SlideShare a Scribd company logo
WORKFLOWS IN A POST-
LOTUS NOTES WORLD
WEBINAR
MEET THE
SPEAKER
{
Name : Peter Ward
Role : CTO & co-founder SoHo
Skills : SharePoint & Office 365
Hobbies : Yoga / Vegetarian Cooking
Fun Fact : Late technology-adopter
: @HelloPeterNYC
}
AGENDA & TAKEAWAYS
Lotus Notes
Considerations
1
10 Mega Tips for
Workflow
Migrations
2
Delineating Future
User Requirements
3
Sneak Preview of
Office 365 Workflow
and PowerApps
4
AgilePoint
5
OTHER AGENDA & TAKEAWAYS
How to migrate to a trusted platform, which is:
1. mobile friendly
2. Low code
4. Scalable
ABOUT SOHO
DRAGON
• New York City
based
• Microsoft Gold
Partner
• Office 365 focused
• Trusted AgilePoint
Service Partner
LOTUS NOTES
• Original release 1989
• Serious traction in the
90’s
• 42 Million seats in
1998
• IBM sold Lotus Notes
recently (Oct. 2017)
GREEK TRAGEDY
NO ONE
EVER GOT
FIRED FOR
BUYING IBM
EQUIPMENT
NOW WHAT? Migration time!
IMPORTANT
CONSIDERATIONS OF
LOTUS-NOTES
PLATFORM
MIGRATIONS
• What are we migrating?
 Email
 Pre-approved processes?
 Documents?
 A workflow engine
• Security model
 ACL… within this there are
roles
• Client
 Notes client / web / traveler
• Functionality
 Document link
WHY ARE WORKFLOW MIGRATIONS
DIFFICULT?
Permission
s
Integration
to 3rd Party
Apps
Is Notes
Being
Switched
Off?
Search
Amount
of Data
Business
Process
Changes
User Base
Screen
Sizes
10 MEGA TIPS FOR ANY
WORKFLOW MIGRATION
Questions/items
you have to think
1. WHAT IS
BEING
MIGRAT
ED?
• Workflow to a
new platform?
• Existing content
2. WHAT
ABOUT
OLD
APPROV
ALS?
Any documents in
those approvals?
3. HOW?
WHO?
WHEN?
• How does the
workflow start,
get approved,
and end?
• Who is starting
& approving?
• When does all
this happen?
4. WHAT IS
THE
FREQUEN
CY OF
THE
APPROVA
LS?
5. DURATI
ON OF
AN
APPRO
VAL
Lifecycle
6. REPORTIN
G
REQUIREM
ENTS
Lifecycle
7. EXCEPT
ION
ACTIVIT
Y
• Rejection
• Re-submits
• On Hold
• Special Approvals
8. WHO ARE
THE
ACTORS?
• Project
stakeholders?
• User base?
9. UP
STREAM &
DOWN
STREAM
ACTIVITY
10. GET A VISIO
TYPE
DIAGRAM
OF THE
PROCESS
MOBILE USERS
DON’T HAVE: “PARADOX OF
CHOICE”
POLL
SNEAK PREVIEW OF
O365
AGILEPOINT DEMO
5 REASONS TO PARTNER WITH
AGILEPOINT
In the true sense. Lot of support in the sales and implementation processes
Partnership
To install and use, so customers are happy and traction occurs quickly
Product is easy
Very good and partner technical training
Technical documentation
There’s often phase 2, 3,4’s
Because people generally
wants more of a good thing
Because of predictability on project outcomes the profitability of projects is nice
Predictability
FEW TAKEAWAYS
 Lotus Notes ACL
Tool
Report | Manage |
Analyze | Audit |
Export | Update All
ACLs on a Lotus
Domino Server |
ACL Dominator
Via: www.idcvia.com

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