, Pensacola FL Naval Hospital, Portsmouth VA Naval Hospital, Jacksonville FL Naval Hospital, Pensacola FL Naval Hospital, San Diego CA Naval Hospital, Camp Pendleton CA Naval Hospital, Bremerton WA Naval Hospital, Camp Lejeune NC ACADEMIC SUPPORT Medical school is challenging, but not impossible, and significant academic support is built into the system from the beginning of the program. The Office for Student Affairs works closely with the various academic departments to support your needs during this important phase of your professional development. Further, Student Affairs will work closely with you on an individual basis, offering counseling and practical advice to prepare you to better meet the demands of the curriculum. Finally, students themselves offer excellent support for their fellow students through small group and individual tutoring, note exchanges, and study skills tips. While the school seeks to be aware of your needs as quickly as possible, you should be comfortable in asking for help as soon as you perceive a need. 21
  25. 25. CHAPTER 6 Spouses and Families Welcome to all spouses, fiancées, and significant others of the Class of 2011! Whether you are a seasoned veteran of military life or are brand new to the uniformed services, you may be wondering what USU has in store for you, the other half of the medical student. The next four years will be filled with many changes and adjustments. The Student Spouses Club (SSC) is here to provide support, friendship, and advice as you make the transitions from year to year. The SSC is open to both male and female spouses, fiancées, significant others and family members of all USU students. Its membership currently consists of men and women who work both inside and outside the home, each bringing with them unique experiences and backgrounds that enrich the character of the club. SSC Mission The Student Spouses Club (SSC) is an organization for the spouses and significant others of the students at the Uniformed Services University of the Health Sciences. The goal of the SSC is to provide support, friendship, and community for student families through a variety of social and service activities throughout the year. SSC is a private, non-profit organization. SSC History The SSC was founded in 1980 with a handful of members who felt the need to provide support for one another. Organization was minimal, and the SSC’s only responsibilities were a “Get Acquainted Brunch” and the annual Holiday Party. Since then, the SSC has grown considerably. It has a board of officers and chairs, monthly meetings, planned activities, and various annual events. The Club has many dedicated members and has become an integral part of USU.i SSC Activities The SSC sponsors a variety of activities throughout the year, including multiple social events and a monthly meeting, all of which are open to members and prospective members. In addition to these club- wide events, there are six committees to which members may belong: Adult Social Committee, Parent-Tot Group, Sunshine Committee, Fundraising Committee, Info Session Committee, and SSC Parties Committee. There are also a number of annual events that the SSC sponsors. During the students’ orientation week, the SSC hosts a special orientation exclusively for spouses (see the following page for details on the tentative schedule) and a welcome picnic a few weeks later. The SSC also hosts annual events such as a Halloween party, a Winter holiday party, a Spring party and egg hunt, and numerous fundraising events. Website and Newsletter The SSC keeps an updated website at www.usuhs.mil/ssc and publishes a quarterly newsletter to inform all spouses about club activities, local events, and other tidbits of useful information. The newsletters are sent to both SSC members and non-members. If you have a change in address or are not receiving the SSC newsletter, please contact the SSC at studentspousesclub@yahoo.com. The SSC also sends bi- monthly emails to it members to update them with the latest club news and announcements. Welcome to DC and USU The SSC has members throughout the Washington, D.C. metropolitan area. These members are 22
  26. 26. comprised to geographical areas for support and fellowship to provide information and support to newcomers in their area as well as beyond. If you are interested in requesting a sponsor for your specific area, please email studentspousesclub@yahoo.com. As the start of the academic year approaches, you will receive additional information regarding dates and times of special events being planned for the Class of 2011. We encourage you to attend the SSC Spouses Orientation in August. It will familiarize you with the campus, help prepare you for what to expect in the upcoming years, give you information about the general area, provide an opportunity to meet other spouses, and help you learn more about what the SSC has to offer. On the next page is a tentative SSC Orientation Schedule. New Member Info Dues for membership in the SSC are currently $25.00 per school year. Individuals interested in joining the SSC can make checks payable to “Student Spouses Club” and mail them to: Student Spouses Club, c/o Dana Davila, 13012 Estelle Road, Silver Spring, MD, 20906. Feel free to contact the SSC at studentspousesclub@yahoo.com for additional information regarding the SSC, its activities, or any questions as you plan your move. Please join in the SSC activities. The Student Spouses Club looks forward to including you in the USU family! 23
  27. 27. Student Spouses Club Orientation Program (Tentative Schedule of dates, locations and times) SSC Informational Table Wednesday, August 23, 2007 10 am to 11:30 am Building C-Auditorium Lobby – covered breezeway Come by and visit the SSC informational table where SSC representatives are available to answer general questions regarding the club as well as sign you up for the SSC Spouses Orientation. SSC Spouses Orientation Thursday, August 24, 2007 8 am to 11:30 am Location TBA The SSC Spouses Orientation is an opportunity for spouses to learn about USU, the military, and the community, as well as meeting other spouses. Welcome information packets are provided for attendees. A tour of USU and a continental breakfast will be available. The SSC Spouses Orientation strives to help spouses understand what to expect at USU and to provide opportunities for spouses to get involved with the SSC. Many professionals from USU and the surrounding areas will speak on topics relating to family and your time at USU. A child area will be provided in the back of the meeting room for those with children. Spouses Welcome Picnic Saturday, September 8, 2007 1130-1500 Pavilions behind USU Celebrate the new school year with the Student Spouses Club! We are welcoming back current members and meeting the incoming spouses. Enjoy good food and good company! The above schedule is tentative, please check the SSC website at www.usuhs.mil/ssc or contact the SSC at studentspousesclub@yahoo.com for any updates to this schedule. Please Note: There are several sessions of interest to spouses during the Medical Student Orientation. Please refer to the students’ orientation schedule that is distributed when the students arrive at USU in August. CHAPTER 7 24
  28. 28. PERSONAL LIFESTYLE INFORMATION This chapter provides an A to Z listing of general information which students and families new to USUHS might find helpful as they settle into the area. AUTO REGISTRATION You may register your vehicle(s) at USUHS when you matriculate. With that registration, you acquire a military decal that allows you to park at USUHS as well as to drive on any other military installation. You may also have to register your vehicle in the jurisdiction in which you live, be it Maryland, Virginia, or Washington, DC. A representative from the USUHS Office of the General Counsel will meet with you during orientation and will address this issue. BANKING A number of banking facilities exist in the area near USUHS and in the local communities. Their services, fees, and interest rates vary. The banking facility closest to the USUHS campus is Navy Federal Credit Union (NFCU). Most Navy personnel are already familiar with this institution, since it has branches on or near most Navy bases around the world. NFCU, the world's largest credit union, is a member-owned institution open to USUHS students and their families. In addition to its branch office located in Building 2 of the Naval Hospital and its automatic teller machine at the Navy Exchange, NFCU offers a number of branch offices and automatic teller machines in various communities. BOOKSTORES Although your medical school textbooks are issued to you, you may want to supplement your personal library with review books or other materials. Students often use the on-campus Alumni Bookstore, but several other bookstores in the area are noteworthy: NIH Foundation Bookstore (located at NIH across Wisconsin Avenue from NNMC), Reiter's Scientific and Professional Books (2021 K St., NW, Washington, DC; use Farragut North METRO stop), George Washington University Bookstore (use Foggy Bottom METRO stop), and Georgetown University Medical Bookstore (3900 Reservoir Rd, NW, Washington, DC). CHECK CASHING You will be able to present checks for cash at exchanges and at officers' clubs (if you are a member of an officers' club anywhere). This applies to either local or out-of-area checks if you present your government identification card. You will also be allowed to pay for items or services with a personal check at military exchanges, commissaries, and service stations. 25
  29. 29. Retailers in the civilian community prefer local checks; some will accept out-of-area checks if you explain that you are in the military and are new to the area, but don't count on it. COMPUTERS Computers play a major role in the lives of students at USUHS. During orientation, staff members will brief you on the use of the entire system and its features, as well as issue you an account number which gives you access to the system. Two of the most important features of the system are the electronic mail which allows you to communicate with other students, faculty members, and staff members, and electronic bulletin boards which contain information which members of the University community need to know. PLEASE CHECK YOUR COMPUTER MAIL AT LEAST SEVERAL TIMES A WEEK TO INSURE YOU RECEIVE THE IMPORTANT INFORMATION YOU NEED IN A TIMELY WAY. A large number of computer terminals available for student use are located in the Learning Resource Center (LRC). DINING The Washington, DC, area boasts a great number of fine restaurants. The Office for Student Affairs can provide you with information--including prices, atmosphere, and menus--on many of these. As for informal dining, USUHS operates a cafeteria on the first floor of Building B. The cafeteria is open from 6:30 AM to 10:00 AM for breakfast and from 11:00 AM to 2:00 PM for lunch, Monday through Friday, with a salad bar, sandwich bar, and grill. Food is reasonably priced and students and family members are welcomed. Other informal dining on the grounds of NNMC include a cafeteria in Building 2 of the Naval Hospital, a Baskin-Robbins and Subway sandwich shop in the same building, and a McDonalds restaurant in the Navy Exchange complex. EXCHANGES The military services operate retail stores, known as exchanges, at military installations around the world. The sizes of these stores vary, depending on the size of the installation and the uniformed population they serve, but most will carry a wide selection of merchandise including clothing, household goods, and small appliances, and at generally lower prices than you can purchase the items off a military installation. The exchanges accept several major credit cards and offer a useful cashier service, which allows you to write checks for cash. Many exchange complexes will also offer services such as a florists, snack bars, automotive services, and laundry and dry cleaners. While the various services refer to their exchanges differently (an Army exchange is called a PX for Post Exchange, a Navy Exchange is NX, an Air Force exchange is BX for Base Exchange, and a Marine Corps Exchange is MCX), students and their families may use any of these; be sure to bring your ID card. There is also a military clothing and sales store located on most installations. This store carries military uniforms and accessories to accommodate the branch of service which it represents. 26
  30. 30. Like the exchanges, it to accepts several major credit cards and checks. The exchange closest to USUHS is located on the grounds of NNMC, a short walk from the campus; this medium-sized NX complex offers the usual retail services, plus a service station and McDonalds restaurant. A large PX is located at the Forest Glen Annex of Walter Reed Army Medical Center (WRAMC), a five-minute drive from USUHS. Most of the area's exchanges are open seven days a week, but it's always smart to check their hours before you go; their locations and phone numbers are listed below. Andrews AFB, Camp Springs MD (301) 568-1500 Bolling AFB, Washington DC (202) 562-3000 Fort Belvoir, Alexandria VA (703) 806-5800 Fort Meade, Odenton MD (410) 674-7170 Fort Myer, Arlington VA (703) 522-4575 Henderson Hall, Arlington VA (703) 979-8420 Naval Station, Annapolis MD (410) 757-0005 NNMC, Bethesda MD (301) 295-6362 Washington Navy Yard, Washington DC (202) 889-7534 WRAMC--Forest Glen, Silver Spring MD (301) 565-0900 EXERCISE A fitness room, equipped with exercise bikes, stepping machines, treadmills, rowing machines, and assorted weights, is located in room G072. Showers and lockers are nearby. The facility is open 24 hours a day to students, staff, and faculty. On the grounds of NNMC (and only a short block from USUHS) there is a pool, gym, and fitness center, all open daily. The gym and its basketball court are also free. The fitness center is free to active-duty members, retirees, and dependents; civilians assigned to the base must pay. Other military installations in the area also maintain a variety of excellent recreational facilities, which include golf courses, tennis courts, hobby and craft shops, bowling alleys, gyms and fitness centers, theaters, and even marinas. Some offer equipment and camper rentals on a "first-come, first-served" basis. The Office for Student Affairs can assist you with locating specific facilities in which you might be interested. FAMILY SERVICES Each of the military services offer special services designed to help families in need. The Navy and Air Force personnel call these offices Family Services, while to Army folks they are known as Army Community Services. These services (which often include relocation assistance, family and financial counseling, employment assistance) are available free to students and family members, regardless of branch of service. Contact the Office for Student Affairs for further information on these agencies and their programs. 27
  31. 31. FINANCIAL COUNSELING USUHS students as a group are better off financially than students at any medical school in the country. In addition to the government paying for all of their education (including tuition, fees, and books), each student is paid a salary and provided several non-taxable allowances (housing, variable housing, and subsistence). Additionally there are the non-tangible benefits of health care, exchange and commissary privileges, retirement benefits, and possibly tax advantages (depending on the state of residency). (All of these benefits are discussed in Chapter 4.) Thus, there is little need for USUHS to operate a full-time financial aid office, as you would find at other medical schools. This is not to say that students NEVER have financial problems. Sometimes due to circumstances in or beyond our control, students and their families find themselves in need of financial assistance. The Office for Student Affairs is available to help students and families in these situations, through either counseling or referral to one of the many specialized programs at the various military installations and in the local communities. GROCERIES Several major chain grocery stores--including Safeway, Giant, and Shoppers Food Warehouse-- as well as small and large independent groceries have stores in the local communities. Roadside produce markets are open seasonally in many suburban areas. Additionally, most military bases operate grocery stores. These stores, known as commissaries, are operated jointly by the services and are open to all USUHS students and their families. As with exchanges, you can realize considerable savings by shopping at the commissaries, which carry a full range of grocery needs. Commissaries accept cash or checks; again, be sure to bring your ID card to get in. The commissary closest to USUHS is located at the Forest Glen Annex of WRAMC. Two very large and relatively new commissaries are located at Fort Meade and Andrews AFB. Most commissaries close at least one day a week (usually Sunday and/or Monday), so call before you go. The area's commissaries and their phones numbers are listed below. Andrews AFB, Camp Springs MD (240) 857-7105 Bolling AFB, Washington DC (202) 767-4044 Fort Belvoir, Alexandria VA (703) 806-6371 Fort Meade, Odenton MD (301) 677-7463 Fort Myer, Arlington VA (703) 696-3685 Marine Corps Base, Quantico VA (703) 784-2476 WRAMC--Forest Glen, Silver Spring MD (301) 295-7358 HAIRCUTS There is a barber shop located in the Navy Exchange complex near USUHS, open Monday through Saturday. The phone number is 295-6387 and haircuts are $8.00. There is another 28
  32. 32. barber shop (295-6390) located on the 1st floor of Building 2 of the Navy Hospital, haircuts are also $8.00. In addition to these on-base facilities, there are a number of hair care establishments in the local communities and shopping malls. HEALTH SERVICES Students and their families receive free use of the services of the University Family Health Center at USUHS, located in Room A1034. Members of the clinic staff will brief you during orientation, and you and your family will have an opportunity to visit the clinic at that time. The Student Handbook will also cover clinic policies and procedures in great detail. The following brief information is provided in the event you require medical services before orientation. The University Family Health Center is open Monday through Friday from 7:15 AM to 4:00 PM, but it is closed for appointments between 12:00 and 1:00 daily and 12:00 through 4:00 pm on Tuesdays. The staff consists of eight family physicians, a psychiatrist, a psychologist, a social worker, a registered nurse, one medical office assistant, one civilian nursing assistant and three AD medical technicians. The clinic provides comprehensive and continuing health care for patients of all ages. This includes routine prenatal care, military and general physicals, well-baby check-ups, routine immunizations, illnesses and minor injuries, and mental health counseling. The clinic stocks some commonly used medications, but you will receive most medications from the main pharmacy at NNMC. The clinic staff also coordinates all referrals to other specialists. The clinic's telephone number is (301) 295-3630; a physician is always on call after duty hours and may be contacted through the USUHS Security Office at (301) 295- 3038/3039 or by calling the after hours answering service at 1-800-747-3661 and request to speak to the physician that is on call for USUHS. To be seen at the clinic, please call ahead and schedule an appointment; there are no walk- in/sick call appointments. You will be given the next available appointment slot. Make a separate appointment for each family member to be seen. Arrive at least 15 minutes before your appointment to allow time for you to be screened by one of the clinic staff. Bring only those children that are scheduled to be seen by the doctor. Always bring your government identification card. In an emergency during non-duty hours, go directly to the emergency room at any military medical facility. The major facilities and their phone numbers are listed below. In a life- threatening situation, go to the nearest emergency room, civilian or military. Any time you obtain emergency care at any other facility, military or civilian, return any paperwork you receive regarding treatment and medications to the university health center as soon as possible so that it may be incorporated into your official medical record. Kimbrough Army Community Hospital Ft. Meade MD (301) 677-8392 (Information) Malcolm Grow USAF Medical Center Andrews AFB MD (240) 857-5911 (Information) National Naval Medical Center Bethesda MD (301) 295-4611 (Information) 29
  33. 33. Walter Reed Army Medical Center Washington DC (202) 782-3501 (Information) TRICARE (888) 999-5195 (Appointment line) HOV LANES On some major roads in the Washington area you will see signs with the letters "HOV" and a large diamond symbol. Those letters (meaning "High Occupancy Vehicle") and the symbol indicate those lanes are restricted to vehicles with a minimum number of people during certain times of the day. What "minimum number" and "certain times" mean vary with the area and are subject to change. Just be aware that possible restrictions apply; police closely monitor these lanes. INTEGRITY The issue of integrity--for a student, a uniformed officer, and a future physician--is a most important topic which you will be dealing with regularly in the coming years. Integrity will be the subject of many of your Commandant's Calls, an issue in your formal medical training, and a part of your informal discussions with other students and staff. A chapter in the Student Handbook you will receive upon matriculation contains a detailed discussion of integrity, why it is worth your attention, and USUHS' methods of incorporating integrity into your academic and professional lives. JETTING AROUND The Washington, DC, area is serviced by three large, full-service international airports. Reagan National Airport, the oldest and smallest of the three, is located just across the Potomac River from downtown Washington. National is accessible by car (long- and short-term parking is available), shuttle (approximately $16.00 from the Bethesda area), and Metrorail (the area's subway and above-ground rail system; the yellow line takes you there for roughly $2.50 - $3.90 depending on the time of day and where you board). Dulles International Airport is located northwest of Washington. The airport is on the Dulles Airport Road, 10 miles west of Interstate 495 (known as the Capital Beltway which encircles Washington). Dulles is accessible by car (long- and short-term parking is available), and shuttle (approximately $17.00 from the Bethesda area). A public bus service has recently been initiated (Metro Bus 5A) and it runs from the Airport to the Metro Station at Rosslyn and at L’Enfant Plaza. For more information go to: www.metroopensdoors.com Baltimore-Washington International Airport is located northeast of Washington off of Interstate 95. BWI is accessible by car (long-and short-term parking is available), airport bus service (approximately $20.00 from the Bethesda area) and shuttle (approximately $23.00 from the Bethesda area). There is also a Metro Bus Service which runs from BWI Airport (B30 Bus - $3.00) to Greenbelt Metro Station. For information on this service please refer to 30
  34. 34. www.metroopensdoors.com Taxis are also available at the airports. For information on the shuttle services contact: www.airportshuttle.com KIDS Since a large percentage of students have children when they enter USUHS or have children by the time they graduate, a section discussing the important topics of daycare and schools is a must. Daycare. Daycare services are available in the local communities, but military bases in the area also offer such services. Students living on or near Andrews AFB will find both child daycare (301-981-3035) for children 6 months to 10 years of age and family daycare (301-981- 2025) for in-home certified care on the base. A child development center at the National Naval Medical Center (301-295-0167) provides services for children aged 6 weeks to five years old. The Child Development Services office (202-782-5025) at WRAMC's Forest Glen Annex offers a resource and referral service, a school age latch key program during the summers, parent co- ops, and information on private, short-term, and family child care; this is in addition to their own Child Development Center (301-295-7570) for infants through pre-school, and for school age and middle school (301-295-7208/7205). Information on childcare at Ft. Meade is available by calling the Child Development Service there (301-677-1156). In most of the cases of childcare at military installations, the charge is dependent upon the sponsor's rank (which for students will be ensign or second lieutenant). Schools. Public schools are organized in districts by county in Maryland and Virginia; the city of Washington, DC, has its own district as well. Information on how to register children is available from any school or by calling the district office for the county in which you reside. Montgomery County (in which USUHS is located and in which most students reside) boasts a large number of private schools emphasizing various educational philosophies; most of these are quite expensive and very selective. As for parochial schools, there are a number of Catholic and Jewish schools, a few mainline Protestant-denomination schools, and several evangelical Christian schools in the area. LEGAL SERVICES The Office of the General Counsel (OGC) at USUHS offers free legal services for students and their families. Additionally, students and their families can receive assistance at the legal services office at any of the military installations in the area; their telephone number is 301-295- 3028. The types of legal assistance available to you include information on the following: claims for reimbursement of losses or damages during your move, tenant/landlord relations, wills and powers of attorney, residency and vehicle registration requirements, voting information, federal and state tax information, notary service, survivors' benefits, and counseling on civil and criminal matters. These services will be introduced more fully during orientation. 31
  35. 35. LIBRARIES The Learning Resource Center (LRC) is USUHS' library and a lot more. You will have an introductory visit to the LRC during matriculation, at which time you will receive your library access code. LRC personnel should be able to identify other libraries in the areas which will be helpful in your efforts to do research or simply find a quiet place to study. Counties in Maryland and Virginia and the city of Washington, DC, maintain numerous branch libraries in their local communities. Major military installations also maintain libraries on base. There are a number of specialized medical libraries in the area as well, with that of the National Institutes of Health nearby particularly noteworthy; Georgetown University, George Washington University, and Howard University all have both university and medical school libraries, as well. MAIL The mailroom is located on the ground floor of the university (Room G059A). You will be assigned a mailbox, primarily for intra-university and official mail, during orientation. Since the mailroom functions only as a mail distribution office and therefore is not part of the U.S. Postal Service, do NOT use this mailbox to receive mail from outside the university. As mentioned in the "computer" subsection, you will also be communicating by computer. The University computer center will issue you an electronic mail (E-Mail) account and you will receive instruction regarding the use of the system during orientation. NEWS USUHS events are advertised through notices on the many bulletin boards located throughout the campus and the closed circuit television monitors located around the campus, covering topics of general interest and specific interest (military information, lost and found, buying and selling, and class news, to name a few). To keep you current on world and local news, the LRC has subscriptions to major newspapers and newsmagazines. POST OFFICES There is a Post Office located on the first floor of Building 2 at NNMC (301-941-2786). There is also a branch in Bethesda, located at 740 Wisconsin Avenue (800-275-8777), and in nearby Kensington, located at 10325 Kensington Parkway (800-275-8777). Additionally, the UPS maintains an office in Gaithersburg at 9401 Gaither Road, and maintains a toll-free number of (800) 742-5877. 32
  36. 36. QUESTIONS What do you do if you have a question on a topic not in the Guide? ASK! There are a number of offices which seek to help you. Ask in the Office for Student Affairs. Chances are the staff has heard it before and can readily assist you; if it's a question they've never heard, they will work to get you an answer. The Office of the Commandant is also a good resource, particularly if the question pertains to your conduct or development as officers, uniform issues, or pay. It may be a cliché, but it's true: "the only dumb question is the one you didn't ask." RELIGIOUS SERVICES Many religious faiths are represented in the Washington area, and the local chambers of commerce and telephone directories are fine sources to locate houses of worship and religious activities. Additionally, the military branches offer complete religious programs through chaplains. Chaplains in each military branch are commissioned officers, educated and experienced as civilian pastors, priests or rabbis before being recommended by their particular denominations or faith groups to serve in the military. Chaplains view themselves as pastors for the service families who choose to become a part of any base's chapel community, and through their chapel programs offer religious training and worship opportunities, counseling, and service to others. A chaplain is assigned to USUHS and works closely with USUHS students, staff, and their families, offering opportunities for worship, training, and counseling; his telephone number is: (301) 295-3193/9658, and website: www.usuhs.mil/chaplain. Both he and the Office for Student Affairs can provide telephone numbers for chapel programs at other bases in the area. SHOPPING There are several large, well-equipped malls located a short distance from the University. The closest of these, White Flint Mall, is several miles north on Maryland Route 355 (called Wisconsin Avenue when it passes NNMC but Rockville Pike when it runs past the mall). White Flint boasts a Bloomingdales, Lord and Taylor, over 120 specialty stores, theaters, restaurants, and an eatery; many are quite expensive. Other malls in the local area include Montgomery Mall, west on Democracy Boulevard in Bethesda (Hechts, Nordstroms, Sears, 160 specialty stores, theaters, several restaurants, and an eatery); Lake Forest Mall, north on Route 355 (it's called Frederick Road at this point) at Montgomery Village Avenue in Gaithersburg (J.C. Penney, Sears, Hechts, 160 specialty stores, theaters, and several restaurants). In nearby Virginia (Exit 11B off the Beltway), Tyson's Corner Center is the largest in the state (Nordstroms, Bloomingdales, Hechts, Lord and Taylor, 230 specialty stores, restaurants, theaters, and an eatery). SPOUSES We welcome spouses, fiancées and significant others who may wish to attend the orientation 33
  37. 37. sessions at the beginning of the year, as this is an excellent opportunity to better understand and share with your spouse his or her introduction to medical school. USUHS has an active spouses' club (see their welcome in Chapter 6), which serves to bring student spouses and significant others together for friendship, support, and service to the University and the local area. You will meet members of the organization during orientation week. The club offers a variety of activities throughout the year, including monthly meetings, crafts groups, mom's and tots gatherings, bake sales, and social evenings. Spouses of USUHS students will find many opportunities for employment outside the home, if that is a desire. The Civilian Personnel Office at USUHS encourages spouses to seek employment at the University. In addition to University opportunities for employment, government or related employment is often available nearby. TRAVEL Carlson Travel Network has an office at Walter Reed Army Medical Center and their service agents will assist you with all of your travel needs. Their phone number is (202) 882-0303 or toll free at (800) 756-6333 and (800)-383-6732 for after hours. USO OF METROPOLITAN WASHINGTON Most people in uniform are familiar with the USO and its active support of the military for over fifty years. The traditional clubs to offer World War II service personnel coffee, donuts, and conversation have evolved with the times; the Washington, DC, area chapter of the organization now includes emergency housing for military families in crisis, job fairs, a food assistance program, newcomer orientations, airport assistance desks, holiday programs, and other family support programs at nine locations in the area. It's another great resource to keep in mind. Their telephone numbers are (703) 696-2628. USUHS PARKING USUHS has a large underground parking facility available free of charge. Students should park there also when conducting business at the Naval Hospital during normal duty hours (approximately between 7 AM and 5 PM), but may park in the Naval Hospital's garage during non-duty hours. Federal police monitor parking everywhere on the installation and ticket vehicles that are illegally parked, are parked for storage, or do not have current state and military registrations. See pages 19-20 for more parking information. VOTER REGISTRATION You may maintain voter registration either here in the local area or at the address where you maintain legal residency. Again, a representative from the USUHS General Counsel's (295- 3028) office will discuss this issue with you during orientation. 34
  38. 38. WEATHER The Spring and Fall are beautiful in Washington and the surrounding area, but Summer and Winter may not be so friendly. Obviously, such statements are relative, depending on where you will be coming from and what you like in terms of weather. You decide for yourself; here are the facts. Summer is hot and humid, with average high temperatures in the upper 80s+ and lows in the 70s during July and August. Those 90+ degree days with hazy sunshine and sticky air can be unpleasant. Strong thunderstorms occur occasionally, which relieve the heat but wreak havoc with rush-hour commutes. Winter can be cold and wet, with average high temperatures in the 40s and lows in the 20s during January and February. Because people in the area have a very difficult time driving when there is the least bit of adverse weather, plan to experience great delays (if not frustrations) when you commute during winter rains or snows. Most government agencies, businesses, and schools have emergency plans for coping with the weather. You will be briefed by the Commandant's Office in the Fall on the USUHS policies. Delays and closings due to the weather are reported on most major radio and television stations; you can also get information on USUHS reporting by calling (301) 295-3039 and general weather information by calling (301) 936-1212. ZOO AND OTHER THINGS TO DO Yes, we had to stretch for that one! Washington, as you already know, is full of interesting sights to see and exciting things to do. It's only after you're here for a while and hear more about these opportunities and experience them that you truly realize what a great area you are in. Yes, there are the problems that you no doubt have heard of--crime, congestion, and cost of living, yet few cities can boast the wealth of attractions that Washington and the surrounding area can. With a little caution, a little common sense, and a little planning, the four years (or more) that you're in this area can provide you with numerous opportunities to see and do things that most tourists would never have and some residents not take advantage of. While medical school will keep you busy, if you manage your time well, you'll have time to both survive school AND enjoy the area. You owe it to yourself and your family. Begin your stay in Washington with a book on the area, which you can purchase at most bookstores here or wherever you might be coming from. There are even books written for children with a special emphasis on things they will enjoy. A number of free publications highlighting things to do are available from the local visitors bureaus in the area. These will help orient you to the city and surrounding area, and will provide a list of specific attractions, events, and places to visit once you arrive. For starters, there's downtown Washington with its dozens of better known attractions (such as the Capitol, the White House, the Smithsonian Institution museums, and the monuments) and three times as many lesser known ones; the National Zoo and numerous parks throughout the city free for enjoyment and recreation; day trips to nearby areas (such as Gettysburg National Battlefield and Annapolis); overnight or weekend trips (Colonial Williamsburg, Philadelphia, and the coast); seasonal attractions (the Blue Ridge Parkway of the Shenandoahs when the 35
  39. 39. leaves change in the Fall, Winchester and apple country during the Fall harvest, the National Christmas tree lighting in early December, and various festivals in the Spring); the arts and entertainment year-round (the Kennedy Center and other theaters, as well as outdoor concerts at various locations--many free, many with student discounts). The list is as endless as you want it to be! The local newspapers provide a weekly supplement on what is happening locally. Also, check with the Morale, Welfare and Recreation (MWR) office located at the NNMC for information on local attractions and discount tickets to many of them. While we've covered the As to Zs here, we guarantee there are areas we've missed. At least this should give you a good start as you begin life at USUHS. Remember that if there are questions you have along the way; help is only a question away! CHAPTER 8 WHO'S WHO AND WHAT'S WHERE This section is quick reference of the people and the offices and telephone numbers most frequently needed by students. The USUHS telephone directory contains a complete listing of personnel (staff, faculty, and students) and all University offices and telephone numbers. A map of the grounds of NNMC is also included. THE PEOPLE University Administration President, Uniformed Services University: Dr. Charles L. Rice Acting Senior Vice President: Dr. Dale Smith Vice President, Finance and Administration: Stephen C. Rice 36
  40. 40. Vice President, External Affairs: Carol R. Scheman Vice President, Recruitment and Diversity Affairs: Cynthia I. Macri, CAPT, MC, USN Brigade Commander: John Maurer, LTC, USA Chaplain: Father Timothy J. Jannings, LCDR, CHC, USNR General Counsel: John Baker, Ret, JAG, USA & Bradley S. Beall, J.D. F. Edward Hebert School of Medicine Administration Dean, School of Medicine: Larry W. Laughlin, M.D., Ph.D. Vice Dean, School of Medicine: John E. McManigle, Col, USAF, MC Associate Dean for Student Affairs: Richard M. MacDonald, M.D. Office for Student Affairs - Assistant Dean for Clinical Sciences: Lisa Moores, LTC(P) Assistant Dean for Academic Support Services: William T. Wittman, Ph.D. Student Affairs Specialist: Mickie McAuliffe Secretary: Marilyn Harvell Program Assistant: Lisa McTigue Office Automation Assistant: April Broussard Office of Admissions/Registrar— Assistant Dean for Recruitment and Admission: Margaret Calloway, M.D., FACP, CDR, MC, USN, Director, Office of Admissions: Joan C. Stearman, M.S.W. Peter J. Stavish, M.B.A., University Registrar (Interim) Associate Registrar: Linda A. Porter Commandant: Ken Tashiro, Col, USAF, MC Company Commander, USA: Nicholas G. Horton, 1LT, MS, USA Company Commander, USN: Michael Kemper, LCDR, MC, USN Squadron Commander, USAF: Sarah-Ann Beal, Maj, USAF, BSC Executive Assistant: Tracy Martinez, MSgt, USAF THE PLACES Room Phone Administrative Services G056 295-3032 Academic Departments: Anatomy, Physiology & Genetics B2100 295-3200 Anesthesiology C1092 295-3140 Biochemistry B4058 295-3550 Dermatology C1077 295-9802 Family Medicine A1038 295-3632 Medical History D3013 295-3168 Medical and Clinical Psychology B3056 295-9669 Medicine (NNMC) Bldg. 9, Rm. 1713 295-2010 Microbiology and Immunology B4152 295-3400 37
  41. 41. Military and Emergency Medicine C1039 295-3720 Neurology A1036 295-9684 Obstetrics/Gynecology (NNMC) Bldg. 1 295-3430 Pathology B3154 295-3104 Pediatrics C1069 295-0723 Pharmacology C2007 295-3227 Preventive Medicine/Biometrics A1044 295-3170 Psychiatry B3068 295-9797 Radiology & Nuclear Medicine C1071 295-3145 Surgery A3017 295-3155 Admissions (ADM) A1041 295-3101 AMBULANCE 777 Audio Visual G070 295-3337 Brigade Commander C1023 295-2690 Brigade Judge Advocate C1011 295-9699 Cafeteria 1st Floor, Bldg. B 301-494-6554 CARDIAC ARREST 666 Chaplain C1098 295-3193 Civilian Personnel (CHR) A1022 295-3412 Commandant C1021 295-3120 Company Commanders C1019 295-3722 Dean, School of Medicine A1010 295-3017 Equal Employment Opportunity Office A1015 295-3032 Facilities G049 295-3045 FIRE 777 Fitness/Weight Room G072 General Counsel (OGC) A1030 295-3028 Jay P. Sanford Auditorium Bldg. B Laboratory Animal Medicine (LAM) G169 295-3753 Learning Resource Center (LRC) D1001 295-3350 Lecture Rooms A 1st Floor Bldg. A B 1st Floor Bldg. A C 1st Floor Bldg. A D 1st Floor Bldg. C E 1st Floor Bldg. C Mail Service Center G059 295-3035 Medical Education A1005 295-9439 38
  42. 42. Military Personnel (MPO) C1016 295-3423 Multidiscipline Laboratories (MDL) A2030 295-3301 Registrar (REG) A1041 295-3197 Security UP001 295-3033 Guards Station B Bldg. 295-3038 Seminar Rooms F A2054 G A2053 H A2051 I B3004 J B4004 Student Affairs (OSA) C1020 295-3185 Student Store B1026 295-3686 Travel Office (Carlson Travel) WRAMC 202-882-0303 or 800-756-6333 Travel Office (TDY/TAD travel) A1040 295-9348 University Family Health Center (UFHC) A1034 295-3630 University Information Systems (UIS) G007 295-9800 Weather Recording (School Cancellations) 295-3039 39