Open Access: DataProtection, Storage andSharing Caroline Dominey
Open Access is all about sharing researchfreely and openly -Data Protection Act is all about protectingpeoples rights in respect to how informationabout them is used. -Freedom of Information provides right toaccess official information held by publicauthorities -Confidentiality in maintaining Trade Secrets &commercial interests etc
Data Protection Act• FAIR PROCESSING • Fair • Open and transparent • Justified • Reasonable• SECURITY • Technical and Operational Measures to protect against • Unauthorised Access • Damage to the Data • Loss of Data
1. Can we ensure fair processing of personal data when it’s deposited in Open Access archives? If so, how?2. How can we ensure the security of personal and confidential data throughout the research process and into Open Access Archives?
Fair Processing• Consent• Information for research participants• Contractual Clauses• Anonymisation (Raw Data vs. Articles)• Ethics• User Licences• Dark Archive
What to tell participants?• Standard information (who you are, what you’re researching etc)• What information are you collecting (photos, personal experiences)?• Who will have access to the data? Can you guarantee that identities will be protected?• Will data be placed in an archive? Who will be able to access this?• What are they consenting to?
Anonymisation• Is it necessary? Oral histories, profiles• Time consuming• Removal of direct identifiers• Removal of indirect identifiers• Devalue research data?• Research publications vs outputs
Security• Encryption (portable devices)• Complex passwords• Do not exchange data using cloud/email unless encrypted• Backup data (and test it periodically)• Ensure confidential data is secure in locked offices, cabinets.• Take care when disposing of devices/records that hold or accessed sensitive data• Dark Archive
Dark Archive• The University’s Dark Archive will be part of the institutional repository where completed data sets which are not suitable to be made available on OA can be stored.
Freedom of InformationExemptions1. Information already accessible2. Information to be published at a future date3. Personal information4. Prejudice to commercial interests
Questions? Caroline Dominey Records Manager firstname.lastname@example.org Tel. 01392 263033http://www.exeter.ac.uk/dataprotection/