Getting started with Alfresco in the cloud


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Getting started with Alfresco in the cloud

  1. 1. Alfresco in the cloud:Getting StartedPaul Hampton, Director of Product MarketingJune 2012
  2. 2. What is Alfresco?Alfresco is the cloud connected content platformthat allows you to work anywhere, on any device,with the apps of your choice.1 business critical content platform in the cloud, on-premise or both tablet & mobile workplace in the cloud, on-premise or both open standard API for content apps in the cloud, on-premise or both in the cloud on-premise or both multi-tenant SaaS full ECM platform enterprise cloud sync
  3. 3. Alfresco success …the largest open source content management2,300 enterprises company in the world.customers in 75 countries6.6 million users70% of which are paid3.3 billion filesbeing managed globallyactive communitythousands of developers, 300+ partners revenue by quarter since founding
  4. 4. Alfresco is now the largest open sourcecontent management company in the world. •  10 month average payback period •  $1.3 million in IT & training cost savings •  53% ROI in three years •  Flexibility and Open Standards praised
  6. 6. Overview•  Alfresco 4 hosted in the cloud•  Software as a Service (SaaS) solution –  Hosted on AWS•  Three different options –  Free Network –  Alfresco Team Network –  Alfresco Enterprise Network•  New features being added all the time
  7. 7. Alfresco ECM•  Collaboration sites •  Tagging•  Drag and drop upload •  Search•  Access control •  Social features•  Version control –  Sharing, like, favorite•  Workflow All the features you•  Commenting would expect in a•  Preview enterprise class•  Document properties ECM! Just running in the cloud
  8. 8. Getting Started1.  Create an account2.  Create a site & upload content3.  Share –  Invite colleagues –  Invite partners, customers or prospects –  Public share4.  Some advanced features
  9. 9. 1)  Create an account Sign up for free
  10. 10. 2) Create a Site & Upload Content•  Sites are used to store content –  Group by project•  Can have as many sites as you need –  Can identify favorites•  Users have a home site•  Drag n’ Drop
  11. 11. Site Types Public Site •  Visible and searchable to all Network Users and any External Users explicitly invited to the Site •  Network Users can search content in Site without joining •  Network Users can join by themselves to receive Activity Updates for Site Moderated Site •  Visible and searchable to all Network Users and any External Users explicitly invited to the Site •  Network Users can request to join the Site. Site Managers must approve to give access •  Until a user is added to the Site, the content is private to everyone outside the Site Private Site •  Site is hidden until Site Manager(s) explicitly invite users to the Site •  Once users are added, they can view and search content in Site
  12. 12. 3) Share The power of Alfresco in the cloud is collaborating and securely sharing with others•  Work on projects with colleagues•  Collaborate with prospects, customers, partners – Anybody you need to get work done•  Share with the public
  13. 13. Inviting Users to Your Network•  Create a site•  Invite users –  From your network –  By email address•  Can be both business and public email•  Receive email invitation•  Can only see files in this site
  14. 14. Network User Types Network Administrator (Upgraded Networks Only) •  Access to Account Settings •  Can manage branding, users and other Network settings Network User •  Can create Sites, be Site Manager, and see/join Public & Moderated Sites •  Can see other Network Users, view full profile and follow other Network Users •  Has access to paid features for Network (i.e. WebDAV) External User •  Invited in to specific sites in Network. Only has access to those •  Cannot see any other Network Users or Sites they haven’t been given access to •  Can be removed from all Site and Network in one click
  15. 15. Company Network partner.comNetwork Users Network Sites
  16. 16. Site Roles Site Manager •  Only Network Users can be Site Managers •  Can manage Site settings, dashboard layout, and invite/remove/ change role of Site Members •  Can always see all content in a Site Site Collaborator •  Can create and edit any content they have permissions on, including other user’s uploaded content Site Contributor •  Can add new content, and edit their own content, but can’t edit another user’s uploaded content Site Consumer •  Only has read-only access to Site Content
  17. 17. Quick Share•  Create a public link•  Share via email, Facebook, Twitter, Google+… copy and paste for others
  18. 18. 4) Advanced Features•  Sort views •  Tag Content•  Search •  Social features•  Document –  Comment, Like, Favorites properties –  Status updates•  Version control•  Workflow •  Admin features –  User admin –  Brand network
  19. 19. …And It Works With Alfresco Mobile•  Find content –  Browse sites and folders –  Search•  View content –  View file information•  Download to device –  Open in app•  Favorites•  Send content to others•  Comment•  Save back
  20. 20. It’s fast & free to join Sign Up Now 2 minutes 1. Sign-up for a free 10GB Alfresco in the cloud network at, and start collaborating 2. Download the free Alfresco mobile apps in iTunes and start using it
  21. 21. QUESTIONS? What to do next… Sign up for free – Download the mobile app – Watch the videos –