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Project Management: Your Guide in Acing the Project


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A project manager supervises the planning and implementation of various activities in a business setting a project manager usually leads a team of employees and assists with setting goals, time limits and developing work flow charts and project plans. An individual in this arrangement should have both management and people skills as well as superior written and verbal communication skills.

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Project Management: Your Guide in Acing the Project

  1. 1. Solutions for higher performance! Project Management Your Guide in Acing the Project
  2. 2. Introduction 1 It’s difficult to describe what a “good” project manager these days. Every business defines the role, and often the title, differently. Project managers are required in many businesses. As a PM, you might work on little or huge teams with job responsibilities that range from budget and timeline only to everything you can deem of under the operational sun. Perhaps you’re not even a project “manager” by name or you work on your own, however you’re accountable for managing work. Notwithstanding where you arise, there are things you’ll require and want to learn as you jump in to managing all of these things. A project manager supervises the planning and implementation of various activities in a business setting a project manager usually leads a team of employees and assists with setting goals, time limits and developing work flow charts and project plans. An individual in this arrangement should have both management and people skills as well as superior written and verbal communication skills. These traits should be showcased during the job interview. 1
  3. 3. Communication Any project will fail without solid communications. Being clear, succinct, and honest in outward communications is just as important as taking queues on how to commune with others. Getting to know the team you work with and understand how they work and communicate is significant when trying to inspire a team and accomplish deadlines, or even easy goals. Many times, a PM needs to be a project manipulator to make this happen. Developing a communication plan for your team can be helpful, but forcing a communications arrangement won’t always work for everybody. And that can get tough. Remember, it’s not all about you and your process as the Project Manager. It is all about you working with the team to come up with a structure that works for every individual. You may ask, why change your communication approach from project to project? This methodology could get confusing for you. Predominantly if you’re a PMO or are working on several projects with many team members.  2
  4. 4. Project Plan To champion a project, you need a well thought competition plan. In order to help you begin your next project, we chatted to a few project management experts about the core, significant notions behind their most successful projects. One thing nearly all experts concur on is just how significant it is to maintain a spotlight on the bigger picture. Looking at the project however large or little part of a larger firms’ goal will improve motivation and efficiency. When individuals know what they are working towards and they can identify how their input fits into the big picture, they feel more occupied and inspired, which can noticeably budge the project forward. 3
  5. 5. Time Management Time management is a critically important ability for any successful project manager. It has been observed that Project Managers who accomplish something in meeting their project schedule have an excellent chance of staying within their project budget. The majority frequent cause of blown project budgets is lack of schedule management. Providentially there is a lot of applications in the market today to help you manage your project schedule or timeline. Any project can be split down into a number of tasks that have to be executed. To systematize the project schedule, the project manager has to outline out what the tasks are, how long they will take, what resources they involve and in what order they should be made. Each of these elements has a straight bearing on the schedule. 4
  6. 6. Project Schedule If you skip a task, the project won't be completed. If you undervalue the length of time or the amount of resources required for the task, you may miss your schedule. The schedule can also be waft if you make a slip-up in the sequencing of the tasks. Build the project schedule by listing in sequence, all the tasks that need to be completed. Allocate duration to each task in addition to the required resources. Determine predecessors what tasks must be completed before and successors tasks that can't start until after each task. It's appealing simple and straightforward. 5
  7. 7. Complexity The complexity in managing a project schedule is that there are hardly ever enough resources and enough time to complete the tasks sequentially. Therefore, tasks have to be extending beyond so several happen at the same time. Project management software deeply eases the task of creating and overseeing the project schedule by handling the iterations in the schedule logic for you. When all tasks have been scheduled, resourced, and progressed, you will see that some tasks have a little flexibility in their required commence and finish date. This is called float. Other tasks have no litheness, zero float. A line through all the tasks with zero float is called the critical path. All tasks on this conduit and there can be multiple, parallel paths, must be done on time if the project is to be completed on the said time. The Project Manager's key time management mission is to supervise the critical path. 6
  8. 8. Security Be aware, that items can be appended to or removed from the critical path as conditions change during the execution of the project. Setting up of security cameras may not be on the critical path, nevertheless if the shipment is delayed, it may become part of the critical path. On the contrary, pouring the concrete foundation may be on the critical path, but if the project manager obtains an addition team and the pour is completed early it could come off the critical path or decrease the length of the critical path. 7
  9. 9. Budgeting Despite of how well you manage the schedule and the resources, there is one more critical element - managing the budget. But there’s a little more to it than that. Here’s a bit by bit guide on achieving a successful project from begin to end 8
  10. 10. Identify the Problem or Opportunity1 Every project starts with a vision and this will get others on board and keep folks motivated throughout. What exactly is the vision? It’s a depiction of what you want the concluding product to look like. A good project plan will always work backwards from the end product. Some key questions to consider before diving into the project is to find out if an opportunity is this or how much money might you save then identify the costs required to complete it 9 Approaching the Project Does it Make Business Sense?2
  11. 11. Create Criteria for Success Six criteria that define a successful project makes a great point: everyone, including the uppers, has a dissimilar idea of what “success” means, and if all the key players aren’t on board on the same ship, your project is destined to sink. So, before the project, get together and establish: a schedule the scope of the project the goal to be achieved, the budget, team satisfaction, customer satisfaction and quality of work. Of course, you might need to tweak the criteria in all directions, depending on your project and your definition of success. 3 10 Approaching the Project
  12. 12. 4 Split up the Project into Breakable Pieces When it comes to limits, setting your sights tall is awesome. But all too often, people forget that creating unrealistic time limits can actually be more destructive than ambitious. If you attempt and grip a huge task into too small a window of time, you might rush yourself right into reduced quality work. Large projects can often seem overwhelming; and when people are overwhelmed, delaying is a common response. Most people commonly include a possibility in each phase of the project. however, the right way to do it is to take the incident out of each tasks and put a contingency for the whole project that can then be used where needed So, set a manageable deadline for the entire project, with plenty of breathing room overall. 11 Approaching the Project 5 Leave Plenty of Breathing Room
  13. 13. Delivering the Project Work based on Style1 Take action based on your brain type and personality, says organizing and productivity. It’s up to you to recognize and plan for individual strengths and weaknesses. When asked what do you feel is the greatest contributor to projects declining off the rails or losing their way in a recent survey project manager at a well known Studio, said sometimes it’s thinking that starting off well denotes the whole project will go smoothly the only thing you always have to be alert. This means, staying positive when plans change and looking for alternative solutions. For example, you may have a team member who you know is very thorough and a purist; you know their work product will be stellar, but it will also be turned in behind schedule because they require more time. 12 Keep Alert2
  14. 14. Communicate through Regular Knowledge Sessions3 Communicating the progress of each step to members of your project is another vast key to success. Another business consultant company stated She’s Got Systems, proposes doing a regular knowledge session and scheduling regular team calls throughout the project. In other language, get together with the individuals on board and unload your issues to hammer out any problems and progress. This will give your team an occasion to work through problems together. 13 Delivering the Project
  15. 15. Measure your Success1 Good news! This part’s effortless because you already set your criteria way back in step three. Now, all you have to do is reconsider and determine whether or not you productively met each criterion. At the end of each work session, experts suggests you commemorate what you’ve accomplished.  After you’ve dances around a little, she suggests you ask yourself these kinds of queries: Which of your techniques worked? Which need to be improved upon? What are the next steps – sustained work or maintenance?” 14 Reflect on your Work2 Final Steps
  16. 16. About Orchestrate Orchestrate is a US based business process management organization with Headquarters in Dallas, Texas. Orchestrate offers services to the diverse outsourcing requirements of clients in an extensive range of businesses including IT, finance, mortgage and contact center. We provide a comprehensive suite of technology and services to our clients that help accelerate sales and boost their profit. Our solutions and services help SMEs and enterprises implement technologies and processes that boost their profitability across the organization.
  17. 17. Contact Us 1330 Capital Parkway, Carrollton TX 75006 success@orchestrate.comToll Free: 800-232-5130 Solutions for higher performance! Orchestrate ©. All rights reserved.