Open Government and Information Integrity


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Presentation by Anne Thurston on Open Government and Information Integrity

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  • Statistics from OEP show that in many cases several requests are inquired for access to the same document / case.
  • The report has identified the different effects of introducing an automated solution for full text publication of documents in the OEP, but has not quantified the costs. It is thus not clear whether agencies that take the solution in use will achieve efficiency gains. This will depend on many factors, including the amount of resources required for quality assurance and control in terms of resource savings associated with the processing of information requests. This will vary from agency to agency including the basis of the types of cases the business processes, what types of cases they choose to publish, and the extent of transparency requirements the organization receives.
  • Open Government and Information Integrity

    1. 1. Open Government and Information Integrity Anne Thurston
    2. 2. Successful Open Government, includingOpen Data (proactive disclosure) and FOI(reactive disclosure), rests to a large extenton reliable and accessible evidence ofgovernment decisions, actions andtransactions derived from officialgovernment records.
    3. 3. FOI: ‘Freedom of Information legislation isonly as good as the quality of the recordsand other information to which it providesaccess. Access rights are of limited value ifinformation cannot be found when requestedor, when found, cannot be relied upon asauthoritative.’UK Lord Chancellor’s Code of Practice on the Managementof Records (Section 46 of the Freedom on Information Act2000)
    4. 4. Open Data: ‘People assume that goodeconomic data is there, but if it is not, workis flawed or not possible. Data should comefrom records – the veracity of the datadepends upon the record. The quality of therecords management system makes youtrust or doubt data.’Bill Dorotinsky, World Bank Sector Manager, Public Sectorand Institutional Reform, Europe and Central Asia/ Co-Leader, Global Expert Team
    5. 5. The Open Government movement isbeginning to recognise the crucialsignificance of reliable and trustworthyevidence as a basis for:•ensuring data integrity•detecting abuse•holding public servants legally accountable•enabling citizens and the press to monitorthe workings of government.
    6. 6. In many countries, government records arenot managed to meet internationalstandards, and in some countries, evenbasic records controls are not in place,particularly where the use of digitaltechnologies has outpaced governmentcapacity to manage digital records.In these cases, there will not be a strongbasis for FOI or Open Data.
    7. 7. The opposite is true in Norway, where theGovernment’s deep commitment to makingreliable evidence available to supporttransparency and accountability illustrateswhat can be achieved. Under its FOI Act,Norway has developed the ability to capturethe content and context of centralgovernment agency records, protect theintegrity of this information over time andmake it easily available to citizens and thepress.
    8. 8. The Electronic Public Records (OEP) systemenables central government agencies topublicise their public records online, therebyachieving proactive and reactive disclosure.Public record data is stored in a searchabledatabase that users search to locate recordsthat interest them. They submit requests toview the records via OEP; the agenciesresponsible for the records process requestsand reply to users directly.
    9. 9. Norway’s system is capable of:•capturing and providing access to trusteddata and digital records in a secure trustedenvironment•linking active and inactive datasets to hardcopy or digital records to provide contextand the means to interrelate data•supporting migration to new software andhardware environments to support ongoingaccess.
    10. 10. Electronic Public Records (OEP) Jon Håkon Odd
    11. 11. Why OEP? • OEP aims to make the Norwegian public sector more open and accessible to citizens. • OEP aims to make the implementation of the principle of public access more efficient. Agency for Public Management17.12.12 and eGovernment (Difi)
    12. 12.• Joint publicizing of records from the central government on the Internet• Used by the Prime Ministers office, ministries, County governors and all agencies• Regulated in the Freedom of Information Act17.12.12 Agency for Public Management and eGovernment (Difi)
    13. 13. Balance considerations Agency for Public Management17.12.12 and eGovernment (Difi)
    14. 14. How does OEP work? Agency for Public Management17.12.12 and eGovernment (Difi)
    15. 15. 17.12.12 Agency for Public Management and eGovernment (Difi)
    16. 16. Simple search17.12.12 Agency for Public Management and eGovernment (Difi)
    17. 17. Advanced search17.12.12 Agency for Public Management and eGovernment (Difi)
    18. 18. Cases17.12.12 Agency for Public Management and eGovernment (Difi)
    19. 19. Recieving information • Documents can be received by e-mail, fax or regular mail • Information requests are normally processed in 2-3 days • The service is free of charge • You can remain anonymous17.12.12 Agency for Public Management and eGovernment (Difi)
    20. 20. Some key figures•105 government agencies publish theirjournal in OEP•There are published more than 5 millionregistry entries in OEP•OEP has communicated about 380 000information request in 275 000 differentregistry entries since May 2010•15 000 of these registry entries have threeor more information requests Agency for Public Management17.12.12 and eGovernment (Difi)
    21. 21. Average per month17.12.12 Agency for Public Management and eGovernment (Difi)
    22. 22. End user Agency for Public Management17.12.12 and eGovernment (Difi)
    23. 23. End users (II) Agency for Public Management17.12.12 and eGovernment (Difi)
    24. 24. Publizicing documents in OEP• Difi is considering how to expand OEP, in order to give access to documents directly from the service.• Can contribute to increase openness by making documents more accessible, and make the government more efficient as there will be less information requests than today. Agency for Public Management17.12.12 and eGovernment (Difi)
    25. 25. User survey OEP 2011• Content suppliers say that the introduction of OEP has led to an increase in information requests.• Functionality for full-text publication is requested by end users, archive employees and government administration.17.12.12 Agency for Public Management and eGovernment (Difi)
    26. 26. Recommendations• Public authorities have a responsibility to facilitate an open and informed public debate, Norwegian Constituion § 100 sixt section.• The public administration shall as far as possible be available online, The governments digitalization program.• Public agencies shall at all times make the information available, without the need for information requests, Government communication policy.17.12.12 Agency for Public Management and eGovernment (Difi)
    27. 27. Evaluation An automated solution for full-text publicizing in the administrative and archival system, will greatly streamline the work to publish full-text documents compared with the current solution. It is therefore favorable to use OEP as a channel to disseminate public documents of general interest. This can help make the administration more open and transparent. Especially if agencies actively use OEP as part of their communication strategy.17.12.12 Agency for Public Management and eGovernment (Difi)