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P.I. City Council Presentation,


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P.I. City Council Presentation,

  1. 1. The mission of the Mark & Emily Turner Memorial Library is to provide quality materials and services in a comfortable, open environment. We strive to enhance lifelong learning and personal growth while fostering a community connection. Mark & Emily Turner Memorial Library Est. 1908
  2. 2. Core Values Influenced by… <ul><li>Mission Statement, goals & objectives, Vision, Statement, Trustees, patrons and staff feedback and professional judgment </li></ul><ul><li>Council/City Manager Direction </li></ul><ul><li>Maine State Library, Maine Library Association, and American Library Association Standards and Ethics </li></ul><ul><li>Professional development and workshops </li></ul><ul><li>Intellectual Freedom principles </li></ul><ul><li>Tradition and community demographics </li></ul><ul><li>New library and information science theory </li></ul>
  3. 3. Hours Open <ul><li>During the summer, the library is open for a total of 47 hours per week. </li></ul><ul><li>In the winter, 52 hours per week </li></ul><ul><li>Other factors that lengthen hours open: </li></ul><ul><li>Nonprofits that need the meeting room beyond closing time </li></ul><ul><li>Children not picked up after hours </li></ul><ul><li>Programs and special events </li></ul>
  4. 4. Departmental Priorities <ul><li>Build, maintain & preserve collection and building. </li></ul><ul><li>Create services & programs </li></ul><ul><li>Analyze community needs, evaluate services, modify collection, manage change in information needs as our community or interests shift. </li></ul><ul><li>Policy, Procedures, Reports to local and state government, funding streams, and advisory board </li></ul><ul><li>Encourage literacy and lifelong learning </li></ul><ul><li>Improve information services </li></ul><ul><li>Organize materials for easy retrieval and posterity </li></ul><ul><li>Patron service and confidentiality </li></ul><ul><li>Advocacy and training </li></ul>
  5. 5. The “Collection” <ul><li>Approximately 60,000 items in a variety of formats </li></ul><ul><li>Cataloged 4,007 materials in 2005 </li></ul><ul><li>Derived from print, electronic, or audio/visual materials that are reviewed, identified, selected, and acquisitioned (purchased) for the library. </li></ul><ul><li>Gifts, memorials, and donations – books or multimedia donated that fit into our collection development strategy and then cataloged. </li></ul><ul><li>Electronic databases provided by Maine State Library and Library Web site. </li></ul>
  6. 6. Patrons <ul><li>Library card holders </li></ul><ul><li>Visitors </li></ul><ul><li>Remote users </li></ul><ul><li>Students </li></ul><ul><li>Our patrons represent many nationalities, socioeconomic levels, ages, political and religious affiliations, philosophical ideas, and experiences. </li></ul>
  7. 7. Not Only for the Books… <ul><li>Employment seeking </li></ul><ul><li>Tax forms and information </li></ul><ul><li>Email and word processing </li></ul><ul><li>Legal matters </li></ul><ul><li>Real estate or apt. hunting </li></ul><ul><li>Stock market & business </li></ul><ul><li>Meeting room </li></ul><ul><li>Fax machine, photocopier, stamps, printing </li></ul><ul><li>Interlibrary loan </li></ul><ul><li>Tutoring </li></ul><ul><li>Gaming </li></ul><ul><li>Recreational reading </li></ul><ul><li>City Ordinances & State Statutes </li></ul><ul><li>School assignments </li></ul><ul><li>Genealogy questions </li></ul><ul><li>Local history </li></ul><ul><li>Personal subject research </li></ul><ul><li>Health related Info </li></ul><ul><li>Programs offered </li></ul><ul><li>Financial aid information </li></ul><ul><li>Multimedia </li></ul><ul><li>Relaxation </li></ul>
  8. 8. Grants, Revenues and Memorial Donations Over past three years, our department has had an 80% increase in grant money. Approximately, $60,000 received in money or goods Memorial Donations and revenues increased by 40% Trustees have donated a total of $76,494.00 Since 2003
  9. 9. Budgetary Trends Over past three years, our budget increased 15% 12% of this increase is a result of the Salary study This leaves a 3% average increase for operations in three years. Unpredictable fuel costs make projection for line item nearly impossible
  10. 10. Underserved Patron Populations <ul><li>Young Adults </li></ul><ul><li>People with disabilities temporary or permanent </li></ul><ul><li>Non-users </li></ul><ul><li>Remote users </li></ul><ul><li>The visually and hearing impaired </li></ul>
  11. 11. Cost-saving Measures <ul><li>Outsource 60% of processing (book jackets, labels, etc.) and some “copy cataloging” </li></ul><ul><li>Purchase fewer books and materials than the previous year </li></ul><ul><li>Use Maine State Library delivery van service </li></ul><ul><li>Utilize volunteers and work-study students </li></ul><ul><li>Progressively seek funding to reduce overhead costs </li></ul><ul><li>“ Blurring” of roles where all staff contribute to all areas of service (increases risk of staff burnout) </li></ul>
  12. 12. Inflation in Collection Costs <ul><li>Magazine cost increase annually: </li></ul><ul><li>10% </li></ul><ul><li>(EBSCO, 2006) </li></ul><ul><li>Average book prices from 2000 to 2005 rose </li></ul><ul><li>14.4% </li></ul><ul><li>(School Library Journal, 2005) </li></ul>
  13. 13. Current Staff <ul><li>Librarian </li></ul><ul><li>Assistant Librarian </li></ul><ul><li>Secretary - fulltime </li></ul><ul><li>Cataloger </li></ul><ul><li>Reference Librarian </li></ul><ul><li>Library Technician </li></ul><ul><li>Computer Technician </li></ul><ul><li>Children’s Assistant </li></ul><ul><li>Library Clerk </li></ul>
  14. 14. Volunteers <ul><li>Contractual – cleaning, grounds keeper </li></ul><ul><li>Community service Volunteers </li></ul><ul><li>Work-study students </li></ul><ul><li>Seniors </li></ul><ul><li>Trustees </li></ul><ul><li>Garden Club </li></ul><ul><li>Parents </li></ul><ul><li>Other departments </li></ul><ul><li>Genealogy Volunteer </li></ul><ul><li>Computer networking and repair volunteer </li></ul>
  15. 15. Library Trustee Activity <ul><li>45 Second Street Asbestos abatement and demolition </li></ul><ul><li>Planning a paved parking lot </li></ul><ul><li>Consulting architect to develop a plan </li></ul><ul><li>Fund most serials: magazines, newspapers, and microfilms annually </li></ul><ul><li>Funded ADA Survey by AlphaOne </li></ul><ul><li>Provide continuous advisement </li></ul><ul><li>Managed Investments and Charitable Trust </li></ul><ul><li>Evaluate policy developed by Librarian </li></ul><ul><li>Volunteer </li></ul>
  16. 16. Resource Sharing <ul><li>Reciprocal borrowing – interlibrary loan </li></ul><ul><li>Maine State Library delivery service (CD&L) </li></ul><ul><li>Caribou Public Library and our library hosted Maine State library and Maine Library Association training eliminating one workshop travel expenses </li></ul><ul><li>Librarians share policies and procedures statewide </li></ul><ul><li>UMPI for work-study, art exhibits, and guest speakers to reduce costs. </li></ul><ul><li>Other departments work cooperatively and help when they can – share travel cost, RFP’s, etc. </li></ul>
  17. 17. Vision for the Future <ul><li>Equipped with staff for Web site management either in the library or another department </li></ul><ul><li>A leader in innovative technology </li></ul><ul><li>In a building with adequate space for storage, programs, and growing collection </li></ul><ul><li>Provide equity of access and a fully accessible building </li></ul><ul><li>Find “Green” or energy efficient projects </li></ul><ul><li>Greater community presence and involvement </li></ul><ul><li>Target services to youth no longer interested in Children’s Services but differ in information-seeking behavior and library use than adults. </li></ul>
  18. 18. Trends in Services <ul><li>Rise in Internet and Web site use, book borrowing, interlibrary loan, reference questions and most areas of service </li></ul><ul><li>Demand for new services and book requests rising </li></ul><ul><li>Email reference questions rising </li></ul><ul><li>Meeting Room space utilized almost daily as opposed to 3 or 4 times per year </li></ul><ul><li>Computers are consistently inadequate for demand </li></ul>
  19. 19. Overview of Last Three Years <ul><li>Total circulation has increased by 21% in three years </li></ul><ul><li>Internet use increased by 24% </li></ul><ul><li>Meeting room space by 95% </li></ul>
  20. 20. Internet/Computer Usage <ul><li>2002-2005 Statistics </li></ul>
  21. 21. Web Site Usage
  22. 22. Reference Questions <ul><li>Reference questions are posed in several ways: </li></ul><ul><li>Telephone the library and staff at home. </li></ul><ul><li>Email library and staff. </li></ul><ul><li>Faxes to the library </li></ul><ul><li>Walk-ins </li></ul><ul><li>By postal mail </li></ul>
  23. 23. The library answered 7,749 reference questions in 2005
  24. 24. “ Knowledge is brought to bear in the challenges the organization faces. Management of that knowledge increases its power.” ~Arlene G. Taylor, Librarian Challenges
  25. 25. Challenges in Physical Facility <ul><li>Inefficient use of energy – heating/cooling/lighting </li></ul><ul><li>Space - Wisconsin Department of Public Instruction’s Public Library Space Needs Planning Outline indicates a need for 19,969 square feet to house our collection and provide programming at the current level </li></ul><ul><li>Inadequate Parking and too few handicap spaces </li></ul><ul><li>No alarm system for library and outdated security cameras </li></ul><ul><li>Aging systems (plumbing) and windows require frequent maintenance </li></ul><ul><li>Unanticipated repairs to building and equipment </li></ul>
  26. 26. The Library is 12,500 square ft. Most shelves are filled to capacity.
  27. 27. Recent Projects <ul><li>New shelving and signage in children’s </li></ul><ul><li>Purchased bronze statue </li></ul><ul><li>Installed Wireless connection </li></ul><ul><li>Web site updated daily and contains more value for the time invested </li></ul><ul><li>Developed Disaster Readiness Plan </li></ul><ul><li>Purchased fireproof safe </li></ul><ul><li>Painted book trucks </li></ul><ul><li>Updated internal accounting system </li></ul><ul><li>Added the Burleigh/Steere Classics Collection </li></ul>
  28. 28. Summer 2006 Projects/Events <ul><li>Converting existing fixtures with efficient lighting </li></ul><ul><li>Paving to increase stalls by 15 – Trustee Includes a “green space” with benches and new trees. </li></ul><ul><li>Painting small shed in 45 Second Street lot </li></ul><ul><li>Funding sought for audio/visual shelving, alarm system for front and back doors </li></ul><ul><li>Summer Reading Program (funded by grant) </li></ul><ul><li>Author book signings and Art show </li></ul>
  29. 29. Future Projects <ul><li>Add 7,000 square feet to the library on the north side as funding allows </li></ul><ul><li>Install alarm on front and back doors and motion sensors and update video camera equipment </li></ul><ul><li>Address ADA issues – entrance, signage, elevator </li></ul><ul><li>Consolidate two ground floor bathrooms to one family bathroom that is handicap accessible </li></ul><ul><li>Replace roof </li></ul><ul><li>Provide a place for young adults and increase young adult collection </li></ul><ul><li>Projects that fit into funding stream criterion </li></ul>
  30. 30. Procedural & Policy Updates <ul><li>Disaster Readiness Plan </li></ul><ul><li>More frequent cost analysis on expenditures </li></ul><ul><li>Collection Development Selection Policy revision </li></ul><ul><li>Vision Statement, goals & objectives, and short and long range planning under development </li></ul><ul><li>Need to align our statistics and procedures more closely with Maine State Library statistics. </li></ul><ul><li>Fee revisions that reflect inflation </li></ul>
  31. 31. Working Together… <ul><li>Remain aware of and follow the progress of Trustee plans to expand library and address ADA issues. </li></ul><ul><li>What the library can do: Provide Council with information and updates on challenges, deficiencies, and how those things are being addressed. </li></ul>
  32. 32. Any Questions?