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SAP ERP FINANCIALS & CONTROLLING CLOSING COCKPIT

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This document relates to SAP Financials & Controlling Closing Cockpit - Month End and Year End Closing Activities. Copy Rights 2013 © SOURCE ONE Bangalore

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SAP ERP FINANCIALS & CONTROLLING CLOSING COCKPIT

  1. 1. SAP ERP FINANCIALS & CONTROLLINGCLOSING COCKPIT PERIOD END AND YEAR END CLOSING ACTIVITIESPrepared By:Ms. Pramila NagarajFirst Class MBA Finance Graduate (2010) - FRESHERGlobal Academy of Technology, Bangalore (VTU- Belgaum)SAP Financials Associate Certified Consultant – Trainee/Fresher@ Source One Management Services Pvt. Ltd Bangalore2013 Copy Rights © SOURCE ONE Bangalore
  2. 2. 2013 Copy Rights © SOURCE ONE BangaloreClosing cockpit -Period and Year end closing activitiesMonth End and Year End Closing OperationsMonthEnd ClosingOperationsModule Sr.No.Process Description T Code / Menu-path Periodicity(D/W/M) Person Responsible / LocationMM 1 Inventory balance Programm ZBIL Monthly LogisticMM 2 InventoryRevaluationMR22Logistics > Materials Management > Valuation >Change in Material Price > Change Material PricesMonthly Corporate AccountsMM 3 Physical InventoryDifferences-Post ,after PhysicalcountingMI07 -Logistics > Materials Management > Physical Inventory> Difference > Post(+ MI01 MI04 )Monthly Depot/corporate accounts after priorapproval from head of financeMM 4 PO Closure ME22N -Logistics > Materials Management > Purchasing >Purchase Order > ChangeMonthly Purchase deptSD 5 Check Billing DueList for the lastdays in the monthVF04 -* *Logistics > Sales and Distribution > Billing > BillingDocument > Process Billing Due ListMonthly Logistics/Sales Admin.SD 6 General check ofSD billing flowsof Goods Issueswithout invoicesVL06F -Information Systems > General Report Selection > Salesand Distribution >Shipping > Delivery MonitorMonthly Logistics/Sales Admin.FI 7 General accountmanual FI postingsFB50 / KE21N Monthly Corporate AccountsSD 8 Release SD billingto AccountingVFX3 -Logistics > Sales and Distribution > Billing > BillingDocument > Blocked Billing DocsMonthly Logistics/Sales Admin.COPA 9 Reconciliationbetween CO/FI/SDKEATAccounting > Controlling > Profitability Analysis >Tools > Analyze Value FlowsMonthly ReportingFI &COPA10 InvoicingRegularizationof deliveries noninvoicedFB50Accounting -> Financial Accounting-> General Ledger-> Document Entry -> FB50 - Enter G/L AccountDocumentMonthly ReportingFI-CO-SD 11 Ensure Return saleorder -credit memoand transferposting tallyKE24/MB51 Monthly Sales Admin/Reporting/AccountsPayroll 12 Running of payrollinterfaceNON STANDARD Monthly IT/Corporate AccountsMM 13 Open next MMPeriodMMPV Logistics > Material Managements > MaterialMaster > Other > Close PeriodMonthly Manual orAutomated back ground jobFI 14 Open FI PostingPeriodsOB52 Accounting -> Financial Accounting-> GeneralLedger -> Environment -> Current Settings ->S_ALR_87003642 - Open and Close Posting PeriodsMonthly Corporate AccountsCO/IM 15 Settlement ofInvestment Ordersto AUCKO8GAccounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8GCollective ProcessingMonthly Reporting/Corporate AccountsCO/IM 16 Settlement ofInvestment Ordersto Fixed AssetsKO8GAccounting -> Investment Management -> InternalOrders ->Period-End Closing->Single Functions >Settlement > KO8G - Collective ProcessingMonthly Reporting/Corporate AccountsFI 17 Depreciation Run AFAB-Accounting -> Financial Accounting-> Fixed Assets ->Periodic Processing -> Depreciation Run -> AFAB -ExecuteMonthly Reporting/Corporate AccountsFI 18 Maintain ExchangeRatesOB08Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174- Enter Translation Ratesinterface MEDECOFI 19 Post Accrual /Deferral EntriesFBS1Accounting -> Financial Accounting-> General Ledger -Monthly Corporate Accounts
  3. 3. 2013 Copy Rights © SOURCE ONE Bangalore> Periodic Processing -> Closing -> Valuate -> FBS1 -Enter Accrual/Deferral Doc.FI 20 Post RecurringEntriesF.14Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 -ExecuteDepends on Nature of entry andtarget accrual datesCorporate AccountsFI 21 Reverse Accrual /Deferral EntriesF.81Accounting -> Financial Accounting-> General Ledger-> Periodic Processing -> Closing -> Valuate -> F.81 -Reverse Accrual/Deferral DocumentMonthly Corporate AccountsFI 22 Receivables andPayablesRegroupementsF101 Accounting -> Accounts Receivables -> PeriodicProcessing -> Closing -> Regroup -> F101 -Receivables/payablesMonthly Corporate AccountsFI 23 GR/IR Clearing F.13 Accounting -> Financial Accounting-> GeneralLedger -> Periodic Processing -> Automatic Clearing ->F.13 - Without Specification of Clearing CurrencyMonthly Corporate AccountsFI 24 Revaluation ofForeign CurrencyBalancesF.05 Accounting -> Financial Accounting-> GeneralLedger -> Periodic Processing -> Closing -> Valuate ->F.05 - Foreign Currency ValuationMonthly/Weekly Corporate AccountsCOCCA 25 Correction of FIdocuments forwrong cost centreentriesKB61Accounting > Controlling > Cost Center Accounting >Actual Postings > KB61 Repost Line ItemsWeekly/MonthlyCO 26 Period close in CO OKP1 Accounting > Controlling > ProfitabilityAnalysis > Actual Posting > Period End Closing >Transfer Cost Center costs > AssessmentMonthly ReportingCO-FI 27 CO-FI Reco S_ALR_87013603Accounting > Controlling > Cost Element Accounting >Information System > Reports for Cost and RevenueElement Acc > Reconciliation > CO/FI Reconciliation inCoCd CurrencyWeekly/Monthly ReportingCOPA 28 CO - PAassessmentKEU5 Accounting > Controlling > ProfitabilityAnalysis > Actual Posting > Period End Closing >Transfer Cost Center costs > AssessmentMonthly ReportingCOPA 29 Reconciliationbetween CO - CCA- COPAGR55 ZTL8 Accounting > Controlling > Cost CenterAccounting > Information System > Tools > ReportPainter > Report Writer > Report Group ZTL8 >ExecuteMonthly ReportingCOPA 30 RES1 Reportexecution andvalidationKE30Accounting > Controlling > Profitability Analysis >Information System > Execute ReportD/W/M ReportingFI 31 Balance AuditTrailS_ALR_87100205 -General Ledger >Periodic Processing > Closing >Document > Balance Audit Trail > All Accounts >S_ALR_87100205 - General Ledger from the DocumentFileMonthly Corporate AccountsFI 32 Compact Journal S_ALR_87012289Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > GeneralLedger Reports >Document > General > CompactDocument JournalMonthly Corporate AccountsFI 33 VAT Liability F.38 General Ledger >Periodic Processing > Closing >Report > F.38 - Transfer Deferred TaxMonthly Corporate AccountsFI 34 VAT Liability F-32 Accounting -> Financial Accounting-> GeneralLedger -> Document Entry -> F-02 - General PostingMonthly Corporate AccountsFI 35 Analyse GR / IR a/cto crystalise andclose the liability inthe GR / IR a/c tochase up invoicesFBL3N / F.13(TEST run and without tick " only docs which can becleared"Monthly Corporate AccountsFI 34 Review anddownload the p& land balance sheetS_ALR_87012284 Ledger - Reporting -> InformationSystem -> General Ledger Reports > Balance Sheet/Profit and Loss Statement / Cash Flow ->General >Actual/Actual Comparisons ->S_ALR_87012284Monthly Corporate Accounts/ReportingIM 35 InvestmentManagementReportS_ALR_87013019Accounting -> Investment Management -> InternalOrders ->Information System ->Reports for InternalOrders ->More ReportsS_ALR_87013019S_ALR_87012816 , S_ALR_87012824 ,Monthly Reporting
  4. 4. 2013 Copy Rights © SOURCE ONE BangaloreS_ALR_87012993 , S_ALR_87012994 :IM 36 InvestmentManagementReportAW01NAccounting > Investment Management > Fixed Assets>Asset > AW01N Asset ExplorerD/W/M ReportingYEAR ENDCLOSINGOPERATIONSModule Sr.No.Process Description T Code / Menu-path PrecedingDependencySubsequent ProcessImpactedPeriodicity(D/W/M) Person Responsible /LocationFI 1 Open FI PostingPeriodsOB52 Accounting -> FinancialAccounting-> General Ledger ->Environment -> Current Settings -> S_ALR_87003642 - Open andClose Posting PeriodsOpen period 13close Normalperiods 1 to 12initially.Open SpecialPeriod 13 , only fornon sales accounts( exclude accounts7*)Allows all specific enyear postingsAnnual Corporate AccountsFI 2 End year ManualFI PostingsFB50 Accounting -> FinancialAccounting-> General Ledger ->Document Entry -> FB50 - EnterG/L Account DocumentAll specific postings forregularization involvinggeneration of and FI andnon sales impact-commissions on salesAnnual Corporate AccountsFI 3 Fiscal Year Changefor Fixed AssetsAJRW Accounting -> FinancialAccounting-> Fixed Assets ->Periodic Processing -> AJRW -Fiscal Year ChangeNone 1/Calcul evaluation onnext period2/Posting to AssetsAccounting in nextFiscal Year3/reporting BudgetAnnual Corporate AccountsFI 4 Open FI PostingPeriodsOB52 Accounting -> FinancialAccounting-> General Ledger ->Environment -> Current Settings -> S_ALR_87003642 - Open andClose Posting PeriodsClose SpecialPeriod 13 to 16 tobe closed after full& completefinalization. of trialbalance.All processing involvinggeneration of and FIDocument not allowed innext posting period.Annual Corporate AccountsFI 5 Fixed Assets Year-End ClosingAJAB Accounting -> FinancialAccounting-> Fixed Assets ->Periodic Processing -> Year-EndClosing -> AJAB - ExecuteAfter END closingperiod 13=>Completion ofCapitalizationActivities andPosting of FinalDepreciation Runfor the Fiscal Year.Posting to PreviousFiscal Year cannot becontinued after the year-end closingAnnual Corporate AccountsFI 6 AccountReconciliation forFixed AssetsABST2 Accounting -> FinancialAccounting-> Fixed Assets ->Periodic Processing -> Year-EndClosing -> ABST2 - AccountReconciliationAfter END closingperiod 13=>Completion ofCapitalizationActivities andPosting of FinalDepreciation Runfor the Fiscal Year.Rectification of reportederrors on account ofCapitalization ordepreciationAnnual Corporate AccountsFI 7 Vendors &CustomersF.07 Accounting -> FinancialAccounting-> Accounts Payable -> Periodic Processing -> Closing -> Carrying Forward -> F.07 -Balance Carry ForwardScrutiny andclosing of allVendor &Customer accountsAnnual Corporate AccountsFI 8 Balance Sheet GL F.16 Accounting -> FinancialAccounting-> General Ledger ->Periodic Processing -> Closing ->Carrying Forward -> F.16 -Balance Carry ForwardScrutiny andclosing of all GLBalance SheetaccountsAnnual Corporate AccountsFI 9 P & L Items F.16 Accounting -> FinancialAccounting-> General Ledger ->Periodic Processing -> Closing ->Carrying Forward -> F.16 -Balance Carry ForwardScrutiny andclosing of all GL P& L accountsAnnual Corporate AccountsCO 10 Period close in CO OKP1Accounting > Controlling >Profitability Analysis > ActualPosting > Period End Closing >Transfer Cost Center costs >AssessmentFI closing doneand FI period isclosed for lastmonth.CO process andassessment cyclerun,RES1 reportingAnnual Reporting
  5. 5. 2013 Copy Rights © SOURCE ONE BangaloreCO-IM 11 Carry forward ofopen commitmentsfor investmentKOCFAccounting > Controlling>Internal Orders > Year-EndClosing > CommitmentCarryforwardBudgetary control oninvestment in next yearAnnual ReportingCOCCA 12 Checking overheadreport(before andafter assessmentrun)S_ALR_87013611 ,S_ALR_87013634 ,S_ALR_87013635 ,S_ALR_87013625MIS reporting???? Annual ReportingFI 13 Review anddownload the p& land balance sheetS_ALR_87012284 Ledger -Reporting -> Information System-> General Ledger Reports >Balance Sheet/ Profit and LossStatement / Cash Flow ->General> Actual/Actual Comparisons ->S_ALR_87012284Scrutinise &Download P& Land Balance SheetYear end Annual Corporate AccountsIM 14 InvestmentManagementReport_ALR_87013019List: Budget/Actual/Commit:Accounting -> InvestmentManagement -> Internal Orders ->Information System ->Reportsfor Internal Orders ->MoreReports :S_ALR_87012816 ,S_ALR_87012824 ,S_ALR_87012993 ,S_ALR_87012994 :Special FI periodsclosedReporting Annual Reporting

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