OrgSync overview


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OrgSync overview

  1. 1. For Future Campus Partners
  2. 2. TABLE OF CONTENTS Presentation Overview 1. Introduction to OrgSync 2. Solutions Overview 3. Implementation & Training 4. Institutional References | 866.ORG.SYNC | 1
  3. 3. Introduction to OrgSync | 866.ORG.SYNC | CONFIDENTIAL 2
  4. 4. CAMPUS COMMUNITY STRUCTUREOrgSync has been setup to mimic your existing campus hierarchy and creates a collaborative system thatconnects users with organizations and organizations with institutions. Campus Administrators Organization Leaders Individual Students | 866.ORG.SYNC | 3
  5. 5. STUDENT LIFE CYCLEOrgSync stays with students throughout the entire student life cycle, from Orientation to Alumni. 4 | 866.ORG.SYNC |
  6. 6. VALUE PROPOSITIONOrgSync offers web-based software that helps campuses improve student performance, streamlineoperations, and maximize efficiency by managing day-to-day processes online. OrgSync Value Engage Students in The collegiate experience is about more than just academics. The experiences that students gain Campus Life from being involved in campus life and leading student organizations helps prepare them equally, if not more so, for life after college. OrgSync facilitates student engagement by increasing awareness for involvement opportunities and allowing them to connect with other students online. Increase Retention According to NASPA, student involvement is a crucial component of overall student success. Efforts Involved students have higher self-reported GPA’s and report studying more than their uninvolved counterparts. By engaging students in campus life early on, colleges and universities are able to improve both retention efforts and overall student performance. Reduce Department OrgSync makes it possible to realize significant cost savings throughout your entire office. To Costs date, it is estimated that OrgSync has saved more than 10 million sheets of paper through its forms module alone. Institutions are also saving by taking other processes online as well such as event registration, organization registration, and student surveys. Improve Efficiency OrgSync enables your association to streamline operations by managing all student organizations online from a central location. With OrgSync, office staff will spend less time processing forms, manually entering data, and managing communication efforts. In a time where budget cuts are the norm, efficiency is key to providing the same quality services with fewer resources. | 866.ORG.SYNC | 5
  7. 7. WHY ORGSYNC?Our team works closely with each of our client campuses to constantly improve our software. We surveyedour clients asking them why they chose OrgSync and the most frequently cited reasons are shown below. Passionate Team Community Branding Access to Admin Club On-Site Trainings Mobile Web App Dedicated Consultants 24-hour Support Campus Integrations In-house Development | 866.ORG.SYNC | 6
  8. 8. REPRESENTATIVE CLIENTSOrgSync has partnered with more than 175 of the most innovative and forward thinking universitiesand colleges across the nation. Below is a representative list of our campus partners. | 866.ORG.SYNC | 7
  9. 9. Solutions Overview | 866.ORG.SYNC | CONFIDENTIAL 8
  10. 10. SOLUTIONS OVERVIEW FOR STUDENT AFFAIRSBuild a centralized online network to manage your organizations, events, and records. Web-Based Solutions • Student Organization Management • Manage Volunteer Efforts • Capture Detailed Student Information • Consolidate Campus Calendars • Strengthen Campus Connectivity • Co-Curricular Transcripts • Facilitate Student Involvement • Student ePortfolios • Centralize Event Planning / Registration • Public Website Management Centralize all Membership Information in a User-Friendly, Online Community Improve Retention Efforts Across Campus Strengthen Student Engagement and Participation Improve Operating Efficiencies and Reduce Department Costs | 866.ORG.SYNC | 9
  11. 11. EFFICIENTLY MANAGE STUDENT ORGANIZATIONSAdministrators are able to maintain their own student organization database complete with detailed studentinformation and organization rosters. Student Organization Management  Streamline organization registration by automating data collection and managing the process online  Collect comprehensive data on each organization, all of which is exportable into excel  Efficiently manage and oversee organizations or suspend accounts if they have not registered/renewed | 866.ORG.SYNC | 10
  12. 12. CAPTURE DETAILED STUDENT INFORMATIONUnderstand your student population better than ever before by collecting valuable demographic andassessment data from your actively involved students. Assessment Data & Reporting  Export up-to-date organization rosters and track involvement hours by organization  Generate real time dashboards of learning outcomes self-reported from students  Track and measure key demographic information for all students and organizations | 866.ORG.SYNC | 11
  13. 13. STRENGTHEN CAMPUS CONNECTIVITYSend out targeted information to students and organizations, eliminating the need for listservs. Multiple ways to Communicate with Members  Communicate with students via multiple channels: news posts, messages/email and text messages  Target information to specific members, organizations, or committees to improve response rates  Use polling to receive real-time feedback from your students on past events and future activities | 866.ORG.SYNC | 12
  14. 14. FACILITATE STUDENT INVOLVEMENTEmpower students with a user-friendly platform to find involvement opportunities and strengthen connectionswith other students on campus. Student Involvement  Provide students with a central location to manage involvement and stay informed on upcoming activities  Utilize a Web 2.0 platform that encourages interactive communication and collaboration among students  Increase retention efforts by keeping students active and catching them where they already are, online | 866.ORG.SYNC | 13
  15. 15. CENTRALIZE EVENT & VOLUNTEER PLANNINGOur events solution enables student organizations to more efficiently plan activities and increase awarenessof / participation in upcoming events. Events Management  Plan events online to reduce paper costs/hassles and track hours and attendance for individual members  Prepare for your events better than ever and delegate responsibility with project management to do lists  Send out invites to promote organization events and track RSVPs to effectively plan upcoming events | 866.ORG.SYNC | 14
  16. 16. CONSOLIDATE CAMPUS CALENDARSConsolidate all campus calendars into a single, user friendly community Calendar. Calendars are updatedautomatically as events are created within your community. Three Types of Calendars  Personal Calendar – view events and involvement for all organization memberships specific only to you  Organization Calendar – track and manage all events held by individual student organizations  Community-Wide Calendar – approve and publish events across the entire campus community | 866.ORG.SYNC | 15
  17. 17. CO-CURRICULAR TRANSCRIPTSOrgSync systematically tracks student’s membership positions and involvement hours to provide eachstudent with a co-curricular transcript documenting his/her out-of-the-classroom experiences. Co-Curricular Transcripts  Provide every student with a verified record of their involvement without manually entering data  Prepare students with co-curricular speaking points for recruiting and assist with grad school applications  Co-Curricular settings are customizable and watermarks can be included on official transcripts | 866.ORG.SYNC | 16
  18. 18. STUDENT EPORTFOLIOSOrgSync provides each student an ePortfolio to document and showcase their experiences throughouttheir collegiate and professional career. Publicly Showcase Student Accomplishments  Gather student reflections on academic coursework, internships and co-curricular involvement  Track personal development throughout a student’s education from the time they arrive in college  Allow students to upload work samples, solicit references & export all information to a PDF | 866.ORG.SYNC | 17
  19. 19. PUBLIC WEBSITE MANAGEMENTOrgSync provides every organization with a website builder, domain name and public website hosting tohelp increase online visibility. For an additional fee, OrgSync also provides website design services. Public Websites  Allow each organization to easily create, customize and maintain their own public websites  Quickly update content and perform ongoing maintenance without the need for in-depth HTML experience  Synchronize website with OrgSync information so the content in your public site updates automatically | 866.ORG.SYNC | 18
  20. 20. Implementation & Training | 866.ORG.SYNC | CONFIDENTIAL 19
  21. 21. PROVEN IMPLEMENTATION PROCESSEvery campus is assigned a dedicated consultant to ensure a successful implementation. Our CampusConsultants have experience in launching over 125 campuses and have backgrounds in higher education. | 866.ORG.SYNC | 20
  22. 22. ON-SITE TRAININGStatistics show the best way to ensure the highest levels of OrgSync adoption is through on-site trainings withcampus administrators and student leaders. Our on-site visits encompass multiple training sessions over a oneto two day period, and we offer various formats and scheduling options. Campus  Consultants kick off the morning with an extended session for hands-on training with administrators who will be working within the OrgSync Umbrella. Administrators  We spend time ensuring that your community is set up and customized to your needs before introducing OrgSync to each of the student organizations. Student Leaders  Consultants hold multiple hands-on training workshops throughout the course of each day so leaders can find a time that works best for them.  Sessions give a brief overview of OrgSync, teach student leaders how to use the most popular tools, and demonstrate how all members will benefit from using OrgSync. OrgSync representatives conducting on-site trainings for student organizations. | 866.ORG.SYNC | 21
  23. 23. HIGHEST LEVELS OF CUSTOMER SUPPORTWe view all of the campuses we work with as our partners and seek to build long-term relationships byproviding the highest levels of customer support to every member of your campus community. Online Training  OrgSync Trainings: open forum teaching opportunities that cover umbrella usage for campus administrators & general OrgSync training for student leaders  Webmaster Trainings: teach leaders how to use OrgSync’s website builder to create a public website for their organization that is easy to maintain and update Customer Support  24-hour Phone Support: we provide phone support 24 hours a day, 7 days a week  Email: report problems, ask questions or make suggestions to help us improve the site  Live Chat: get quick feedback without having to pick up the phone by chatting online directly with one of our representatives | 866.ORG.SYNC | 22
  24. 24. Institutional References | 866.ORG.SYNC | CONFIDENTIAL 23
  25. 25. INSTITUTIONAL REFERENCESName Title School/University Full-Time EnrollmentKenn Heller • Greater than 30,000310.206.8817 • Assistant Dean of Students University of California, LA studentskheller@saonet.ucla.eduCorey Seemiller • Greater than 30,000520.626.7154 • Director, Leadership University of Arizona ProgramsJennifer Stults • Assistant Director, • Greater than 30,000 Arizona State University students480.965.5292 Memorial Student Unionjennifer.stults@asu.eduBrooke Carter University of North Texas • Greater than 30,000940.565.3807 • Coordinator, Student ServicesCoulter Ward University of Mississippi • 15,000-30,000662.915.7826 • Assistant Dean of Students studentsjcward@olemiss.eduTom Carroll Cal State University, • 15,000-30,000916.278.6595 • Director, Student Activities students Sacramentotcarroll@csus.eduAimee Shattuck • Director, Student Activities Portland State University • 15,000-30,000503.725.5649 studentsshattuck@pdx.eduAlex Karagus • Assistant to the Director • 15,000-30,000205.348.2836 University of Alabama | 866.ORG.SYNC | 24
  26. 26. INSTITUTIONAL REFERENCESName Title School/University Full-Time EnrollmentTom Miles Georgia College & • Director, Campus Life • 5,000-15,000 students478.445.4027 State Universitytom.miles@gcsu.comDarrin Witucki • Assistant Director, Student University of • 5,000-15,000 students715.232.3693 Center Wisconsin, Stoutwituckid@uwstout.eduSarah Bauer • Advisor, Student Programs415.338.2174 and Leadership Development San Francisco • 5,000-15,000 students State Universitysbauer@sfsu.eduSteve Hirst Wake Forest • Director, Student Leadership • 5,000-15,000 students336.758.4812 and OrganizationsAmy Garrison • Coordinator, Student Georgetown Law • Less than 5,000 students202.662.9293 Organizations Schoolaeg48@law.georgetown.eduRenie Moss • Assistant Dean of Campus Life205.726.2116 Samford University • Less than 5,000 studentsrmoss@samford.eduSymphony Oxendine • Associate Director, Student University of North910.521.6576 Life Carolina, Pembroke • Less than 5,000 studentssymphony.oxendine@uncp.eduLisa Ramsey • Director, Student Activities John Carroll • Less than 5,000 students216.397.4409 | 866.ORG.SYNC | 25