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CASE STUDY: Major Cost Savings from Color Print Management

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In this case study, we demonstrate how a large insurance company used our output management software to bring down their color printing costs and save more than $300,000 annually.

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CASE STUDY: Major Cost Savings from Color Print Management

  1. 1. CASE STUDY: Major Cost Savings from Color Print Management Plus Technologies LLC Company Confidential - Copyright 2011 2012
  2. 2. The Situation Client: Western and Southern Insurance  181 offices across the U.S. The Printing Problem:  Large amount of waste and cost from unnecessary color printing Client Goal:  Reduce color printing expenses across the entire fleet without hindering necessary color printing Plus Technologies LLC Company Confidential - Copyright 2011 2012
  3. 3. Print Cost Drivers Printer fleet profile  Operates under a managed print service contract from a printer vendor who charges approximately:  9 cents for each color page printed  < 1 cent for each black/white page printed Complicating factors  Simple color printing strategies are ineffective.  Determining the appropriate color documents is more complex than diverting color to mono based on just user name or device ID. Plus Technologies LLC Company Confidential - Copyright 2011 2012
  4. 4. The Solution: Intelligent Color Print Management Step 1: Upgrade the spooling software.  OM Plus from Plus Technologies is an advanced print spooling solution that can minimize color printing page volume and reduce costs. Step 2: Utilize color print management features.  The software capabilities of OM Plus test documents for a range of established parameters to distinguish documents that need to be printed in color from documents that should be printed in black & white. Plus Technologies LLC Company Confidential - Copyright 2011 2012
  5. 5. How Does Color Print Management Work? By using color print management, OM Plus is able to target documents on a wide range of factors, including:  User name  Printer  Title  File type  Content inside the document Additionally, these determinations are made in real-time. Users can also manage their color printing by defining daily/weekly/monthly quotas for their color printers.  Quotas can be set for an individual or group of printers.  Users will be permitted to print color up to the quota limit. Once the limit has been attained user printing will be routed to a predetermined mono device. Plus Technologies LLC Company Confidential - Copyright 2011 2012
  6. 6. Color Printing – Only When You Need It Using OM Plus’s advanced security system, authorized users may override the OM Plus rules and print in color as needed. This gives the users a seamless, easy to use, intelligent system that can interrogate the entire print stream, identify just the unnecessary color jobs and convert them to mono. Plus Technologies LLC Company Confidential - Copyright 2011 2012
  7. 7. Color Print Management Outcomes Estimated savings from utilizing OM Plus spooler software and color print management amount to more than $300,000 annually. After only four years of using OM Plus, Western and Southern Insurance is positioned to save more than $1 million in printing expenses. Plus Technologies LLC Company Confidential - Copyright 2011 2012
  8. 8. Print Solutions from Plus OM Plus DM = Delivery Manager + Advanced Delivery and Confirmation of Print Jobs (Spooler) + Management of queues + Value Add Functions e.g. – Secure Print Release, Failover, Load Balancing, Redirect, Restart, Bundling, Bursting, Tray Mgmt, Audit, Throughput Enhancement, etc. OM Plus FM = Fleet Manager + Consumable Management + Device Alerts + Device Meters OM Plus RM = Report Manager + Electronic Report Distribution + Virtual Bursting + Archiving Plus Technologies LLC Company Confidential - Copyright 2011 2012
  9. 9. Support and Licensing Multiple Licensing Pricing Models – Examples:  ILF – one time fee  Subscription – 36 months  Usage Based – on # of printers  Custom Licensing – large opportunities Free Customer Evaluation  30 Day Trials Printing Support  Direct access to technician  5 x 12 hrs per day (standard)  7 x 24 available  Annual support renewals Plus Technologies LLC Company Confidential - Copyright 2011 2012
  10. 10. Plus Tech Contact Information Telephone  Toll free in North America: 877-899-7587  Local: 937-847-0614 Email  Contactus@plustechnologies.com Website  www.plustechnologies.com Plus Technologies LLC Company Confidential - Copyright 2011 2012

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