SAP FI Integration With CO, MM, SD


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SAP FI Integration With CO, MM, SD

  1. 1. SAP FINANCIALS INTEGRATION SAP FI INTEGRATION WITH CO, MM, SDPrepared By: Ms.Pramila Nagaraj First Class MBA Finance Graduate (2009-10) Global Academy of Technology, Bangalore (VTU- Belgaum) Trained up in SAP FICO @ SAPTAC Bangalore (FRESHER)
  2. 2. FI Integration with other modules in SAP FICO Integration with Overhead Cost Controlling (CO)When a reconciliation ledger is implemented in the CO, We need to define thisaccount. Postings will happen from the controlling module to the FI in order tobalance FI.Scenario:-Let’s assume controlling allocations has happened between 2 company codes. Sinceallocation has taken place in the controlling module, there will be no correspondingposting in FI in both the company codes.In order that posting happens in both the company codes in FI, We need toconfigure this setting.Menu PathIMG Financial Accounting General Ledger Accounting BusinessTransactions Integration Overhead Cost Controlling Define Accountsfor Overhead Cost ControllingTransaction Code(OBYB)Enter chart of accounts USCA and Click on SaveEnter GL code 450020 Reconciliation Ledger Adjustment AccountClick Save© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  3. 3. FI Integration with Materials ManagementIn this topic we will learn how the integration within FI MM, and SD takes place.We will also learn how accounting entries are posted automatically and how do weconfigure them?There are certain simple things we need to understand to know how thisintegration happens.First all Materials in SAP should have a material master.This material master has various views right from Basic views to Purchasing views,production, sales and distribution and accounting and controlling views. We willnot get into the detail of Material master at this stage but it would suffice for us tounderstand that Material Master is the heart of all integration.In the accounting view of Material master amongst other values we have aValuation Class field.This Valuation class is the vital link which ensures that Accounting documents areposted automatically. Every material will have a valuation class field.We can go to transaction code mm03 put any material no and click on Accounting1 view on which we will find the Valuation Class field.Examples of Valuation Class could be Finished Goods, Semi Finished goods, RawMaterial etcThe combination of this Valuation Class+ the Movement Type (which I havedefined below) helps in determining the GL accounts. Read this statement twice tounderstand how gl accounts are automatically updatedWhat is a Movement Type?All Material movements in MM happen with respect to a Movement Type.For eg Goods receipt is defined with movement type 101Goods issue to production order is defined with movement type 261Scrapping of goods is defined with movement type 551Goods delivered to the customer with movement type 601Initial upload of stock is defined with movement type 561SAP helps us to have different gl accounts for the various movements for the samematerial by linking this movement type to a transaction key. So where do we do wego and fit in all the different Gl accounts which we require?Before we get into that let us take an example of a movement type and see how Glaccounts are automatically updated. If We are with me till now let’s move ahead. Ifnot I suggest we read the above page once again. All right let’s get going dearfriends.Quick recap.Material Master->Valuation Class-Movement Type-Transaction key.Stick in all the gl accounts at this place. How we do this will see very shortly.Let us now understand a few MM transactions and its accounting integration:-1) Goods Receipt of Raw Material against a purchase order:-Movement type for goods receipt against purchase order is 101.The accounting entry posted is as follows:-Inventory of Raw Material DebitGR/IR (Goods Receipt/Invoice Receipt) CreditThe GR/IR is a provision account in SAP.© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  4. 4. The configuration to be done for this entry is as follows:-Menu PathIMG Materials Management Valuation and Account AssignmentAccount Determination Account Determination Without WizardConfigure Automatic PostingsTransaction Code(OMWB)OrTransaction Code(OBYC)As We see above the second column contains all the Transaction keys where Weneed to stick the GL accounts. So lets see for the goods receipt transaction what dowe do.We need to update the BSX transaction key with the GL code Inventory of Rawmaterial account.© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  5. 5. Double click BSX and select Valuation modif. and valuation class.Valuation modif. - Should be selected if the valuation grouping code is active in the MaterialsManagement module and if separate GL codes are desired plant wise. Even if it is not requiredcurrently, still it is a better option to select.For the GR/IR account We need to update the WRX transaction key with the GLcode GR/IR account.A very important point from now on. Every accounting entry with respect to amaterial will have a impact on the inventory. So one side of the posting (either adebit or a credit) will always be taken from the BSX field We have defined above.The second side of the posting will be determined based on movement type whichin the above case was a GR/IR.If We understood example 1 We will understand all the other examples. As the methodology offinding Gl accounts is the same.So dear friends if We want to learn SAP quickly We should learn how the things areintegrated and not go through reams of material and keep on studying. Understandthose vital areas and We will learn quickly. Alright lets move onWe will go through more examples below:2) When Raw material is issued to the production order.Movement type used for posting the above transaction is 261 – Goods issue toorderThe accounting entry generated in the system is:-Raw material consumption DebitInventory of Raw Material CreditThe transaction Key GBB needs to be updated. GBB key is used for various offsetting posting entries.Within GBB transaction there are various account grouping (general modification). In this case Weneed to update general modification VBR with the Raw Material consumption account.© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  6. 6. Click on SaveClick on Save© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  7. 7. 3) When Initial stock is uploaded for Raw MaterialMovement type used for posting – 561 (Initial stock upload)The accounting entry generated is as follows:-Inventory of Raw Material DebitStock data takeover account CreditThe transaction key GBB needs to be updated. General modification Key BSA needs to be updatedwith the GL code Stock data takeover account4) When goods receipt is made for finished goods against a production orderMovement type used for posting – 101(GR agst prod order)The accounting entry generated is as follows:-Finished goods DebitChange in Finished goods CreditIn transaction key BSX for the valuation class finished goods we attach theFinished goods GL code.For change in Finished goods we update transaction key GBB and generalmodification key AUF.5) When goods issues are posted for sales:-Movement type used for posting – 601Accounting entry posted:-Cost of goods sold DebitInventory of Finished goods CreditFor cost of goods sold transaction key GBB is updated with general modificationkey VAX6) When goods are scrapped:-Movement type use for posting – 551Accounting entry posted:-Raw material scrapped DebitInventory of Raw Material CreditThe Raw Material scrapped account is attached to transaction key GBB and generalmodification key VNG7) When goods issued to sampling for QualityMovement type used is 331Raw Material consumption DebitInventory raw material CreditRaw Material consumption account is attached to GBB and general modificationkey VQP is used.If We noticed lot of account modifiers in transaction key GBB are used in variousmovement type. It is difficult to remember the standard account modifiers. In thatcase we can also use the Simulation mode. This helps us in identifying what arethe general modification (account modifiers) used in GBB:-Use the following path:-Menu PathIMG Materials Management Valuation and Account AssignmentAccount Determination Account Determination Without WizardConfigure Automatic PostingsTransaction CodeOMWB© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  8. 8. We can select the application area as follows:-© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  9. 9. Thus We can do a simulation for Inventory management movements or also asimulation for invoice verification transactions.Let us do a simulation for Inventory management movements.Now we select the input modeHere we can select the input of material number or input of valuation class.We will select the input of valuation class, as it easier to enter valuation classrather than material number. But if We want to be more specific We can select theinput of material number.Click Choose© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  10. 10. Further we will also select Account checkHere we select, whether we want check of referenced G/L accounts in the companycode. Currently we will not select this.Click ChooseClick SimulationUpdate the following:-© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  11. 11. Double click GI for Order so that it becomes blueClick Account AssignmentsNow here it shows the offsetting entry posting and the required account modifier. In this case thegeneral modification required is VBR.© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  12. 12. Thus simulation helps us in finding the general modification required fortransaction key GBB and the general modification for transaction key PRD (pricedifference).Let us now check the general modification key required for movement type 601 for finished goods.Update the following:-© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  13. 13. Double click GD goods issue: delvyClick Account AssignmentsHere we notice that general modification key required for 601 is VAX© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  15. 15. FI Integration with Sales and DistributionFI – SD account determination:-All Billing transactions happening in the Sales and distribution module will resultin FI postings.All accounting entries with respect to the billing will have one side of the accountas a Customer or receivable and the other side to be a revenue accountExample:Customer –DrTo Revenue Account- CrWe have to bear in mind that the customer account gets picked up from thecustomer master data. All we need to do is to configure the revenue account or thediscounts and surchargesWhere and how do we do this?We make the allocation for each of these through access sequences.Access sequence is nothing but SAP’s terminology of determining the Gl accounts.SAP provides the following six ways of determining the Gl accounts in SD. Application (key for the Sales and Distribution application) Account determination type Chart of accounts (from the FI System Customer account assignment group Materials account assignment groupAccount keyThe allocated accounts are used to post revenues, surcharges and discountsautomatically.Menu PathIMG Financial Accounting General Ledger Accounting BusinessTransactions Integration Sales and DistributionPrepare RevenueAccount DeterminationorMenu PathIMG Sales and Distribution Basic Functions AccountAssignment/CostingRevenue Account Determination Assign G/L AccountsTransaction Code(VKOA)The account determination in SD happens through an access sequence which canbe seen in the below table.© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  16. 16. The system goes about checking for the gl account(which we will stick in here Wewill see more of that later) from more specific criteria to less specific criteria.Thus We can maintain different GL codes for each combination of the abovetable entry.This is how SAP will determine the revenue account:It will go through first table entry CustGrp/Material grp/ account key. If any Gl account is maintainedhere the system will then go to the transaction data of the particular billing document and seewhether such a combination of Customer group and material group exists if it does it will pick thatrelevant Revenue account and post the accounting document . If it does not it moves to the nextcombination in the table which is Customer group/account key and so on and so forth.Customer grp is maintained in the Sales view of the customer master.Material grp is maintained in the Sales view of the material master.Account key is maintained in the pricing procedure for that condition type.The last option it checks is account key entryWe will now maintain the Gl account for the combination of Material Grp/accountkeyDouble Click Material Grp/Acct KeyAAG is the material grp. We maintain this since we want it to post to a different GL code as Sales 3rdparties.© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  17. 17. Click on New EntriesClick on SaveThat’s it . The system will look into this table see this combination and if therelevant combination exists in the transaction it will debit the customer accountand credit this account 800000.As simple as it is. So basically the FI-Sd integration is for picking up the revenueaccounts or the discounts and surcharges.The account key determines whether it is a revenue or a surcharge or discount.Examples of some are given down below:Various account keys are available© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  18. 18. Let us now maintain for the table entry account key. And post to a different GL code.Click on New EntriesAnd update the following informationApp: V (Sales/distribution)Cond type: KOFI (Account determination)Chrt/accounts: USCASOrg: Sales organizationAct Key: ERLGL account no: 810203Click on SaveSo We are done.It is also useful to know a bit of the configuration of the Sales and Distribution.The account keys are attached to the condition type in the sales pricing procedure.© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  19. 19. Let us see the sales pricing procedure.Menu PathIMG Sales and Distribution Basic Functions Pricing Pricing ControlDefine And Assign Pricing ProceduresDoubleDouble click Maintain Procedures© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  20. 20. SelectDouble clickHere we see that account key ERL and ERS is attached to various condition types.© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  22. 22. SAP FI-MM-SD INTEGRATIONLink Between SAP SD, MM and FIThe link between SD and MM :-1. When you create sales order in SD, all the details of the items are copied from Materialmaster of MM.2. MRP and availability check related data is also taken from MM although you control thisdata in SD also.3. While you create inbound/outbound delivery with reference to a sales order, the shippingpoint determination takes place with the help of the loading group, plant data, shippingconditions etc. This also refers to Material Master.4. The material which you are entering in a sales order must be extended to the sales areaof your sales order/customer otherwise you cannot transact with this material.There are many such links between SD and MM.Now the link between SD and FI :-1. Whenever you create a delivery with reference to a sales order, goods movement takesplace in the background. eg. In case of standard sales order, you create an outbound goodsdelivery to the customer.Here movement 601 takes place. This movement is configured in MM. Also, this movementhits some G/L account in FI. Every such movement of good s hits some G/L account.2. The accounts posting in FI is done with reference to the billing documents (invoice, debitnote, credit note etc) created in SD. Thus this is a link between SD and FI3. Tax determination: In case of a tax determination also, there is a direct link between SDand MMSD Integration points with other modulesSD module is highly integrated with the other modules in SAP.Sales Order -Integration Points Module•Availability Check - MM•Credit Check - FI•Costing - CO/ MM•Tax Determination - FI•Transfer of Requirements - PP/ MMDelivery and Goods Issue -Integration Points Module•Availability Check - MM•Credit Check - FI•Reduces stock - MM•Reduces Inventory $ - FI/ CO•Requirement Eliminated - PP/ MM© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
  23. 23. Billing -Integration Points Module•Debit A/R - FI/ CO•Credit Revenue - FI/ CO•Updates G/ L - FI/ CO (Tax, discounts, surcharges, etc.)•Milestone Billing - PSReturn Delivery and Credit Memo -Integration Points Module•Increases Inventory - MM•Updates G/ L - FI•Credit Memo - FI•Adjustment to A/R - FI•Reduces Revenue - FISD Transaction Code Flow:Inquiry / Document type INTransaction code for creation VA11,VA12,VA13. tables VBAK,VBAPQuotation / QTTransaction code for creation VA21,VA22,VA23. tables VBAK,VBAPSales Order ORTransaction code for creation VA01,VA02,VA03. tables VBAK,VBAPDelivery LFTransaction code for creation VL01,VL02,VL03. tables LIKP,LIPSBilling F2Transaction code for creation VF01,VF02,VF03. tables VBRK,VBRPExcise Invoice (Only for India - Manufacturing Scenario)Transaction code for creation J1IIN.Note: Tables for Document Flow VBFA© 2010-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE