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Project managment


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Project Description:

You know that the first step in this project was to obtain approval from the board, but first the proposal would have to be finalized including a budget and risk management concerns. Once the board approved the proposal, selecting a component supplier and ordering the drilling equipment could commence. Hiring a certified drilling supervisor and recruitment of the volunteer team could also be initiated upon board approval. Once a component supplier is selected, the well components could be ordered which will then be packaged along with the drilling equipment to be jointly transported to Africa. After the shipment arrives in Africa, another non-profit organization will coordinate the assembly of the well components and test the drilling equipment to ensure everything is ready to go. After this, the partnering organization would also coordinate transporting the assembled well components to the planned well sites. After the volunteer team’s recruitment is complete, the certified drilling supervisor would train the volunteers just prior to travelling together to Africa. Only after the volunteers have arrived and the assembled components have been transported to the planned well sites could the drilling of 100 water wells commence. Rather than shipping the drilling equipment back to Canada, the organization plans to transfer the equipment to a local non-profit organization after the 100 wells have been drilled. Only after all the above activities were completed could the volunteer team travel back and the project audit report be started. In addition to charitable organization financial reporting requirements, the organization plans to document the lessons learned from the project into a formal project audit report as they are interested in conducting similar projects in the future.

In preparation for the upcoming board meeting, you have researched the required activities and determined an estimated cost for each activity along with the activity’s estimated completion time. The list also includes estimated crash costs and crash times, in the event it would be necessary to accelerate a specific activity.

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Project managment

  1. 1. Task #1 Understanding the project benefitsHow can having access to safe drinking water enable personal and economic development for thepeople of Africa?Having access to safe drinking water gives communities and individuals the opportunity for bothpersonal and economic development. In particular African woman are at a disadvantage because of thescarcity of clean drinking water. In a lot of African cultures woman are the collectors and managers ofwater. This leaves woman only worrying about finding and carrying water when they could be workingor in school. Giving these woman access to clean and easily available water allows them to contributemore time to employment, school and personal endeavors.African people in poverty are directly correlated to the access of sanitary drinking water. Without directaccessibility to clean drinking water, getting out of poverty is nearly impossible. The direct effects of thelack of access include education, employment, health, agriculture and industrial development. With ourdevelopment of one hundred water wells, we can directly effect the economic and personaldevelopment for people in Africa.Approximately how many people worldwide do not have access to safe drinking water?There are over eight hundred million people in the world who do not have the proper access to safedrinking water. That means more than one in eight people on the planet are drinking unsanitary waterthat makes them ill. According to “The Water Project”, a non-profit organization that helps reliefcommunities of unsafe drinking water, one out of five deaths of children under the age of five arerelated to poor water and sanitation. On top of that, “The Water Project” states, nearly eighty percentof illness in developing countries is related to deprived water and sanitary conditions. www.thewaterproject.org
  2. 2. Task #3 Work Breakdown Structure1.0 Safe Drinking Water Initiative 1.0 Develop a plan 1.0.1 Budget the project 1.0.2 Finalize the proposal 1.0.3 Board approval 1.1 Recruit a Team 1.1.1 Recruit volunteer team 1.1.2 Hire certified supervisor Post job posting Analyze resumes, cover letters and applications Select interviewees Conduct interviews Select candidates Train volunteers chosen Provide orientation Provide training seminar Conduct a safety exam 1.2 Select component supplier 1.2.1 Order drilling equipment 1.2.2 Order well components Align delivery date with travel date 1.4 Transport equipment and components 1.4.1 Package drilling and well components 1.4.2 Contact your partner organization 1.5 Choose a partner non-profit organization 1.5.1 Assemble components 1.5.2 Test equipment 1.5.3 Transport components to sites 1.6 Travel to Africa 1.6.1 Plan accommodations 1.6.2 Book flights 1.7 Drill 100 wells 1.7.1 Prepare the area 1.7.2 Communicate with locals 1.8 Travel back to Canada 1.8.1 Contact an accounting firm Audit report 1.8.2 Create a final report Analyze project results
  3. 3. Task #5 Path IdentificationPath 1,2,4,7,9,10,11,12,13,14: 44 weeks *Critical path*Path 1,2,5,9,10,11,12,13,14: 40 weeksPath 1,2,3,8,12,13,14: 21 weeksPath 1,2,6,8,12,13,14: 32 weeksTask #6 Project Duration & CostProject duration is 44 weeks, and the cost of the project is $252,000.Task #7 Project CrashingActivity # of Total Path Path 2 Path 3 Path 4to crash weeks crash 1,2,4,7,9,10, 1,2,5,9,10,11 1,2,3,8,12 1,2,6,8,12 to cost 11,12,13,14 ,12,13,14 ,13,14 ,13,14 crash (44w) (40w) (21w) (32w) by1 1 2000 43 39 20 311 1 2000 42 38 19 3014 1 4000 41 37 18 297 1 5000 40 37 18 297 1 5000 39 37 18 297 1 5000 38 37 18 297 1 5000 37 37 18 292 1 6000 36 36 17 287 1 5000 35 36 17 289 1 8000 34 35 17 289 1 8000 33 34 17 285 1 9000 33 33 17 284 1 7000 32 33 17 285 1 9000 32 32 17 2812 1 15000 31 31 16 279 1 20000 30 30 16 279 1 20000 29 29 16 27 135 000
  4. 4. Task #9 Complete Project by August 29th, 2013For the project to be finished by August 29th, 2013, the project will have to be crashed byfourteen weeks. The fourteen weeks of crashing will cost an additional $135,000, making thetotal project cost $387,000. The project can be completed by August 29 th, 2013 for the board touse for their fall donation campaign.Task #10 Activity DelayDue to the effects of the complications with selecting a component supplier, the project duration wasextended from 44 weeks to 46 weeks. In order to complete the project in the original time frame of 44weeks, an activity must be crashed to reduce the total amount of weeks for project completion. Tominimize the cost of reducing the amount of time for project completion, it is important to crash anactivity with a low cost of crashing. For this situation, Activity 1 (Finalizing Proposal) was chosen.Activity 1 was chosen as the activity to crash because it was the least expensive to crash for two weeks,which is the number of weeks needed to reduce the project completion time to 44 weeks. The totalcost of crashing Activity 1 for 2 weeks is $4,000.Task #11 Project TriangleCost Increase: Donation of $100,000Schedule Impact: The schedule time will decrease because of capability to afford overtime.Scope Impact: The scope will increase due to the increase in investment. More activities can becompleted.