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Prince2 2009 & its benefits

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Prince2 2009 Project Management Standard & its benefits.

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PRINCE2®: 2009 Project Management
Method Introduction & Benefits


Štefan Ondek
Managing Partner, PRINCE2 Approved Trainer
POTIFOB – Projects On Time In Full On Budget
ondek@potifob.com, www.potifob.com

© 2010-2012 POTIFOB. PRINCE2® is a Registered Trade Mark and a Registered Community Trade Mark of the
Cabinet Office in the UK and other countries, and is registered in the U.S. Patent and Trademark Office. The Swirl
logo™ is a Trade Mark of the Cabinet Office. M_o_R®, ITIL®, MSP® and P3O® are Registered Trade Marks of the
Cabinet Office.

                                                                                                                     1
Speaker Introduction

Štefan Ondek
• PRINCE2® Approved Trainer & Registered Practitioner
• MSP® & P3O® Registered Practitioner, PMI PMP®,
  IPMA B+, TOCICO Certificate of Achievement
• Managing Partner of POTIFOB, an international group
  of project management training & consulting companies
• Board Member of the Slovak Project Management
  Association




                                                                                         2
                                         ©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
Let’s start with…



•   What is PRINCE2
•   What is its position
•   What are its benefits
•   How does it look like




                            3
PRINCE2 Introduction


            PRojects
            IN
            Controlled
            Environments

    Often cited as the world’s most largely
     used project management method!
                                                                                  4
                                  ©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
CO – Cabinet Office Standards
          Family


                        Common Glossary

      Models                            Guides

      Refresh pending

                         Portfolio,
                        Programme
                        and Project   Gateway®        M_o_R®                 ITIL
         Portfolio,        Office
     Programme and       (P3O™)
          Project
      Management
     Maturity Model                    Portfolio Guide (PfM)
        (P3M3™)

                                       MSP™ (programme )

      PRINCE2™
     Maturity Model
        (P2MM)                         PRINCE2™ (project )




                                                                                                               5
                                                               ©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
Cabinet Office (CO) & PRINCE2
             Profile
•   CO is a UK government agency.
    Amongst its goals is delivery of projects to time, quality and cost,
    realising benefits.
•   CO standards include PRINCE2, MSP, P3O, M_o_R, ITIL etc.
•   CO’s project management standard – PRINCE2 (PRojects In Controlled
    Environments version 2), originally developed for public administration, has
    become increasingly popular also in the commercial sphere and is now the de
    facto standard for project management in the UK. Its use has spread beyond
    the UK to more than 50 other countries.
•   Current version of PRINCE2 standard is the “PRINCE2 Manual - Managing
    Successful projects with PRINCE2, 2009 edition”, released on 16.6.2009.
•   The certification body for PRINCE2 is the APM Group (APMG).
•   Accreditation is governed by the passing of two exams – the Foundation &
    Practitioner.
•   A number of accredited training organisations – ATOs offer courses, most of
    which also include exam entry in the fee.
•   All certified ones gain one year free access to the knowledge pool of the   6
    PRINCE2 user community – www.pm4success.com

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Prince2 2009 & its benefits

  • 1. PRINCE2®: 2009 Project Management Method Introduction & Benefits Štefan Ondek Managing Partner, PRINCE2 Approved Trainer POTIFOB – Projects On Time In Full On Budget ondek@potifob.com, www.potifob.com © 2010-2012 POTIFOB. PRINCE2® is a Registered Trade Mark and a Registered Community Trade Mark of the Cabinet Office in the UK and other countries, and is registered in the U.S. Patent and Trademark Office. The Swirl logo™ is a Trade Mark of the Cabinet Office. M_o_R®, ITIL®, MSP® and P3O® are Registered Trade Marks of the Cabinet Office. 1
  • 2. Speaker Introduction Štefan Ondek • PRINCE2® Approved Trainer & Registered Practitioner • MSP® & P3O® Registered Practitioner, PMI PMP®, IPMA B+, TOCICO Certificate of Achievement • Managing Partner of POTIFOB, an international group of project management training & consulting companies • Board Member of the Slovak Project Management Association 2 ©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
  • 3. Let’s start with… • What is PRINCE2 • What is its position • What are its benefits • How does it look like 3
  • 4. PRINCE2 Introduction PRojects IN Controlled Environments Often cited as the world’s most largely used project management method! 4 ©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
  • 5. CO – Cabinet Office Standards Family Common Glossary Models Guides Refresh pending Portfolio, Programme and Project Gateway® M_o_R® ITIL Portfolio, Office Programme and (P3O™) Project Management Maturity Model Portfolio Guide (PfM) (P3M3™) MSP™ (programme ) PRINCE2™ Maturity Model (P2MM) PRINCE2™ (project ) 5 ©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
  • 6. Cabinet Office (CO) & PRINCE2 Profile • CO is a UK government agency. Amongst its goals is delivery of projects to time, quality and cost, realising benefits. • CO standards include PRINCE2, MSP, P3O, M_o_R, ITIL etc. • CO’s project management standard – PRINCE2 (PRojects In Controlled Environments version 2), originally developed for public administration, has become increasingly popular also in the commercial sphere and is now the de facto standard for project management in the UK. Its use has spread beyond the UK to more than 50 other countries. • Current version of PRINCE2 standard is the “PRINCE2 Manual - Managing Successful projects with PRINCE2, 2009 edition”, released on 16.6.2009. • The certification body for PRINCE2 is the APM Group (APMG). • Accreditation is governed by the passing of two exams – the Foundation & Practitioner. • A number of accredited training organisations – ATOs offer courses, most of which also include exam entry in the fee. • All certified ones gain one year free access to the knowledge pool of the 6 PRINCE2 user community – www.pm4success.com
  • 7. PRINCE2 Benefits • Embodies established and proven best practice • Can be applied to any type of project • Non-proprietary • Provides a common vocabulary • Explicit recognition of project roles & responsibilities • Is product focussed • Plans that meet the needs of different levels of management • Based on management by exception • Participants focus on the viability of the project • The 2009 refresh makes PRINCE2 the most up-to-date project management standard 7
  • 8. PRINCE2: 2009 Background • PRINCE2 launched in 1996 & evolved over time • Last previous version was from 2005 • Refresh project started in November 2006 • Main desired outcomes of the refresh: • Reflect evolution in project management • Make PRINCE2 more accessible/ less bureaucratic • An enhanced qualifications scheme • New PRINCE2 version launched on 16.6.2009 • Qualification according to it launched on 6.7.2009 • Transition period ended on 1.1.2010 • Now, the PRINCE2: 2009 version is the only valid one 8
  • 9. The Four Integrated Perspectives of The PRINCE2 Method PROJECT ENVIRONMENT Progress Business Case Organization Change PRINCE2 PROCESSES Quality • Principles Risks Plans • Themes • Processes PRINCE2 THEMES • Tailoring PRINCE2 PRINCE2 PRINCIPLES 9 ©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
  • 10. PRINCE2: 2009 Principles Continued business justification A PRINCE2 project has continued business justification Learn from experience PRINCE2 project teams learn from previous experience (lessons are sought, recorded and acted upon throughout the life of the project) Defined roles & responsibilities A PRINCE2 project has defined and agreed roles and responsibilities with an organization structure that engages the business, user and supplier stakeholder interests Manage by stages A PRINCE2 project is planned, monitored and controlled on a stage-by-stage basis Manage by exception A PRINCE2 project has defined tolerances for each project objective to establish limits of delegated authority Focus on products A PRINCE2 project focuses on the definition and delivery of products, in particular their quality requirements Tailor to suit the project PRINCE2 is tailored to suit the project’s environment, size, environment complexity, importance, capability and risk 10 © Crown copyright 2009. Reproduced under licence fromCabinet Office.
  • 11. PRINCE2 Themes Business Establish mechanisms to judge whether the project is (and Why? Case remains) desirable, viable and achievable as a means to support decision-making in its (continued) investment. Organization Define and establish the project’s structure of Who? accountability and responsibilities. Quality Define and implement the means by which the project will What? create and verify products that are fit-for-purpose. Plans Facilitate communication and control by defining the means How? How much? of delivering the products When? Risk Identify, assess and control uncertainty and, as a result, What if? improve the ability of the project to succeed. Change Identify, assess and control any potential and approved What’s the impact changes to baselines. Progress Establish mechanisms to monitor and compare actual Where are we now? achievements against those planned in order to provide a Where are we going? forecast for the project objectives, including its continued viability. 11 © Crown copyright 2009. Reproduced under licence from Cabinet Office.
  • 12. PRINCE2 Process Model 12 © Crown copyright 2009. Reproduced under licence from Cabinet Office.
  • 13. PRINCE2 versus Body of Knowledge (e.g. PMI) PRINCE2 Body of Knowledge A project management method. A broad collection of ‘good practices’ for project management. Prescriptive. Non-prescriptive. An integrated set of processes and Each topic area can be referred to in themes (they are not isolated silos that isolation of others. can be selectively applied). Covers all project management roles. Targeted at Project Managers. Does not cover interpersonal skills. Covers interpersonal skills. References techniques Describes techniques 13 ©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
  • 14. PRINCE2 versus Body of Knowledge (e.g. PMI) • The differences between PRINCE2 (a method) and a BoK make them highly complementary. • PRINCE2 provides a framework of what needs to be done, by who and when. • The BoK provides a range of techniques of how those things can be done. • Tailoring PRINCE2 if the organization is aligned to any particular BoK (e.g. the Project Management Institute – PMI Project Management Body of Knowledge Guide – PMBOK and its superstructure standards) should include: • Agreeing a single set of terms to apply. For example, in the Project Management Institute’s Body of Knowledge the Project Sponsor is equivalent to PRINCE2’s Executive • Aligning PRINCE2’s management products with any management products recommended by the BoK. For example, the Project Charter in PMBOK is equivalent to PRINCE2’s Project Brief. 14 Based on OGC PRINCE2™ material, unless otherwise stated.
  • 15. Tailoring PRINCE2 • Embedding: Done by the organization to adopt PRINCE2 • Tailoring: Done by the project management team to adapt the method to the context of the specific project 15 © Crown copyright 2009. Reproduced under licence from Cabinet Office.
  • 16. Tailoring PRINCE2 • Applying the principles (NOT tailored) • Adapting the themes • Applying the organisation’s terms and language • Adapting the management products • Adapting the roles • Adapting the processes 16
  • 17. Summary of Practical Benefits of PRINCE2: 2009 • Non-proprietary • everybody is allowed to manage projects by PRINCE2 • Consistency & clearance • Clear process model and definition of roles & responsibilities • Focus on business • Attention to & constant checking against the business case • Number of processes & management products reduced to necessary minimum • Clear standards & tailorability • Clear definitions what is tailorable & what not • High quality training & certification systems • Comprehensive training accreditation system covering training materials, trainers & training organisations • Global certification of project management staff 17
  • 18. Looks all nice, but… • Why should I care? • There must be some difficulties with implementing PRINCE2 – what are they • Where can I learn PRINCE2: 2009 • What is that PRINCE2 certification about • Where can I get help with implementing PRINCE2: 2009 18
  • 19. PRINCE2 Certification Levels Certificate Target Group Eligibility Requirements Examination PRINCE2 Project Managers •Foundation certificate •9 objective test questions, Practitioner •Project management with a scenario background experience recommended •Each of the 9 questions is Valid for 5 worth 12 marks years •An overall score of 55%+ is required to pass •2,5 hour duration, for non native speakers + 40 minutes •Open-book examination – only the PRINCE2 Manual is allowed PRINCE2 Project Managers •No formal requirements •Multiple-choice Foundation Team Managers, •75 questions - just 70 scored Project Team Members •35+ correct answers are Unlimited Project Support staff required to pass validity Line Managers •1 hour duration for non native speakers + 15 minutes •Closed-book 19
  • 20. POTIFOB Services In PRINCE2 & Related Areas • Accredited PRINCE2 training courses • PRINCE2: 2009 Foundation certification courses (3 days) • PRINCE2: 2009 Practitioner certification courses (2 days) • combined PRINCE2 Foundation + Practitioner certification courses • “Introduction To PRINCE2” courses • PRINCE2: 2009 Bridge courses • Accredited MSP, P3O & M_o_R training incl. certification • PMI & IPMA training courses from Basics to PMP/ CAPM/ IPMA level B-D certification preparation • Project management consulting & coaching with focus on PRINCE2, PMI & Critical Chain implementations 20
  • 21. Why POTIFOB? •We are the only provider worldwide able to deliver accredited PRINCE2 training in English, German, Dutch, Slovak & Czech. • Our PRINCE2 courses are carried out in partnership with the Accredited Training Organisation (ATO) Stichting Partners in Business, what enables us to draw from experience gained by delivering project management training to over 10 000 project management professionals from more than 20 countries as of June 2012. •Our quality guarantee: If you adhere to all trainer's instructions, participate in the whole course and in spite of that do not pass the PRINCE2 Foundation exam, you can repeat the PRINCE2 Foundation course with us once more for free. You pay just the re-exam fee (150 € as of end January 2010). • Our best price guarantee: if you get a better offer for an accredited PRINCE2: 2009 course in the same location & time 21 period elsewhere, just show it to us & we'll beat it.
  • 23. Thank you for your time & attention! Stefan Ondek, Managing Partner PRINCE2 Approved Trainer E-mail: ondek@potifob.com Skype: stefan.ondek Tel. CEE Office: +421-2-4524 1000 Tel. UK Office: +44-20-719 33 840 www.potifob.sk, www.potifob.com 23

Editor's Notes

  1. Purpose of quality Meet business expectations Enable the desired benefits to be achieved subsequently Quality defined PRINCE2 uses the ISO 9000 standards Quality Management and quality management systems Quality Management System (quality standards, procedures, responsibilities) Quality Planning (defining products with quality criteria, quality methods, quality responsibilities) Quality Control (fulfill requirements and improving) Quality Assurance (checking, as function and activity) Project Assurance versus quality assurance Assurance to project stakeholders versus to the corporate/programme organization Independent from PM versus independent from the project Responsibility of PB versus corporate/programme management QA can be used in the
  2. This slide is related to the introduction section in the OGC manual called ‘The structure of PRINCE2’.
  3. This slide is related to the introduction section in the OGC manual called ‘The structure of PRINCE2’.
  4. The Project Board controls can be found on page 229 of the PRINCE2 manual. Go through the controls and also point them out on the Trigger Map. On the Trigger Map they are shown as ovals. For instance PBC1 stands for the first Project Board control on this slide.
  5. The Project Board controls can be found on page 229 of the PRINCE2 manual. Go through the controls and also point them out on the Trigger Map. On the Trigger Map they are shown as ovals. For instance PBC1 stands for the first Project Board control on this slide.
  6. The Project Board controls can be found on page 229 of the PRINCE2 manual. Go through the controls and also point them out on the Trigger Map. On the Trigger Map they are shown as ovals. For instance PBC1 stands for the first Project Board control on this slide.
  7. After letting the delegates introduce themselves it is now time to tell them what your goals and expectations are for the course. Tell them that you need to prepare them for the exams and that it means that you will need to go through the material and various exercises with them. Also tell them that your other objective is to make them understand the underlining philosophy of using PRINCE2 in a project environment. If you have people in your class who have used PRINCE2 before tell they are welcome to give any feedback on their experiences.