Cataloging and Processing New Media Susan M. Sutch [email_address] An Infopeople Workshop Spring 2006
What We Will Cover <ul><li>MARC cataloging </li></ul><ul><li>Metadata tagging </li></ul><ul><li>Packaging for security and...
What is New Media? <ul><li>CD and DVD </li></ul><ul><li>Websites </li></ul><ul><li>Digital downloads </li></ul><ul><li>Ele...
MARC Cataloging New Media <ul><li>CD  </li></ul><ul><li>DVD </li></ul><ul><li>Electronic resources </li></ul><ul><li>Combi...
8 MARC Concise Formats CD / DVD Choices <ul><li>Book </li></ul><ul><li>Electronic resource </li></ul><ul><li>Serial </li><...
MARC Cataloging – Music CD <ul><li>Sound recording format </li></ul><ul><li>Chief source of information </li></ul><ul><li>...
MARC Cataloging - DVD <ul><li>Visual material format </li></ul><ul><li>Chief source of information </li></ul><ul><li>Accom...
Electronic Resources Definition <ul><li>Material encoded for manipulation by a computerized device.  This material may req...
Types of Electronic Resources <ul><li>Websites </li></ul><ul><li>Digital collections </li></ul><ul><li>Podcasts </li></ul>...
MARC Cataloging Electronic Resources <ul><li>Leader code </li></ul><ul><li>Chief source of information </li></ul><ul><li>E...
Integrating Resources <ul><li>Electronic  or print material that seamlessly updates, often within a calendar day.  Can be ...
Combine Print and Electronic Aspects in One MARC Record <ul><li>Additional tags </li></ul><ul><ul><li>006 </li></ul></ul><...
006 Fixed Tag <ul><li>Use when Leader/06 is other than m </li></ul><ul><li>Adds ability to search by both primary material...
006 Computer File Additions  <ul><li>006 tag has seventeen positions </li></ul><ul><li>To add computer file characteristic...
Metadata Tags  vs.  MARC Tags
Traditional Formats and Access Points <ul><li>Paper-based and microform-based information resources </li></ul><ul><ul><ul>...
Traditional Cataloging Functions and Access <ul><li>Acquire material into collection </li></ul><ul><li>Describe material u...
New Formats and Access Points <ul><li>Formats: </li></ul><ul><ul><li>web documents, online serials, digital images, digita...
What is metadata? <ul><li>A neutral term for cataloging without the excess baggage of the AACR2 or the MARC formats (Prisc...
Metadata Describes <ul><li>Single item </li></ul><ul><li>Collection </li></ul><ul><li>Component of collection </li></ul><u...
Metadata Can be Stored <ul><li>Within the digital object or code </li></ul><ul><ul><li>html code, headers of image files <...
Examples of Metadata <ul><li>Embedded in web page </li></ul><ul><ul><li>http://www.apple.com/ </li></ul></ul><ul><li>Embed...
Creating Metadata The creation of metadata is governed by a body of standards, best practices and schemas that, when appro...
Metadata Standards <ul><li>Metadata Encoding Transmission Standards (METS) </li></ul><ul><li>California Digital Library Di...
Metadata Best Practices Western States Dublin Core Metadata Best Practices CDWA (Categories for the Description of Works o...
Types of Metadata <ul><li>Structural </li></ul><ul><ul><li>how compound objects are put together </li></ul></ul><ul><li>Ad...
Descriptive Schemas (Rules) <ul><li>Dublin Core  </li></ul><ul><ul><li>web pages </li></ul></ul><ul><li>Visual Resources A...
Encoding (Representation) <ul><li>Hypertext Markup Language (HTML) </li></ul><ul><li>Resource Description Framework (RDF) ...
Why is  XML  so Important? <ul><li>Non-proprietary method of storing metadata </li></ul><ul><li>Being adopted by every maj...
MARC vs. XML <ul><li>MARC (librarian only) </li></ul><ul><ul><li>245 04  The Sot-Weed Factor </li></ul></ul><ul><ul><li>XM...
MARCXML – Library of Congress
Crosswalks <ul><li>Enable different schemas to communicate with each other </li></ul>
Crosswalks –  Mapping Different Schemas
New Media Packaging and  Security Issues and Concerns
New Media Packaging / Security <ul><li>Individual item </li></ul><ul><ul><li>Cases </li></ul></ul><ul><ul><li>Sealants </l...
Individual Item: Security and Protection <ul><li>CD/DVD Cases </li></ul><ul><li>Coatings </li></ul><ul><ul><li>Sealants </...
Group Items: Security and Protection <ul><li>Redbox </li></ul><ul><ul><li>http://www.redbox.com/ </li></ul></ul><ul><li>Se...
RFID Security <ul><li>•  System that can combine theft-detection and tracking of library materials </li></ul><ul><li>Radio...
Components of RFID system
RFID System Tags
RFID Self Checkout Station
RFID Security <ul><li>3 ft detection maximum </li></ul><ul><li>Same capture percentage  as tattle tape </li></ul><ul><li>N...
 
RFID <ul><li>•  Advantages/disadvantages of RFID </li></ul><ul><li>•  Privacy concerns </li></ul><ul><li>•  Cost/ROI </li>...
RFID Processing <ul><li>Advantages </li></ul><ul><ul><li>conversion is fast, can leave barcodes on </li></ul></ul><ul><ul>...
Privacy Concern Myths <ul><li>Patron info on RFID tag </li></ul><ul><li>Government screeners possible with radio devices <...
RFID Cost / ROI <ul><li>Systems expensive, can’t mix/match vendors </li></ul><ul><li>Tags $.50 to $1.50 each </li></ul><ul...
What We Covered Today <ul><li>New media definition and formats </li></ul><ul><li>MARC cataloging </li></ul><ul><li>Metadat...
Last Tag The  real  question is:  How do we together, as a community,  move our trusted circle closer to  information cons...
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  1. 1. Cataloging and Processing New Media Susan M. Sutch [email_address] An Infopeople Workshop Spring 2006
  2. 2. What We Will Cover <ul><li>MARC cataloging </li></ul><ul><li>Metadata tagging </li></ul><ul><li>Packaging for security and access </li></ul>
  3. 3. What is New Media? <ul><li>CD and DVD </li></ul><ul><li>Websites </li></ul><ul><li>Digital downloads </li></ul><ul><li>Electronic resources </li></ul><ul><li>Electronic communication made possible through the use of computer technology </li></ul>
  4. 4. MARC Cataloging New Media <ul><li>CD </li></ul><ul><li>DVD </li></ul><ul><li>Electronic resources </li></ul><ul><li>Combined print and electronic formats </li></ul>
  5. 5. 8 MARC Concise Formats CD / DVD Choices <ul><li>Book </li></ul><ul><li>Electronic resource </li></ul><ul><li>Serial </li></ul><ul><li>Mixed </li></ul><ul><li>Map </li></ul><ul><li>Visual material </li></ul><ul><li>Music </li></ul><ul><li>Sound recording </li></ul><ul><li>Computer file </li></ul><ul><li>Movies/multimedia </li></ul><ul><li>Book On CD/music </li></ul>
  6. 6. MARC Cataloging – Music CD <ul><li>Sound recording format </li></ul><ul><li>Chief source of information </li></ul><ul><li>Accompanying info </li></ul><ul><li>Notes </li></ul>
  7. 7. MARC Cataloging - DVD <ul><li>Visual material format </li></ul><ul><li>Chief source of information </li></ul><ul><li>Accompanying info </li></ul><ul><li>Notes </li></ul>
  8. 8. Electronic Resources Definition <ul><li>Material encoded for manipulation by a computerized device. This material may require use of a peripheral directly connected to a computer (CDROM drive) or a connection to a computer network (Internet). AACR2 </li></ul>
  9. 9. Types of Electronic Resources <ul><li>Websites </li></ul><ul><li>Digital collections </li></ul><ul><li>Podcasts </li></ul><ul><li>CDROM / DVD of computer data </li></ul>
  10. 10. MARC Cataloging Electronic Resources <ul><li>Leader code </li></ul><ul><li>Chief source of information </li></ul><ul><li>Extent </li></ul><ul><li>Notes </li></ul><ul><li>URL </li></ul>
  11. 11. Integrating Resources <ul><li>Electronic or print material that seamlessly updates, often within a calendar day. Can be unknown when the last update was. </li></ul><ul><li>Examples – (web) Yahoo! website </li></ul><ul><li>- (print) legal looseleaves </li></ul>
  12. 12. Combine Print and Electronic Aspects in One MARC Record <ul><li>Additional tags </li></ul><ul><ul><li>006 </li></ul></ul><ul><ul><li>856 </li></ul></ul><ul><li>Notes </li></ul>
  13. 13. 006 Fixed Tag <ul><li>Use when Leader/06 is other than m </li></ul><ul><li>Adds ability to search by both primary material type and electronic resource </li></ul><ul><li>Required in OCLC, optional MARC21 </li></ul>
  14. 14. 006 Computer File Additions <ul><li>006 tag has seventeen positions </li></ul><ul><li>To add computer file characteristics </li></ul><ul><ul><li>/00 m for computer file </li></ul></ul><ul><ul><li>/09 for type of computer file </li></ul></ul><ul><ul><li>Unused positions left blank </li></ul></ul><ul><li>006 m d </li></ul><ul><li>006 [m d ] OCLC </li></ul>
  15. 15. Metadata Tags vs. MARC Tags
  16. 16. Traditional Formats and Access Points <ul><li>Paper-based and microform-based information resources </li></ul><ul><ul><ul><li>Monographs, serials, photographs, etc. </li></ul></ul></ul><ul><li>Access provided through local library services </li></ul><ul><ul><li>Including ILL </li></ul></ul>
  17. 17. Traditional Cataloging Functions and Access <ul><li>Acquire material into collection </li></ul><ul><li>Describe material using MARC </li></ul><ul><li>Manage the collection </li></ul><ul><li>Provide access via OPAC / card catalog </li></ul>
  18. 18. New Formats and Access Points <ul><li>Formats: </li></ul><ul><ul><li>web documents, online serials, digital images, digital collections, websites, digital audio and video, born digital material, etc. </li></ul></ul><ul><li>Access provided via the web and email </li></ul>
  19. 19. What is metadata? <ul><li>A neutral term for cataloging without the excess baggage of the AACR2 or the MARC formats (Priscilla Caplan) </li></ul><ul><li>Data that facilitates the management, description, and preservation of a digital object or aggregation of digital objects (Judith Cobb) </li></ul>
  20. 20. Metadata Describes <ul><li>Single item </li></ul><ul><li>Collection </li></ul><ul><li>Component of collection </li></ul><ul><ul><li>Any Level of Aggregation </li></ul></ul>
  21. 21. Metadata Can be Stored <ul><li>Within the digital object or code </li></ul><ul><ul><li>html code, headers of image files </li></ul></ul><ul><li>Separately </li></ul><ul><ul><li>artifacts </li></ul></ul>
  22. 22. Examples of Metadata <ul><li>Embedded in web page </li></ul><ul><ul><li>http://www.apple.com/ </li></ul></ul><ul><li>Embedded in digital images </li></ul><ul><ul><li>http://www.loc.gov/catworkshop/readings/metadatabasics/examples/embeddedimage.htm </li></ul></ul>
  23. 23. Creating Metadata The creation of metadata is governed by a body of standards, best practices and schemas that, when appropriately applied, work together to facilitate the management, description, and preservation of digital objects.
  24. 24. Metadata Standards <ul><li>Metadata Encoding Transmission Standards (METS) </li></ul><ul><li>California Digital Library Digital Image Collection Metadata Standards </li></ul><ul><li>http://www.cdlib.org/about/publications/CDLObjectStd-2001.pdf </li></ul>
  25. 25. Metadata Best Practices Western States Dublin Core Metadata Best Practices CDWA (Categories for the Description of Works of Art), Getty http://www. getty . edu /research/institute/standards/ cdwa /3_cataloging_examples/index.html
  26. 26. Types of Metadata <ul><li>Structural </li></ul><ul><ul><li>how compound objects are put together </li></ul></ul><ul><li>Administrative </li></ul><ul><ul><li>how created, file type, access privileges </li></ul></ul><ul><li>Descriptive </li></ul><ul><ul><li>identification (title, author, abstract) </li></ul></ul>
  27. 27. Descriptive Schemas (Rules) <ul><li>Dublin Core </li></ul><ul><ul><li>web pages </li></ul></ul><ul><li>Visual Resources Association </li></ul><ul><ul><li>painting,sculpture </li></ul></ul><ul><li>Text Encoding Initiative </li></ul><ul><ul><li>printed novels, plays </li></ul></ul>
  28. 28. Encoding (Representation) <ul><li>Hypertext Markup Language (HTML) </li></ul><ul><li>Resource Description Framework (RDF) </li></ul><ul><li>Extensible Markup Language (XML) </li></ul>
  29. 29. Why is XML so Important? <ul><li>Non-proprietary method of storing metadata </li></ul><ul><li>Being adopted by every major software company that manipulates text data </li></ul><ul><li>Power to represent data independent of programming language, platform, or operating system. </li></ul>
  30. 30. MARC vs. XML <ul><li>MARC (librarian only) </li></ul><ul><ul><li>245 04 The Sot-Weed Factor </li></ul></ul><ul><ul><li>XML (information processing) </li></ul></ul><ul><ul><li><title><nonfile>The</nonfile>Sot-Weed factor</title> </li></ul></ul>
  31. 31. MARCXML – Library of Congress
  32. 32. Crosswalks <ul><li>Enable different schemas to communicate with each other </li></ul>
  33. 33. Crosswalks – Mapping Different Schemas
  34. 34. New Media Packaging and Security Issues and Concerns
  35. 35. New Media Packaging / Security <ul><li>Individual item </li></ul><ul><ul><li>Cases </li></ul></ul><ul><ul><li>Sealants </li></ul></ul><ul><ul><li>Downloads for burning </li></ul></ul><ul><li>Group packaging </li></ul><ul><ul><li>Redbox </li></ul></ul><ul><ul><li>IMM technology </li></ul></ul><ul><li>RFID </li></ul>
  36. 36. Individual Item: Security and Protection <ul><li>CD/DVD Cases </li></ul><ul><li>Coatings </li></ul><ul><ul><li>Sealants </li></ul></ul><ul><ul><li>Cleaning sprays </li></ul></ul><ul><li>Resurface machines </li></ul>
  37. 37. Group Items: Security and Protection <ul><li>Redbox </li></ul><ul><ul><li>http://www.redbox.com/ </li></ul></ul><ul><li>Self-checkout kiosks </li></ul><ul><ul><li>intelligent media management </li></ul></ul>
  38. 38. RFID Security <ul><li>• System that can combine theft-detection and tracking of library materials </li></ul><ul><li>Radio-frequency combined with microchip technology </li></ul><ul><li>Uses radio waves to identify individual items and to transfer data from a tag to a reader to a database. </li></ul>
  39. 39. Components of RFID system
  40. 40. RFID System Tags
  41. 41. RFID Self Checkout Station
  42. 42. RFID Security <ul><li>3 ft detection maximum </li></ul><ul><li>Same capture percentage as tattle tape </li></ul><ul><li>No detection near metal shelving </li></ul><ul><li>Can flag staff with specific item title </li></ul>
  43. 44. RFID <ul><li>• Advantages/disadvantages of RFID </li></ul><ul><li>• Privacy concerns </li></ul><ul><li>• Cost/ROI </li></ul>
  44. 45. RFID Processing <ul><li>Advantages </li></ul><ul><ul><li>conversion is fast, can leave barcodes on </li></ul></ul><ul><ul><li>individual CD/DVD can be tagged </li></ul></ul><ul><ul><li>can check out multiple items at once </li></ul></ul><ul><li>Disadvantages </li></ul><ul><ul><li>if power goes out, checkout is down </li></ul></ul><ul><ul><li>need booster on CD/DVD tag </li></ul></ul><ul><ul><li>possible conflict if tag aligned same way </li></ul></ul>
  45. 46. Privacy Concern Myths <ul><li>Patron info on RFID tag </li></ul><ul><li>Government screeners possible with radio devices </li></ul><ul><li>Radio waves are dangerous </li></ul>
  46. 47. RFID Cost / ROI <ul><li>Systems expensive, can’t mix/match vendors </li></ul><ul><li>Tags $.50 to $1.50 each </li></ul><ul><li>Too new for many ROI studies, estimate up to five years for return on investment </li></ul><ul><li>SFPL study on $ cost do to staff repetitive motion injuries - $265,000.00 </li></ul>
  47. 48. What We Covered Today <ul><li>New media definition and formats </li></ul><ul><li>MARC cataloging </li></ul><ul><li>Metadata vs. MARC </li></ul><ul><li>Packaging and security </li></ul>
  48. 49. Last Tag The real question is: How do we together, as a community, move our trusted circle closer to information consumers at the level of their need? OCLC

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