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Tips for online services & spiritual sharing sessions

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It’s time for episode three of our new interactive live show helping churches communicate in the era of COVID. Today we are discussing tips for hosting online services & Spiritual Sharing Sessions using Zoom video conferencing. Following up on our last two productive meetings (which are available to watch on-demand) today we will review how to use break out sessions to make your online services more intimate.



In our past episodes, we have discussed the need to go beyond live streaming and explained why two way communications are so necessary for keeping congregations together during a time when communities are 100% distributed. We have also discussed a return for in-person church attendance and what that will mean when many of the congregation will have to stay at home.



We are going to recap all of this information, and provide ample time for Q&A. But most importantly, we will be hosting a live Zoom session where you can join intimate break out sessions with other worship leaders in groups of 4. This will be a process we call Virtual World Cafe, and it’s something you need to learn about as we push forward into this brave new world of online communications.

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Tips for online services & spiritual sharing sessions

  1. 1. Tips for Online Services & Spiritual Sharing Sessions
  2. 2. New show format Mondays at 2PM EST 11AM PST 1. Past Show(s) Recap 2. Weekly presentation 3. Group Sharing 4. Q&A Session 5. Breakout Collaboration a. Small Group Sharing
  3. 3. Get our Graphics @ StreamGeeks.us/Church
  4. 4. Get the PowerPoint StreamGeeks.us/Church
  5. 5. Get the invite Just message us in Zoom and you will get the calendar invite
  6. 6. Free book you can email to anyone in the worship community. NEW UPDATE IS OUT! Sharing education helps everyone get on the same page… speak the same language… and identify key areas of worship streaming… Get the book free - PTZOptics.com/book
  7. 7. Past Show Recap Church Communications in the Era of COVID-19 ● Zoom Meeting vs Webinar ● Having a Worship Leader Zoom Moderator ● Hosting a secure Zoom Meeting ● Hosting Spiritual Sharing Sessions ● Connecting your Audio System to your Zoom Meeting ● Using Zoom and OBS (live streaming) Beyond Live Streaming: 2-way communications ● Accommodating remote participants with Zoom ● Allowing for participation and interactivity from remote guests ● Connecting Zoom to Church Audio System ● Engaging your online audiences ● Better connecting your pastor with Zoom
  8. 8. Today’s Agenda Tips for using Zoom at Church ● Download Guides for Everything from past shows streamgeeks.us/church. ○ This includes the presentations, graphics and updated book. ● A fresh look at live streaming and online communications as a means for better online collaboration ● What’s it all about? Let’s step back. ● How can your pastor be a better presenter. ● Understanding the steps toward
  9. 9. Ask Qs And Join our Zoom Sharing Sessions!
  10. 10. Join our Churches That Live Stream Facebook Group! And share your experiences
  11. 11. First let’s recap
  12. 12. The New Normal? In this era of COVID, we’ve been spending a lot of time discussion how to stream meetings/services to remote participants. When social distancing restrictions are lifted we’re likely to have both local (in-room) participants as well as remote participants. If all we’re doing is broadcasting (1-way), this is no problem. ● But what if you want interactivity? ● How do you include remote participants in an interactive large class, workshop or church service?
  13. 13. What have we found? Many have discovered during COVID that our community is much larger and more far-flung than we ever knew, so we feel the need to keep everyone included even when most of us can meet face-to-face. But how to do this? It introduces a number of issues that are more complex than having a 100% distributed church service.
  14. 14. dentify your tech-savvy worship leaders and communication champions. Make them hosts and/or co- hosts of your meetings.
  15. 15. Simple Setup Zoom Camera Controls 1. Right click the video with the PTZOptics USB camera. 2. Request PTZ camera controls 3. This must be approved 4. This feature needs to be enabled in the Zoom Dashboard. USB 3.0Audio Output
  16. 16. Simple Worship Streaming Solution
  17. 17. Remotely control PTZOptics USB cameras with Zoom. Give your Worship Team control of the camera even if they are at home!
  18. 18. Mic sources (voice, instruments) Recorded sources (CD, MP3) Mixer Amplifier Speakers Digital Recorder . . . PTZOptics USB Camera Laptop / Zoom Mixed audio to camera’s audio-in port USB carrying audio & video ethernet Laptop/Zoom sees PTZOptics camera as a USB webcam. Audio and video are in sync since mixed audio is routed through camera. Base configuration – Audio 🡺 USB Camera 🡺 Laptop 🡺 Zoom
  19. 19. Mic sources (voice, instruments) Recorded sources (CD, MP3) Mixer Amplifier Speakers Digital Recorder . . . PTZOptics USB Camera Laptop / Zoom / OBS Mixed audio to camera’s audio-in port USB carrying audio & video ethernetGigabit switch This introduces an ethernet (IP) connection between camera and laptop, through a switch, in addition to the USB connection. Benefits: • Laptop can control camera with PTZOptics controller over IP connection • Laptop (with OBS) can capture synchronized IP audio and video for high quality recording independent of Zoom broadcasting. (Note: Zoom and OBS can’t access the USB video stream concurrently, hence the value of parallel USB and IP streams) • So…Zoom uses USB; OBS and camera controller use IP. ethernet ethernet Add ethernet for recording and camera control
  20. 20. Mixed audio to camera audio-in port Mic sources (voice, instruments) Recorded sources (CD, MP3) Mixer Amplifier Speakers Digital Recorder . . . PTZOptics USB Camera Laptop / Zoom USB carrying audio & video ethernet Back to the simple diagram, but now we have Zoom audio from remote participants coming into the mixing board for amplification into the room (heavy red line). Potential for a feedback loop (thin red line). Our solution is … on the mixer, do NOT mix the laptop-in channel into the mix bus that’s feeding the audio-out to the camera. Thus, the audio signal going to the camera (and back out to Zoom) does not include the audio coming in from Zoom. Add remote participant interaction and amplification into the in-room audio
  21. 21. Mic sources (voice, instruments) Recorded sources (CD, MP3) Amplifier Speaker s Digital Recorder . . . PTZOptics USB Camera Laptop / Zoom audio source All audio sources come into bus 1. All audio sources except laptop also come into bus 2. Bus 1 mix out goes to amps/speakers and recorder. Bus 2 mix out goes to PTZOptics camera, and onward to laptop & zoom. Feedback loop (laptop-out to laptop-in eliminated.) mixer bus 1 bus 2 Laptop / Zoom Mixing bus detail
  22. 22. That’s our recap
  23. 23. Small Break Out Sessions (Spiritual Sharing)
  24. 24. What is a breakout session?
  25. 25. Breakout Rooms must be enabled to appear
  26. 26. This screen will come up as you switch between rooms
  27. 27. Zoom Breakout Rooms Open Breakout Rooms
  28. 28. Zoom Breakout Rooms
  29. 29. Zoom Breakout Rooms
  30. 30. Zoom Breakout Rooms
  31. 31. Zoom Breakout Rooms
  32. 32. Number of breakout rooms Maximum number of participants in the main meeting* Number of Participants inside each breakout room 20 breakout rooms Up to 500 participants 25 30 breakout rooms Up to 400 participants 13 50 breakout rooms Up to 200 participants 4
  33. 33. VALUE EXPERIENCE DIAGRAM Breakout Rooms
  34. 34. DESIGNING YOUR EXPERIENCE
  35. 35. World Cafe 15 Minute Creative Breakouts ● Four-person breakout meetings ● Host stays attendees rotate through four rounds
  36. 36. Open Space Collaboration Rooms ● Move between 10 unique topics in unique Zoom rooms
  37. 37. Chris Bailey Owner, Sound Solutions
  38. 38. Picture SharingSend us pictures to share with the group!
  39. 39. The Church of Conscious Harmony - Austin Texas
  40. 40. The Church of Conscious Harmony - Austin Texas
  41. 41. The Church of Conscious Harmony - Austin Texas
  42. 42. Hughson Missionary Baptist Church Ceres, Ca 1898 church building
  43. 43. Hughson Missionary Baptist Church Ceres, Ca
  44. 44. Hughson Missionary Baptist Church Ceres, Ca
  45. 45. Hughson Missionary Baptist Church Ceres, Ca
  46. 46. Technical Implementation Tips
  47. 47. Preaching on Camera Elements of communications with zero feedback. Becoming comfortable on camera.
  48. 48. Public Broadcasts: Private Meetings: Best Outreach Most Collaboration
  49. 49. PUBLIC PRIVATE Public Worship Service Private Congregation Meeting Sunday School Teaching Small Breakout Sessions One on One Meeting
  50. 50. PUBLIC PRIVATE
  51. 51. Live Stream Video Conference Breakout Sessions On Your Website Facebook Group Online Forum Group
  52. 52. Pastor will need in-ear audio if they want to interact with participants Options: 1. Bluetooth headset 2. Wireless in-ear microphone system 3. Could be totally separate or the same as streaming system
  53. 53. Bring Audio from Zoom Meeting into Sanctuary
  54. 54. Working with Audio
  55. 55. Simulated Live Streams… Broadcasting a recording made earlier in the week
  56. 56. Optical Zoom vs Digital Zoom 1. 12X (20-30’ away) 2. 20X (30-50’ away) 3. 30X (50-75’ away)
  57. 57. Optical Zoom vs Digital Zoom 1. 12X (20-30’ away) 2. 20X (30-50’ away) 3. 30X (50-75’ away)
  58. 58. What does a 30X look like from 75’ away 1. 12X (20-30’ away) 2. 20X (30-50’ away) 3. 30X (50-75’ away)
  59. 59. Let’s upgrade this technology setup. Everybody starts somewhere
  60. 60. Controlling your camera in OBS
  61. 61. New iOS & Android Apps Now controls up to 8 cameras All over WiFi New Zoom/Focus Touch Controls Android coming very soon!
  62. 62. Available For These Platforms PC, Mac & OBS PTZOptics | 152 Robbins Rd | Downingtown, PA | 19335 USA | PTZOptics.com
  63. 63. Video Preview RTSP Video Preview Options PTZOptics | 152 Robbins Rd | Downingtown, PA | 19335 USA | PTZOptics.com The Preview Option provides an easy way to view your cameras. By default the cameras will be previewed in Stream 2 which is (SD). Click Stream 1 for (HD). You can click the Snap button to snap preview to the controls or un-snap to scale window into Full Screen.
  64. 64. View Menu (Access Dock Settings) Medium Sized PTZ Control Dock Small Sized PTZ Control Dock Dockable OBS Control Modules
  65. 65. Example Custom Webpanels PTZ Controllers Small Controller Medium Controller (6 Preset Icons) Medium Controller (9 Preset Icons) Large Controller
  66. 66. Staying Connected with a Virtual Zoom Party
  67. 67. Video Production Software:Video Conference Software: CAPTURE Capture Remote Guests for Live Production:
  68. 68. Zoom Camera Controls Zoom Camera Controls 1. Right click the video with the PTZOptics USB camera. 2. Request PTZ camera controls 3. This must be approved 4. This feature needs to be enabled in the Zoom Dashboard. USB 3.0 Internet
  69. 69. Your Pastor Front and Center
  70. 70. Video Production Software: PRODUCE Video Conference Software: Create Captivating Productions for Online Meetings Virtual Webcam Input Breakout Sessions
  71. 71. 2020 Worship Summit Live 2.0 Setup Live Stream Zoom Video Call w/ Moderator On-Demand Access / Share & Collaborate PASSWORD PROTECTED
  72. 72. Protect your Zoom Meetings 1. Optional: Set Meeting Password and email it to everyone in your congregation 2. Optional: Set up Waiting Room. Must have a Worship Leader managing families entering your meeting Ideally do both.
  73. 73. Live Audience Interaction
  74. 74. Manage Social Media Comments
  75. 75. Live Audience Interaction Sunday School Live Trivia with your audience. Services to check out Crowdpurr and Kahoot.
  76. 76. Zoom Dashboard Enable
  77. 77. The Basics of IP Networking
  78. 78. Network Layout High Level Router USG / Firewall 24 Port PoE Switch 802.11AC Wireless Access Points
  79. 79. IP Address Table IP Address Device 192.168.1.0 This is the network number that identifies the network as a whole 192.168.1.1 This is assigned to the router 192.168.1.2-254 These addresses may be assigned to devices on your network 192.168.1.255 This is the broadcast address. Anything sent to this address is automatically broadcast to IP addresses 1-254
  80. 80. Local Area Network 4th Computer - Sends video output to public television station 2nd Computer - Computer powering weatherman slides via powerpoint 1st Computer - Main production PC 3rd Computer - Graphics and Titles Computer
  81. 81. IP Address Device 192.168.1.0 Network Address 192.168.1.1 Router supplied by your Internet Service Provider 192.168.1.2-59 Used for office devices like office computers, printers, access points, and other IP connected devices 192.168.1.60 PTZOptics 20X - Main Camera in back of Church 192.168.1.61 PTZOptics 12X - Front Camera on Choir Area 192.168.1.62 PTZOptics 12X - Side Camera to on Stage 192.168.1.63 PTZOptics 30X - 2nd Camera in back of Church for Close Up Views 192.168.1.64 PTZOptics ZCam - Static Camera used for Drum Cage 192.168.1.65 PTZOptics ZCam - Static Camera used for Backstage 192.168.1.66 PTZOptics IP Joystick Controller 192.168.1.70 Main Live Streaming Computer 192.168.1.71 Pastor's on-Stage Laptop 192.168.1.72 Computer Powering 2 Displays in Lobby using NDI Studio Monitor 192.168.1.73 Computer Powering 2 Displays in Nursery using NDI Studio Monitor 192.168.1.74 Computer Powering 2 Displays on Stage for Confidence Monitoring 192.168.1.119* iPad using NDI Camera App (Wireless Camera) 192.168.1.123* Smartphone used for iOS camera control app *Assigned with DHCP Create an IP Table
  82. 82. Remote Camera Operators over LAN Main Broadcast PC A PTZOptics NDI Camera Remote Computer for Preview Monitor
  83. 83. Remote Camera Operator over WAN Remote Control software A PTZOptics NDI Camera with an Outside or Inside IP Address Inside or outside of your network WAN (Public Internet) VPN (Virtual Private Network)
  84. 84. Live Streaming Software/Hardware Solutions Overview Easy to use FeatureRichness NewTek TriCaster Wirecast OBS xSplit Zoom Ecamm vMix
  85. 85. CAMERA CONTROLCamera Integrations Make Live Easy for Volunteers 103
  86. 86. Simple Ecamm Setup room configuration | video recording room Live Streaming & Recording Includes: (1) User Supplied Computer (1) Existing Sound System (1) PTZOptics 20X-USB (1) Behringer U202 (1) XLR Cables (1) Free OBS Streaming Software PTZOptics | 152 Robbins Rd | Downingtown, PA | 19335 USA | PTZOptics.com USB 3.0 USB 2.0 Mac w/ Free OBS Streaming Software XLR Existing Audio Mixer connected to USB audio interface
  87. 87. Church Set up room configuration | outdoor installation Multi-Camera Live Streaming System 1. (3) PTZOptics 20X-SDI - Optional IP Network Control for remote management - Optional joystick controller - Optional Wall/Ceiling Mounts 2. Outdoor Camera Enclosures 3. Existing Sound Board Output 4. IP Joystick or RS-232 PTZOptics | 152 Robbins Rd | Downingtown, PA | 19335 USA | PTZOptics.com Streaming Service HD-SDI Power over Ethernet Switch CAT5 IP Joystick
  88. 88. NDI Set up room configuration | outdoor installation Multi-Camera Live Streaming System 1. (3) PTZOptics 20X-NDI - Optional IP Network Control for remote management - Optional joystick controller - Optional Wall/Ceiling Mounts 2. Outdoor Camera Enclosures 3. Existing Sound Board Output 4. IP Joystick or RS-232 PTZOptics | 152 Robbins Rd | Downingtown, PA | 19335 USA | PTZOptics.com Streaming Service Network CAT5 IP Joystick
  89. 89. Tips: 1. Mute Zoom Audio Input Until Necessary 2. Have Zoom moderator mute all participants until necessary 3. Test to see if you need to mute live microphones to avoid a feedback loop.
  90. 90. What is an audio feedback loop? Amplifier Digital Audio Mixer (Cause of Feedback Loop ) MUTE!
  91. 91. Thank You!

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