UKDA Research Data Management

736 views

Published on

A presentation delivered as a webinar for Open Access Week at the University of Exeter.

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
736
On SlideShare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
0
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

UKDA Research Data Management

  1. 1. MANING YOUR RESEAERCH DATA: PLANNING TO SHARE ……………………………………………………………………………………………………………………………….……………………………..……………………………………………………………......…...RESEARCH DATA MANAGEMENT TEAMUK DATA ARCHIVEUNIVERSITY OF ESSEX……………………………………………….…………………….MANAGING YOUR RESEARCH DATA: PLANNING TO SHARE: WEBINAR FOR OPEN EXETER24 OCTOBER 2012
  2. 2. QUESTIONS ……………………………………………………………………………………………………………………………….…………………………..HAVE YOU EVER SHARED YOUR DATA?• SHOW OF HANDSOR USED RESEARCH DATA YOU DID NOTCOLECT YOURSELVES?• SHOW OF HANDS……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  3. 3. AIMS OF THIS PRESENATATION ……………………………………………………………………………………………………………………………….…………………………..To indicate the key areas of MRD for researchers• Supports: • your own best practice and UK grant compliance • your own department in handling data outputs from its staff • guiding your students in up-to-date data handling techniques……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  4. 4. RESEARCH FUNDER POLICIES ……………………………………………………………………………………………………………………………….…………………………..• Research Councils UK Common Principles on Data Policy “Publicly funded research data are a public good, produced in the public interest, that should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property.”• Data management planning and sharing required• Funded support services and infrastructure……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  5. 5. ESRC DATA MANAGEMENT PLAN ……………………………………………………………………………………………………………………………….…………………………..• Assessment of existing data• Information on new data• Quality assurance of data• Back-up and security of data• Expected difficulties in data sharing• Copyright/ Intellectual Property Right• Responsibilities• Preparation of data for sharing and archiving……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  6. 6. QUESTION: DM PLANS ……………………………………………………………………………………………………………………………….…………………………..WHO HAS COMPLTED ONE OF THESE PLANS?Let‟s hear your own experience at the end……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  7. 7. THE LIFE OF RESEARCH DATA ……………………………………………………………………………………………………………………………….…………………………..A research „dataset‟ has alonger lifespan than theresearch project thatcreated it ……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  8. 8. HOW TO MAKE YOUR DATA LIVE LONGER ……………………………………………………………………………………………………………………………….………………………….. Data can be used and re-used for future research, if they are: • well documented • well managed • formally shared • preserved Many institutions planning support for their data assets……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  9. 9. MORE PLANNING, BETTER DATA ……………………………………………………………………………………………………………………………….…………………………..• Plan data management early• Assign roles and responsibilities in teams • Data capture and data entry • Designing consent • Checking and quality control • Storage of files • Security of data • Version controlling• Implement and review data management throughout research……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  10. 10. KEY DATA MANAGEMENT INTERVENTION POINTS ……………………………………………………………………………………………………………………………….…………………………..Data formats,data migration Sign off consent form Agree data & metadata templates Licensing, terms Shared data and conditions for sharing protocols sharing, formal documentation ……………………………………………………………………………………………………………………………………………………….……....… Green and Gutmann, 2007 UK DATA ARCHIVE
  11. 11. EXAMPLE: HEALTH AND SOCIAL CONSEQUENCES OF THE FOOT AND MOUTH DISEASE EPIDEMIC IN NORTH CUMBRIA, 2001-2003 (SN5407) ……………………………………………………………………………………………………………………………….………………………….. Research design Consent for participation & primary data useData re-used in study: Participants keep diaries Interviews recorded Interviews transcribed ‘Assessment of Diaries transcribed Knowledge Sources (MS Word) in Animal Disease Control’ Data archiving discussed with Transcripts Transcripts and participants. and user guide recordings archived Consent to archive available from UKDA at UKDA (RTF, MP3) transcripts Catalogue record and recordings created obtained User guide created……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  12. 12. EXAMPLE: WESSEX ARCHAEOLOGY METRIC PROJECT ……………………………………………………………………………………………………………………………….………………………….. Metric animal bone data from archaeological sites in England Measurements & analyses of bone fragments Data entered in Data and info available for download from ADS MS Excel & MS Access database Database preserved as Oracle database and Data deposited with as CSV data by ADS, Archaeology Data with additional context Service information……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  13. 13. PLANNING: CONSENT ……………………………………………………………………………………………………………………………….…………………………..• Will you be collecting personal, confidential or sensitive information?• Are you gaining informed consent for participation?• Are you discussing data sharing with your respondents?• Are you gaining consent from informants to share data beyond your research?……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  14. 14. QUALITATIVE STUDY ……………………………………………………………………………………………………………………………….…………………………..• Data listing provides an at-a-glance summary of data collection……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  15. 15. PLANNING: FORMATTING DATA ……………………………………………………………………………………………………………………………….…………………………..• Which data formats will you use? i.e. Word, MaxQDA, SPSS etc• Will these data be available to use in 10 years time?• What conventions will you use for transcribing audio data?• Who will do the transcription?……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  16. 16. FIELDWORK FROM HELL ……………………………………………………………………………………………………………………………….…………………………..“I‟m sorry but we had to blow up your laptop.”“What….all my client case notes and testimony, writing, pictures,music and applications. Years of work. NO!!!! What?? Are youinsane?? What were you thinking? THAT‟S ALL MY WORK!?” Source: Lilysussman‟s Blog……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  17. 17. DATA INFERNO ……………………………………………………………………………………………………………………………….…………………………..• What if this was your university, your office? Source: University of Southampton, School of Electronics and Computer Science Source: University of Southampton, School of Electronics and Computer Science……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  18. 18. PLANNING: BACK-UP STORAGE & SECURITY ……………………………………………………………………………………………………………………………….…………………………..• Are your files backed up regularly and are back-ups stored safely?• What about precious data on a USB stick or other mobile storage device?• How will you securely store personal or sensitive data? • digital and analogue?• Do you need to keep secure all or just part of your data?……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  19. 19. ENCRYPTING DATA ……………………………………………………………………………………………………………………………….…………………………..• FREE TOOLS OUT THERE TO HELP……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  20. 20. CAN YOU UNDERSTAND/USE THESE DATA? ……………………………………………………………………………………………………………………………….………………………….. SrvMthdDraft.doc SrvMthdFinal.doc SrvMthdLastOne.doc SrvMthdRealVersion.doc……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  21. 21. PLANNING: DOCUMENTATION ……………………………………………………………………………………………………………………………….…………………………..•Would someone else be able to understand your data?•Do you have documentation which gives context toyour data?•How will you label and organize your data and files? file naming – unique file names with date or version number e.g. FoodInterview_1_draft; FoodInterview_1_final; BGHSurveyProcedures_00_04……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  22. 22. PLANNING: DATA SHARING & ACCESS ……………………………………………………………………………………………………………………………….…………………………..• What will happen to your data when you have completed your project?• Who has access to which data during and after research? Who is versioning data?• Are various access regulations needed?……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  23. 23. PLANNING: COPYRIGHT ……………………………………………………………………………………………………………………………….…………………………..• If you are purchasing or using data under license have you considered how that data will be shareable?• Have you established who owns the copyright of your data?• Might there be joint copyright?……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  24. 24. PLANNING: ANONYMISATION ……………………………………………………………………………………………………………………………….…………………………..• Do you need to anonymise data• Remove identifying information or personal data?• How might this be done and by whom?• And when - during data entry or afterwards?……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  25. 25. SOME TOOLS AND RESOURCES ……………………………………………………………………………………………………………………………….…………………………..Best practice guidance on managing and sharing research data (online and published guide)Tools• Data management checklist• Data management costing tool• Resources libraryEnabling infrastructure and trust……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  26. 26. ……………………………………………………………………………………………………………………………….…………………………..……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE
  27. 27. CONTACT ……………………………………………………………………………………………………………………………….…………………………..UK DATA ARCHIVEUNIVERSIY OF ESSEXWIVENHOE PARKCOLCHESTERESSEX CO4 3SQ……………………….……………….T +44 (0)1206 872140E: datasharing@data-archive.ac.ukW: www.data-archive.ac.uk……………………….………………..……………………………………………………………………………………………………………………………………………………….……....… UK DATA ARCHIVE

×