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Illinois State - Strong Executive Boards


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Illinois State University presented "ISU's Tips For a Strong Executive Board" for their Chapter Development Session at the PRSSA 2012 National Conference in San Francisco. This is an online version of the presentation.

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Illinois State - Strong Executive Boards

  1. 1. Presentation Title (View > Master > Slide Master to edit)Chapter Development SessionBuilding a Strong Executive BoardIllinois State UniversityPRSSA National Conference, San Francisco, Calif. Department Name (View > Master > Slide Master to edit)
  2. 2. Introduction• Who we are• Why we changed from the election process• What we do• Why it works• How you can start• What you do can do NOW
  3. 3. Who We Are• Kaitie Ries- President, 2011-12 VP• Lisa Crocco- Vice President• Kyle Slamans- National Liaison• Kelsey Carey- Treasurer• Bruce Kennedy- Secretary• Kim Nowlan- Historian• Dr. Pete Smudde, APR, Faculty Adviser• 104 dues-paying member Chapter of varying majors
  4. 4. Why We Moved Away from the Election Process Worried it was a Wrong popularity reasons contest Didn’t want to run against a friend
  5. 5. What We Do• Application (one PDF file) • Cover letter • Resume • Two optional letters of recommendations from members • Candidate must list top three preferred positions• Restrictions (current e-board members) • Cannot see applications • Cannot be part of the selection process • Locked out of the email account for fairness
  6. 6. What We Do• Interview • Non-running e-board members & Faculty Adviser in the room • Types of questions • Position-specific • Behavioral questions • General leadership & management issues • Candidate is asking if they’d be willing to take a different position if offered
  7. 7. What We Do• Selection • Group discussion process • Weigh positions and credentials • Determine if candidate is better suited for a different position • Notify all interview candidates on whether or not they received a position
  8. 8. What We Do• Contract • Required for accountability • Basic expectations: • Must attend all meetings, National Conference, Regional Conference, networking dinners, tours, socials, philanthropic events, etc. • Must obtain excused absence from the president if there’s a conflict
  9. 9. What We Do• Excused absences • Serious illness • Event planned before a PRSSA event was scheduled • Family emergency • Uncontrollable circumstances (car trouble, etc)• Unexcused absences • Homework/test the next day • Work • Party/concert/social event • Other club/organization event
  10. 10. What We Do• Training • Meet with predecessor • Receive a USB drive • Discuss responsibilities • Predecessor gives advice based on their term • Combined e-board meeting • Update the strategic plan to inform incoming e-board of goals • E-board shadows • Members can attend an e-board meeting to learn about the commitment • Mentor-mentee program
  11. 11. What We Do• Performance Management • Evaluations • All e-board positions and president • President discusses with Faculty Adviser – Confidential to other e-board members • Discuss strengths and areas of improvement • E-board members evaluate the president
  12. 12. 360-degree feedback• All leadership positions are evaluated on their work • E-board advisers evaluate directors • Directors evaluate committee chairs • Directors and committee chairs evaluate e- E-board board advisers Adviser Director Committee Chair
  13. 13. What We Do• Meetings • Frequent meetings for clear communication and planning Weekly Monthly • Weekly President Treasurer • President and Adviser & Adviser & Adviser • Executive Board • Chapter Weekly Weekly • Monthly E-board Chapter • Treasurer and Adviser
  14. 14. What We Do• Surveys (we use • Executive board • E-board only, president only sees it • 10 questions, multiple choice • One open-ended at the end • President evaluates and finds solutions • All Chapter members • Members also survey the Chapter’s performance • Both current and incoming e-boards review the data
  15. 15. What We Do• Documentation • E-board handbook & flash drive is central (none prior to fall 2010) • Includes core documents to running the Chapter • National documents, University documents, E-board documents • Required use for all e-board members • Available for all Chapter members/other Chapters • Archive all past emails to use as a reference
  16. 16. Why It Works• Better for members • Eliminates the “If e-board doesn’t come to events, why should I?” attitude• Better for e-board candidates • Good practice for submitting a resume and interviewing• Better for accountability • Allows us to rely on each other and work well
  17. 17. Our Next Steps• Continuous improvement is key• Better, enhanced training results in better leaders• Leadership workshop • Learn about types of leaders and followers • Analyzed ways the Chapter and e-board could improve• E-board retreats • Examples: pizza party, game night, team- building activity at the Rec, go to dinner, etc
  18. 18. What You Can Do NOW1. Incorporate surveys2. Conduct evaluations3. Invest in USB drives4. Have an e-board team building activity5. Enforce a 24-hour response rate6. Meet with e-board and Faculty Adviser
  19. 19. Contact informationEmail: prssa@ilstu.eduFacebook: PRSSA- Illinois State UniversityTwitter: @ILSTUPRSSAWebsite: communication.illinois