Excellent & Practical Tips for Acquiring Information Objects and Maximizing Public & Private Partnerships
Excellent & Practical Tips for Excellent & Practical Tips for Acquiring Information Objects and Maximizing Public & Private Partnerships Lourdes David, Director, Rizal Library, Ateneo de Manila University, August 19, 2010
Scope of the paper• As per description provided by the organizers for this parallel session, this paper will focus on: – Relating success stories about public‐private partnerships in the acquisition and digitization of information. – Enabling participants to understand realize and embark on Enabling participants to understand, realize and embark on acquisition’s work that brings in and uses public and private players (PPPs). – Enabling participants to draw conclusions as to how each institution would benefit from public‐private partnerships. – Guiding participants in reflecting on probable partnership Guiding participants in reflecting on probable partnership guidelines, technology issues, and project specifics
Definition: Data Definition: Data• “Data is a set of discrete objective facts about Data is a set of discrete, objective facts about events…there is no inherent meaning in data.” (Davenport Thomas and Prusak Laurence Working Davenport, Thomas and Prusak, Laurence. Working Knowledge: How Organizations Manage What They Know. (Harvard Business School Press, 2000), pp.2‐ ( , ), pp 3).
Definition: Information• “…[Information] is the strange, compressible stuff that flows out of a tangible object, be it …a book or a piano, and, after a complex series of transformations involving the senses, lodges in the conscious brain…Knowledge of the world is information…”(Von Baeyer, Hans Christian. Information: The New Language of Science (Phoenix, 2003). pp.15, 17, and 229)
Definition: Information Objects Definition: Information Objects• An information object is an entity that An information object is an entity that contains the content of a message and has the required structure and context to allow that required structure and context to allow that message to be decoded and understood.(http://archivemati.ca/2007/01/2 understood (http://archivemati ca/2007/01/2 9/what‐is‐information‐anyway/)
Definition: Information Object Definition: Information Object• An information object is an entity that An information object is an entity that contains the content of a message and has the required structure and context to allow that required structure and context to allow that message to be decoded and understood. (http://archivemati.ca/2007/01/29/what is (http://archivemati ca/2007/01/29/what‐is‐ information‐anyway/)
Definition: Message Definition: Message• A usually short communication transmitted by A usually short communication transmitted by words, signals, or other means from one person, station, or group to another. person station or group to another (http://www.thefreedictionary.com/message)
Example of an Information Object Example of an Information Object• Two or more pieces of digital content such as Two or more pieces of digital content, such as web page (s), activities, simulations, animations, or tutorials that illustrate a animations or tutorials that illustrate a principle, explain a concept, or describe a process or procedure. Information objects can process or procedure Information objects can be combined to form a learning object. ... www.oncoreblueprint.org/Blueprint/Glossary. www oncoreblueprint org/Blueprint/Glossary htm
Example of an Information Object Example of an Information Object• An abstraction of a real information entity (eg An abstraction of a real information entity (eg, CT Image, Structured Report, etc.) which is acted upon by one or more DICOM acted upon by one or more DICOM Commands. www.dabsoft.ch/dicom/1/3/ www dabsoft ch/dicom/1/3/
Definition: Partnership Definition: Partnership• a cooperative relationship between people or a cooperative relationship between people or groups who agree to share responsibility for achieving some specific goal achieving some specific goal• Source: http://www.google.com.ph/search?hl=en&q= http://www google com ph/search?hl=en&q= define%3Apartnership&btnG=Search&meta=
Definition: Consortium• Consortium derives from the Latin word consors, meaning ‘partner.’ • Consortium refers to a partnership or an Consortium refers to a partnership or an association of two or more entities (individuals, companies, organizations, (individuals, companies, organizations, societies, agencies or governments) with the objective of participating in a common activity objective of participating in a common activity for a common goal.
Consortium: A cooperative arrangement among two or more arrangement among two or moreparties a joint activity and common purpose. A + B = Consortium A + B + C +… = Consortium
Example: Marriage• The marital alliance between a husband and wife and their respective right to each other s wife and their respective right to each others support, cooperation, aid, and companionship is a consortium. It is also a partnership. is a consortium. It is also a partnership.
Examples of Consortia Examples of Consortia• Banks: Bancnet, Megalink, Expressnet , g , p• Universities and Colleges: Mendiola Consortium, Davao Colleges and Universities Network (DACUN)• Associations: Philippine Association of Academic and Research Librarians PAAR, Academic Libraries Book Acquisitions System Association (ALBASA) Acquisitions System Association (ALBASA)• Libraries: Public Library Consortium, Aurora Boulevard Consortium
Library Consortium: A cooperative arrangement among libraries for a arrangement among libraries for ajoint activity and common purpose. Library A Library Lib Library B Consortium or more Library C y
Characteristics• Agreement to cooperate Agreement to cooperate• Common Purpose• Mutually Beneficial ll fi i l – Shared Resources (Collection, facilities, staff expertise)) – Reciprocal Services (Interlibrary Loan, Document delivery, reference, onsite use) d li f it ) – Cooperative acquisition – Cooperative cataloguing l
Paradigm Shift: Trends in E‐Publishing and Access d• Rapid growth of e‐journals and e‐books Rapid growth of e journals and e books • Increasing acceptance of electronic information resources• Increasing availability of full‐text titles and Increasing availability of full text titles and links to full text articles from databases• Increasing acceptability of access instead of ownership
Impact of Paradigm Shift on the Consortium• Information transfer is via networks such as Information transfer is via networks such as the Internet or intranets thereby affecting ownership and access issues ownership and access issues Library Database User?
Consortium Models Consortium Models• Only e‐resources will be shared Only e resources will be shared• All resources will be shared
Model: All resources are shared Databases Repositories Books B k E-Books EB k Consortium Serials E-Serials StaffFacilities Expertise E ti Other Multimedia Resources
Major issues with e Resources Major issues with e‐Resources• Licensing agreements‐‐Issue—who may access the information, how many may access the information information how many may access the information• Copyright‐‐transfer of knowledge to others, how much information may be downloaded much information may be downloaded• Authentication and authorization—IP address access, allows remote access using User ID and Password ll• Pricing models—Varies from institution to institution
Major issues with e Resources Major issues with e‐Resources• Archival access—Perpetual access to archive that has been paid for but access to archives may be limited been paid for but access to archives may be limited to one PC• Budget issues Costly More for less in total but the Budget issues—Costly—More for less in total but the initial and annual prices are too high for the small library • Measurement/statistics of use• Small bandwidth leading to slow access Small bandwidth leading to slow access• Withdrawal from the consortium
Consortium Pricing Consortium Pricing• 1 Lump sum license fee—shared access and 1 Lump sum license fee shared access and shared cost• Individually priced with options for difference Individually priced with options for difference datasets and licensing—each billed individually and licensed individually. individually and licensed individually• Per institution price at various levels of commitment i
Consortium Benefits• Information Resource Sharing allows smaller institutions to have access to resources they otherwise cannot afford through – interlibrary loan, – document delivery, – reciprocal onsite use• Cooperative acquisitions could lead to a larger ld l d l common collection• Cooperative cataloguing could save on l ld cataloguing time and could lead to a union catalog catalog
Benefits to the Consortium Benefits to the Consortium• Shared cost—win win situation• All Allows smaller institutions to have direct ll i i i h di access to resources they otherwise cannot afford afford• More information could be purchased as a consortium due to less cost for each member consortium due to less cost for each member• Consortium can leverage negotiation power with service providers p• Consortium can extend mutual support in areas related to e‐resources
Contents of Agreement Contents of Agreement• Mission Vision Goal Objectives Purpose Mission, Vision, Goal, Objectives, Purpose• Terms of Agreement –P i i Pricing model d l – Sharing of resources – Withdrawal policies – Terms of membership – Other• Responsible authority
Conclusion• The Library consortium provides a cooperative response to changes in the way information is h i h i f i i published and conveyed. • Partnership in acquiring information objects will prove beneficial to all partners in terms of extent of access to information and costs involved