GAT R CLUB
Application – Board and Committees The Largest Club in the Gator Nation!
City ST ZIP Code
Are you currently a paid member
of the UF Alumni Association |
Central Florida Gator Club?
For our club to be successful and continue to grow we need a dedicated core of individuals to lead our
organization. If you accept a position you will be expected to attend a monthly board meeting and
carry out the tasks your position is responsible for. You will be expected to solicit at least three
donated gifts. You will be asked to attend our events and act as an ambassador for our club and the
Special Skills or Qualifications
Summarize any special skills or qualifications you have that will assist in your desired position. How
would the club benefit from your leadership? What can you bring to the club to enhance our
organization? How much time can you commit to the club? Are you interested in moving up to a
higher position? Why do you want to volunteer with the Central Florida Gator Club?
Previous Leadership Experience
Summarize any past leadership experience that will help you with your desired position.
If you are interested in serving on the Gator Club Board please select what position. You may select
more than one. FILLED FOR 2009 – 2010
___ President ___ VP Volunteers
___ Secretary ___ VP Career Development
___ Treasurer ___ VP Outreach
___ VP Academics ___ VP Viewing Parties
___ VP Membership ___ VP Young Alumni
___ VP Athletics ___ General Board
___ VP Communication
Committee Positions – if you are interested in chairing a committee please circle it
Tell us in which areas you are interested in vol unteering. Each committee will have a chair and will
meet outside of the board meetings to plan events. The chair will work closely with the assigned
board member and provide reports to the board during board meetings. You may select more than
___ Membership ___ Gator Gala
___ Scholarship ___ Career Development
___ Webmaster ___ International Gator Day
___ Volunteer ___ GATORConnect
___ Viewing Parties ___ Golf Tournament
___ Outreach ___ Sport Speakers
___ Pub Crawl ___ Social Media
___ Gator Gathering ___ Magic Game
___ Young Alumni ___ Gators for Higher Education
Agreement and Signature
By submitting this application, I affirm that the facts set forth in it are true and complete. I understand
by accepting a position as a board member or committee member I will be expected to complete the
tasks that are set forth for my position, any false statements, omissions, or other misrepresentations
made by me on this application may result in my immediate dismissal.
Thank you for completing this application form and for your interest in volunteering with us.
Past President Member of President's Advisory Council
2 Year commitment
President Duties: Plan Gator Gathering, Oversea Gator Gathering committee and create subcommittees, Manage overall operation
of the club, lead the board and club
President - Elect Duties: Planning of GATOR GALA, Receive Board and Committee Applications - contact individuals with assignments and
keep up to date spreadsheet of all committees, members, and contact information
Duties: Take minutes at all board meetings, Notify board members of meeting dates and send reminders, Take
information and make agendas for each board meeting, Maintain records, Take & return messages from the club phone
Secretary line, Retrieve mail from the Maitland Post Office, Handle and return all correspondence, Attend general club events and
handle registrations, Collect money at events and make deposits at bank, Respond to emails from club email address,
Time involved- 2-3 hours a week when no event is in the process, 5-6 weekly for events requiring heavy registration, 10-
20 hours a week for certain events.
Duties: Perform monthly bank reconciliations. Occasionally collect cash at events and make deposits. Make withdrawals
from the bank for events. Write/sign checks when the President is unavailable to do so. Perform summary of event
Treasurer revenues and expenses for major events. Perform annual financial report for the UAA. Mainly requires 1-2 hours per
month if there is no activity going on. About 10 hours per month if we have big events to reconcile.
Duties: Oversee all communication for the Club, including managing the e-mail system (Lyris) and GatorMailNow for print
pieces. Send weekly e-mails to all club members promoting upcoming events and news as provided by the UFAA. Prepare
and order print mail pieces through GatorMailNow. Assist with reviewing and/or creating flyers for events as needed.
Communications Manage any media outreach for events. Collaborate with Webmaster to update Web site content, including assisting with
creating new pages for PayPal payments. Keep UFAA up to date with all events to be published in their communication.
Duties: Host 3 - 4 Outreach events throughout the year, Come up with ideas on possible Outreach topics which would be
of interest to CFCG members and non-members, Coordinate with UFAA on a professor to come and give the
presentation, Organize the event, oversea Outreach committee
VP Academics Duties: Oversea Gators for Higher Education committee, Keep up to date on Florida Opportunity Scholarship and relay
information to the club, keep a breast of scholarship or new opportunities for the club to support.
Duties: establish viewing parties within each area of Central Florida, organize a schedule of representatives to be present
Parties at our viewing parties, negotiate specials, oversea the Viewing Parties committee
VP Career Duties: Work with the Career Resource Center at UF to bring opportunities to our members, plan and execute career
Development development events: networking or educational speakers, brainstorm on ways to educate our members of the resources
we provide regarding careers.
Duties: Responsible for “gathering” new volunteers and helpers for Club Activities. Responsible for coordinating these
volunteers when the Club is running events. Organize the yearly International Gator Day. The Volunteer Committee is
VP Membership responsible for putting together volunteer activities throughout the year to make our Club more visible in the community
and to also help attract new members,Responsible for helping to draw new membership into the Club. Club
representative in regards to membership questions (such things as benefits, opportunities, etc.), Oversea Membership,
Volunteer, and International Gator Day Committees
VP Athletics The lead for the annual golf tournament. Oversea and assist with Speaker Dinners and Golf Tournament committee, try to
intiate recreational sport league opportunities for Club members
VP Young Alumni Provide opportunities for young alumni to come together, Get them engaged in the community and with other Gators, Plan
the Pub Crawls and monthly Networking Happy Hour, Create new and exciting events to add to the social calendar,
oversea Pub Crawl, GATORConnect, Ugly Sweater Party, and Magic Game committees
continued on next page
Keep up to date list of volunteers and contact information, work with board members and event chairs to provide support
staff and volunteers, organize an appreciation party for our volunteers. Oversee and assist in planning of International
Must sign up for and actively work on two committees for specific events during the fiscal year
Event Date: August and February | 2 months planning prior to event
Pub Crawls Duties: Line up bars and timing for the evening, Acquire raffle prizes, Put together drink tickets and lanyards, Publicize the
event, Set-up ticket sales, Register guests the night of and keep the energy going through out the night
Event Date: April or May | 3 month commitment
Gator Gathering Duties: All hands on deck for this event. Areas of support: Vendors, Food, Security, Registration, Volunteers, Raffle
Prizes, Entertainment, Silent Auction, Bounce House, Media, Outside vendors. This event will have subcommittees for each
Event Date: June or July | 3 month commitment
Duties: Establish date in collaboration with UF President's office. Research & select venue, caterer, entertainment & more.
Gator Gala Oversee fundraising, sponsorship solicitation and silent auction. Select vendor to design & mail invitations; take ticket
orders in conjunction with Secretary/Treasurer. Oversee design & printing of event program. Coordinate day-of activities.
Serve as main point person for all Gala needs.
Event Date: May | 1 month commitment
Duties: Set up a volunteer opportunity for all GATORS, work with non-profit or charity on details, organize the volunteers,
Gator Day attend the event, publicize the event, plan a post event meal
Event Date: Monthly Event | Need ambassadors to attend event
GATORConnect Duties: Set up a bar each month with drink specials, Publicize the event on a monthly basis, attend the event as a
representative of the club, Help guest to interact and meet each other
Event Date: April
Golf Tournament Duties: Course selection, Cost negotiation, Sponsorship, Event Publicity, Day of help, Good bag donations, Event games,
Event Date: August, November, December | 1 month commitment for each event
Sport Speakers Duties: set up speaker - sport analyst, select venue, publicize event, coordinate with speaker, specials from venue,
organize ticket sales or RSVP
Time commitment will vary
Duties: provide assistance to VP of Career Development in planning events and attending events, brainstorm ideas on
Development how to inform members about the resources available to them.
Event Date: Spring | 2 month commitment
Magic Game Duties: Work with MAGIC contact to set-up game and meet and greet with a UF player, get autographed items for the
club, publicize the event. Set-up discounts to other games for member outing.
All Year Long
Duties: post event invitations & happenings in the club social media sites & post on free event calendars
Recruitment ror all Events
Duties: provide support at our many events, ex. registration, security, ambassador/host, etc.
1 month commitment per event
Duties: provide support to VP of Outreach, brainstorm new ideas and venues, publicize and plan
Basketball and Football Season | Attendance at events
Duties: Seek out viewing party locations, Develop relationships with local venues, negotiate and set-up specials, put
Viewing Parties together Communication for Communication team to get out to the club, assist in finding volunteers to attend "BIG" games
that the club will attend. Sports: Football and Basketball
All Year Long | Time Commitment will vary
Gators for Duties: serve as the liaison between the CFGC community and the Office of University Relations.Learn about the Grass
Higher Education Roots "Gators for Higher Ed" campaign, keep the club apprised of this effort, and issue calls to action to our membership
when needed. Communication with Legislatures and Government
All Year Long | Presense at every event
Responsible for helping to draw new membership into the Club. Club representative in regards to membership questions
(such things as benefits, opportunities, etc.), attend events to promote membership, brainstorm ideas to increase
membership and educate Central Fl residents that we exist
All Year Long
Scholarship Work as a team to create an application, parameters and requirements for applicants, Contact local schools and guidance
counselors to educate about our scholarship