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<ul><li>Presented By: Peter Ward </li></ul><ul><li>June 12th, 2008  </li></ul>Collaboration User  Acceptance Workflow Desi...
<ul><li>Thank you for attending this web X </li></ul><ul><li>The conference call dial in will be put on  mute for the pres...
<ul><li>The true costs of paper- The paper chase Document automation- scanning documents </li></ul><ul><li>Life cycle reco...
The true costs of paper- The paper chase <ul><li>Lost productivity and competitiveness  </li></ul><ul><li>Time wasted sear...
<ul><li>Key Technologies </li></ul><ul><ul><li>SharePoint </li></ul></ul><ul><ul><li>Workflow </li></ul></ul><ul><ul><li>F...
<ul><li>Department   </li></ul><ul><li>Expense Claims </li></ul><ul><li>Vacation Request </li></ul><ul><li>Monthly Report ...
<ul><li>Doc centric workflow- Integration with Office, Outlook, GP </li></ul><ul><li>Part of the Windows workflow foundati...
<ul><li>Out of the box </li></ul><ul><li>Browser based </li></ul><ul><li>SharePoint Designer </li></ul><ul><li>Replacement...
<ul><li>Governance and regulation  </li></ul><ul><li>Features: </li></ul><ul><ul><li>Expiration  You can expire certain co...
<ul><li>SharePoint  </li></ul><ul><ul><li>InfoPath </li></ul></ul><ul><ul><li>Web based </li></ul></ul><ul><ul><li>Custom ...
<ul><li>Microsoft Rights Management Server </li></ul><ul><ul><li>Part of Windows Server 2003 </li></ul></ul><ul><ul><li>Wo...
<ul><li>SharePoint has a self service model which captures the ‘lose’ information within the enterprise. </li></ul><ul><li...
Peter Ward Business Collaboration Manager E:  [email_address] P:  212-502-3937 W:  www.InterDynAKA.com B:  www.wardpeter.com
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Paperless Office Upload

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Paperless Office Upload

  1. 1. <ul><li>Presented By: Peter Ward </li></ul><ul><li>June 12th, 2008 </li></ul>Collaboration User Acceptance Workflow Design Automation Processes Electronic Signature Timesheets Encryption
  2. 2. <ul><li>Thank you for attending this web X </li></ul><ul><li>The conference call dial in will be put on mute for the presentation </li></ul><ul><li>Q&A – We will have time at the end of the presentation for questions </li></ul><ul><li>A copy of the presentation is on my blog: www.wardpeter.com </li></ul>
  3. 3. <ul><li>The true costs of paper- The paper chase Document automation- scanning documents </li></ul><ul><li>Life cycle record management </li></ul><ul><li>Workflow, electronic signatures, protecting the document </li></ul><ul><li>On line forms </li></ul><ul><li>Time sheets </li></ul><ul><li>Document Encryption- Rights Information Management </li></ul><ul><li>Session Review </li></ul>
  4. 4. The true costs of paper- The paper chase <ul><li>Lost productivity and competitiveness </li></ul><ul><li>Time wasted searching for relevant content , data and people </li></ul><ul><li>Number of sources exploding- fax, other co workers </li></ul><ul><li>Privacy concerns with print outs on printer, desk </li></ul><ul><li>Impacts non busy time- expense forms, on boarding processes. </li></ul><ul><li>Slow responsiveness to business and user needs </li></ul><ul><li>Retrieved information accumulates on people’s desks </li></ul><ul><li>Disjoined information on different people’s desks </li></ul><ul><li>Out-of-date information </li></ul><ul><li>Information and knowledge is kept in silos </li></ul><ul><li>Inefficiencies and lost productivity caused by asynchronous and out-of-context communication </li></ul><ul><li>In short unproductive and there must be a better way of doing things </li></ul>
  5. 5. <ul><li>Key Technologies </li></ul><ul><ul><li>SharePoint </li></ul></ul><ul><ul><li>Workflow </li></ul></ul><ul><ul><li>Fax </li></ul></ul><ul><ul><li>Scanning </li></ul></ul><ul><li>Functions </li></ul><ul><ul><li>Order processing </li></ul></ul><ul><ul><li>Expense forms </li></ul></ul>
  6. 6. <ul><li>Department </li></ul><ul><li>Expense Claims </li></ul><ul><li>Vacation Request </li></ul><ul><li>Monthly Report </li></ul><ul><li>News Release </li></ul><ul><li>Hiring Request (Web) </li></ul><ul><li>Interview Process </li></ul><ul><li>Hiring/Intake Process </li></ul><ul><li>“ On-Exit” Process </li></ul><ul><li>Helpdesk Process </li></ul><ul><li>Financial Planning </li></ul><ul><li>Proposal/Sales Process </li></ul><ul><li>Contract Approval </li></ul><ul><li>Localization / Globalization </li></ul><ul><li>Corporate </li></ul><ul><li>Content Management/Approval </li></ul><ul><li>Order Fulfillment </li></ul><ul><li>Inventory Management </li></ul><ul><li>Logistics </li></ul><ul><li>Wills / Estates / Incorporations </li></ul><ul><li>Quotation & Contract Costing </li></ul><ul><li>Exploration & Appraisal </li></ul><ul><li>Check Request Approval </li></ul><ul><li>Real Estate Buy/Sell </li></ul><ul><li>Collections </li></ul><ul><li>Internal Audit </li></ul><ul><li>Purchase Orders </li></ul><ul><li>Pharmaceutical Trial </li></ul><ul><li>Enterprise </li></ul><ul><li>Quality Management </li></ul><ul><li>Resource Planning </li></ul><ul><li>Procurement & subcontracts </li></ul><ul><li>Initial Public Offering </li></ul><ul><li>Enrollment & Administration </li></ul><ul><li>ISO 9000/9001 Control </li></ul><ul><li>Safety & Regulation Control </li></ul><ul><li>Cataloging & Distribution </li></ul><ul><li>Product Engineering </li></ul><ul><li>Claims Processing </li></ul><ul><li>Facilities Management </li></ul><ul><li>Bill Consolidation & Control </li></ul><ul><li>Succession Planning </li></ul><ul><li>Inter - Enterprise </li></ul><ul><li>Press Release </li></ul><ul><li>Drug Discovery </li></ul><ul><li>Treasury / Cash Management </li></ul><ul><li>Supply Chain Management </li></ul><ul><li>Customer Acquisition </li></ul><ul><li>Mergers and Acquisition </li></ul><ul><li>Trade Show Process </li></ul><ul><li>Airline Operation Maintenance </li></ul><ul><li>Contract Risk Mitigation </li></ul><ul><li>Harmonized Tariff Scheduling </li></ul><ul><li>Federal Audit Control </li></ul><ul><li>Cataloging & Distribution </li></ul><ul><li>Advertising Collection & Control </li></ul>
  7. 7. <ul><li>Doc centric workflow- Integration with Office, Outlook, GP </li></ul><ul><li>Part of the Windows workflow foundation </li></ul>Ideal Not Idea SharePoint Line of Business System Integration Complex Human Workflow Bus Activity Monitoring Collaborative Document Workflow Business 2 Business Dynamically Changing Workflow
  8. 8. <ul><li>Out of the box </li></ul><ul><li>Browser based </li></ul><ul><li>SharePoint Designer </li></ul><ul><li>Replacement to FrontPage </li></ul><ul><li>Can handle more complex workflows </li></ul><ul><li>3 rd Party products </li></ul><ul><li>K2 </li></ul><ul><li>Little custom code </li></ul><ul><li>Rapid deployment </li></ul>
  9. 9. <ul><li>Governance and regulation </li></ul><ul><li>Features: </li></ul><ul><ul><li>Expiration  You can expire certain content on a particular date. </li></ul></ul><ul><ul><li>Auditing      Log events performed on documents. </li></ul></ul><ul><ul><li>Labeling     Associate a label of information with a type of document. </li></ul></ul><ul><ul><li>Barcode    Track physical copies of documents by inserting a unique barcode value into the document. </li></ul></ul>
  10. 10. <ul><li>SharePoint </li></ul><ul><ul><li>InfoPath </li></ul></ul><ul><ul><li>Web based </li></ul></ul><ul><ul><li>Custom </li></ul></ul><ul><li>Examples: </li></ul><ul><ul><li>Time sheets </li></ul></ul><ul><ul><li>Business cards </li></ul></ul><ul><ul><li>On boarding </li></ul></ul>
  11. 11. <ul><li>Microsoft Rights Management Server </li></ul><ul><ul><li>Part of Windows Server 2003 </li></ul></ul><ul><ul><li>Works with Active Directory </li></ul></ul><ul><ul><li>Encrypts documents </li></ul></ul><ul><li>Why encrypt documents? </li></ul><ul><li>U.S. companies lost $133 billion as a result of proprietary information theft in 2005, up from $59 billion in 2002. CSI/FBI 2005 Computer Crime and Security Survey </li></ul><ul><li>None of the legacy security technologies solves the specific problem posed by unstructured data. CIO/Insight </li></ul><ul><li>Enterprise rights management will become the default approach used by organizations to managing access control policies and security for data at rest and in transit. Gartner Group </li></ul>
  12. 12. <ul><li>SharePoint has a self service model which captures the ‘lose’ information within the enterprise. </li></ul><ul><li>Ask yourself ‘Where do you see the productivity gains, with the paperless office ?’ </li></ul><ul><ul><li>More time on the phone with clients </li></ul></ul><ul><ul><li>More billable work? </li></ul></ul><ul><ul><li>Less busy activity </li></ul></ul><ul><li>This is a major win to take your organization to the next level. </li></ul>
  13. 13. Peter Ward Business Collaboration Manager E: [email_address] P: 212-502-3937 W: www.InterDynAKA.com B: www.wardpeter.com

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