Digital Documents Solution


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  • La tecnología de digitalización de documentos está a un nivel accesible económicamente a todo tamaño de organización. Los beneficios son contundentes: Agilidad para encontrar la versión digital de un documento en segundos sin salir de su escritorio, mientras que de otra manera podría tardar de una hora, hasta días dependiendo de la organización de los archivos y si los documentos se encuentran en un almacén externo a la compañía. Los documentos digitalizados se pueden destruir o mover fuera de la oficina a un almacén de tipo económico. Al tener una versión digital del documento original, no se requiere un almacenaje con características especiales (horarios y acceso controlado, control de temperatura, etc.) que son más costoso. El espacio de su oficina tiene un costo considerable que es mejor utilizado en recursos humanos, equipos u otros activos más productivos que cajas o archivos de documentos.
  • Digital Documents Solution

    1. 1. Digital Documents Solution Turn all your paper into a searchable digital document solution
    2. 2. How? <ul><li>Our company uses a Document Management Application to scan, index and prepare CDs (or DVDs) ready to be delivered to a third party. These CDs / DVDs contains the images, index database and a free application to search and work with your digital documents. </li></ul>
    3. 4. Our Services <ul><li>Document Preparation (Clip Removal, etc.) </li></ul><ul><li>Document Scanning and Indexing </li></ul><ul><li>Delivery in optical media </li></ul><ul><li>Delivery through our web application Pergamino </li></ul><ul><li>Integration with other Document Management Systems </li></ul><ul><li>Computer Report Indexing </li></ul><ul><li>Microfilm and Microfiche to digital conversion </li></ul>
    4. 5. Document Pick-up <ul><li>Documents will be picked up at your premises free of charge in the San Juan area </li></ul>
    5. 6. Document Preparation <ul><li>Documents will be taken out of the file, clips removed, unfolded, separated and ready to be scanned </li></ul><ul><li>Special preparation may include insertion of separator pages, reordering of pages and classification </li></ul>
    6. 7. Document Scanning <ul><li>Documents will be scanned at a standard quality of 200dpi in black & white (other specifications like PDF are available) </li></ul><ul><li>High-speed duplex scanners provide fast turn around of documents </li></ul>
    7. 8. Document Indexing <ul><li>Indexing is customized by the user </li></ul><ul><li>One numeric index is provided free of charge </li></ul><ul><li>Many index types available: text, numeric (dollar amounts or other numbers), dates, list of values </li></ul><ul><li>A Quality Review is performed for accuracy </li></ul>
    8. 9. Optical Media Delivery <ul><li>Digital Documents are provided in CD or DVD. </li></ul><ul><li>An average of 15,000 pages (letter) fit in one CD </li></ul><ul><li>Multiple copies available </li></ul><ul><li>Contents can be loaded in a server for centralized access (recommended) </li></ul>
    9. 10. Web Delivery <ul><li>You can search your documents from anywhere using our web application Pergamino </li></ul>
    10. 11. Integration <ul><li>Integration with other Document Management Systems is available via programming </li></ul>
    11. 12. Free Document Viewer <ul><li>A free document viewer is included with each CD /DVD </li></ul><ul><li>The viewer allows to search, print e-mail, and annotate your documents </li></ul><ul><li>You can also browse thumbnails of your document for easy navigation </li></ul><ul><li>The viewer can be installed in every PC within the company for free </li></ul>
    12. 13. Computer Report Indexing / (COLD) <ul><li>Your electronic computer reports can also be indexed by account or any other piece of information you specify </li></ul><ul><li>Form overlays are available for electronic checks, invoices, etc. to give an exact representation of the printed document </li></ul>
    13. 14. Microfilm to Digital <ul><li>Conversion from Microfilm and Microfiche to Digital Images is also available </li></ul><ul><li>Converted Microfilm / Microfiche documents can be integrated with scanned documents, electronic documents or computer reports </li></ul>
    14. 15. Production Capacity <ul><li>We have invested in our capacity handling and our production has reached over 600,000 pages in one month! </li></ul>
    15. 16. More information <ul><li>Volumes discounts available </li></ul><ul><li>Our facilities are conveniently located in Hato Rey </li></ul><ul><li>Call us at 787-765-4040 ext. 16 and 17 </li></ul>