Pedro Príncipe & José Carvalho , University of Minho
How to make your repository
OpenAIRE compliant
Online workshop – Janu...
AGENDA
1) OpenAIRE and compliancy with the ERC Scientific 
Council Guidelines for Open Access and the 
European Commission...
OpenAIRE and compliancy
with the EC/ERC OA policies
1/4
OpenAIRE in a nutshell…
How to comply with the EC/ERC OA policies
The European Comission and the European Research 
Council want to provide the widest dissemination and 
access to the resu...
Main goals
Deliver an electronic infrastructure and 
supporting mechanisms for the identification, 
deposition, access, an...
European Research Council
December 2007
ERC Scientific Council publishes 
Guidelines for Open Access, as a 
follow up of i...
Open Access Pilot in FP7
August 2008
European Commission launched 
the Open Access Pilot in FP7 that will run 
until the e...
Open Access Pilot in FP7
Grant agreements in those 7 
areas, signed after August 2008, 
contain a special clause (Special ...
Complying with FP7 and ERC
requirements
»»»»» What to deposit?
»»»»» Where to deposit?
»»»»» When to deposit?
9
What to deposit?
Published version
– publisher’s final version of the paper, including all 
modifications from the peer re...
Where to deposit?
Institutional repository
– of the research institution with which they are affiliated
OR (If this is not...
When to deposit?
Researchers should deposit their articles or manuscripts in a 
relevant repository immediately upon accep...
The pilot covers approximately
20% of FP7 projects:
13
How to comply workflow
14
REPOSITORY
Submit manuscript
to publisher
Final author
manuscript
Reference of the article avail...
Repository Managers
How to support researchers?
»» Make your repository OpenAIRE complaint
15
How to make your repository
OpenAIRE compliant
2/4
Steps to make your repository OpenAIRE complaint
OpenAIRE guidelines
Steps to make your repository
OpenAIRE complaint
1.Register your repository in OpenDOAR
OpenDOAR is an authoritative world...
1. OpenDOAR
The first step is to register your repository in 
OpenDOAR.
If you are already registered in OpenDOAR:
– Check...
2. OpenAIRE Guidelines
First of all, compliance to the OpenAIRE guidelines 
The purpose of OpenAIRE Guidelines is to make ...
2. OpenAIRE Guidelines
Make your repository OpenAIRE compliant by 
implementing the OpenAIRE Guidelines
Plugins (popular r...
2. Test the OpenAIRE
compliance
After you have made some progress in implementing the 
guidelines you should run a complia...
3. Join OpenAIRE
After a short compliancy test, your repository will be ready to 
join OpenAIRE »» www.openaire.eu:8380/dn...
Compliant repositories – list
in the portal
23
Find the repository in the
portal
24
The portal inform about the
repository compliance
25
OpenAIRE guidelines
OpenAIRE Guidelines
Released in July 2010 (V. 1.1 Nov. 2010) 
– The OpenAIRE guidelines are 
supplementary and built on to...
OpenAIRE Guidelines
OpenAIRE Set
Content definitions:
– The content to be inserted in the 
OpenAIRE set must  be EC funded...
OpenAIRE Guidelines
New elements
access_rights
embargo_end_date
projectID
29
OpenAIRE guidelines
projectID
30
Element name projectID
DCMI definition dc:relation
Usage Mandatory
Usage instruction A vo...
OpenAIRE guidelines
accessRights
31
Element name accessRights
DCMI definition dc:rights
Usage Mandatory
Usage instruction ...
OpenAIRE guidelines
embargoEndDate
32
Element name embargoEndDate
DCMI definition dc:date
Usage Recommended
Usage instruct...
Compliancy for DSpace
3/4
Addons: 
OAI Extended & OpenAIRE Authority Control 
OAI extended Addon
OAI extended Addon
OAI Extended Addon (or a patch to be more precise):
– Extends the base functionality of the OAI‐PMH int...
OAIextended
Initially created for the DRIVER Guidelines
– Now enables OpenAIRE compliance.
How?
– Filter all the records t...
Addon OAI Extended
OAI Extended Addon is a DSpace patch (1.6.2 & 1.7.2):
Dspace 1.6.2
• OAIextended v.2 (08 Nov 2010) 
htt...
Set EC Funded Resources
OpenAIRE Authority
Control
OpenAIRE Authority Control
Dspace 1.6.2
http://projecto.rcaap.pt/index.php/lang‐pt/consultar‐recursos‐de‐apoio/remository?...
Addon
OpenAIRE Authority Control
This Addon use Dspace “Authority Control” functionality:
– provides a way to list and ver...
OpenAIRE
Authority Control Addon
Allows users to search and include FP7 
projects ID in the metadata of the records 
dispo...
OpenAIRE
Authority Control Addon
43
OpenAIRE
Authority Control Addon
44
Edit record
Metadata
45
openAccess
Questions and Answers
4/4
Support information
www.openaireaire.eu
Helpdesk
Further Information
Open access pilot in FP7: 
http://ec.europa.eu/research/scien
ce‐society/open_access
Twitter: @OpenAIR...
Questions and Answers
50
Pedro Príncipe pedroprincipe@sdum.uminho.pt
– skype id ratodebiblioteca
José Carvalho jcarvalho@s...
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OpenAIRE Making your repository OpenAIRE compliant: tutorials and short videos

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Tutorials/short videos about making your repository OpenAIRE compliant. (Jan. 2012 - January is OpenAIRE compliance month.)

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OpenAIRE Making your repository OpenAIRE compliant: tutorials and short videos

  1. 1. Pedro Príncipe & José Carvalho , University of Minho How to make your repository OpenAIRE compliant Online workshop – January 23 and 24, 2012
  2. 2. AGENDA 1) OpenAIRE and compliancy with the ERC Scientific  Council Guidelines for Open Access and the  European Commission Open Access Pilot in FP7,  Pedro Príncipe 2) How to make your repository OpenAIRE  compliant, Pedro Príncipe & José Carvalho 3) Compliancy for DSpace, José Carvalho 4) Questions and Answers. 2
  3. 3. OpenAIRE and compliancy with the EC/ERC OA policies 1/4 OpenAIRE in a nutshell… How to comply with the EC/ERC OA policies
  4. 4. The European Comission and the European Research  Council want to provide the widest dissemination and  access to the results of the research they fund. OpenAIRE implements the Open Access requirements in EU Member States 4
  5. 5. Main goals Deliver an electronic infrastructure and  supporting mechanisms for the identification,  deposition, access, and monitoring of FP7 and ERC  funded articles. Additionally, offer a special repository for articles  that can be stored neither in institutional nor in  subject‐based/thematic repositories. All deposited articles will be visible and freely  accessible world‐wide through a new portal to  the products of EU‐funded research, built as part  of this project.  Work with several subject communities to explore  the requirements and practices to deposit, access  and manage research datasets in combination  with research publications.  5 Helpdesk & repositories Orphan repository OpenAIRE portal Study & OpenAIREplus
  6. 6. European Research Council December 2007 ERC Scientific Council publishes  Guidelines for Open Access, as a  follow up of its 2006 Statement on  Open Access. ERC, requires: that all peer‐reviewed  publications from ERC‐funded  research projects be deposited on  publication into an appropriate  disciplinary or institutional  repository, and subsequently  made Open Access within 6  months of publication. 6
  7. 7. Open Access Pilot in FP7 August 2008 European Commission launched  the Open Access Pilot in FP7 that will run  until the end of the Framework  Programme The pilot applies to 7 research areas: 1. Energy 2. Environment (including Climate Change) 3. Health 4. Information and Communication  Technologies (Cognitive Systems,  Interaction, Robotics) 5. Research Infrastructures (e‐ infrastructures) 6. Science in society 7. Socio‐economic sciences and the  humanities 7
  8. 8. Open Access Pilot in FP7 Grant agreements in those 7  areas, signed after August 2008,  contain a special clause (Special  Clause 39) requiring beneficiaries: 1. to deposit articles resulting from FP7  projects into an institutional or  subject based repository 2. to make their best efforts to ensure  open access to these articles within  six months (Energy, Environment,  Health, Information and  Communication Technologies,  Research Infrastructures) or twelve  months (Science in Society, Socio‐ economic Sciences and Humanities 8
  9. 9. Complying with FP7 and ERC requirements »»»»» What to deposit? »»»»» Where to deposit? »»»»» When to deposit? 9
  10. 10. What to deposit? Published version – publisher’s final version of the paper, including all  modifications from the peer review process, copyediting  and stylistic edits, and formatting changes (usually a PDF  document) OR Final manuscript accepted for publication – final manuscript of a peer‐reviewed paper accepted for  journal publication, including all modifications from the  peer review process, but not yet formatted by the  publisher (also referred to as “post‐print” version). 10
  11. 11. Where to deposit? Institutional repository – of the research institution with which they are affiliated OR (If this is not possible) Subject based/thematic repository OR Orphan Repository provided by OpenAIRE  for  articles that can be stored neither in institutional nor  in subject‐based/thematic repositories 11
  12. 12. When to deposit? Researchers should deposit their articles or manuscripts in a  relevant repository immediately upon acceptance for  publication, to be made open access within six or twelve  month depending on the FP7 research area 6 Months Access Embargo 12 Months Access  Embargo ERC All grant recipients after 2007 FP7 in the thematic areas: "Health", "Energy", "Environment" (including  Climate Change)", and "Information &  communication technologies" (“Cognitive Systems”,  “Interaction” and “Robotics”) in the activity: "Research infrastructures" (e‐infrastructures) in the thematic area: "Socio‐economic Sciences  and the Humanities" in the activity: "Science in Society" 12
  13. 13. The pilot covers approximately 20% of FP7 projects: 13
  14. 14. How to comply workflow 14 REPOSITORY Submit manuscript to publisher Final author manuscript Reference of the article available on the OpenAIRE/EC sites, fulltext available to all (immediately or after embargo periodoin repository 14
  15. 15. Repository Managers How to support researchers? »» Make your repository OpenAIRE complaint 15
  16. 16. How to make your repository OpenAIRE compliant 2/4 Steps to make your repository OpenAIRE complaint OpenAIRE guidelines
  17. 17. Steps to make your repository OpenAIRE complaint 1.Register your repository in OpenDOAR OpenDOAR is an authoritative worldwide directory of  academic open access repositories. 2. Test compliancy with OpenAIRE Make your repository OpenAIRE complaint – by  implementing the OpenAIRE Guidelines 17 3. Add your repository in OpenAIRE OpenAIRE in collaboration with OpenDOAR provides you an  easy web tool to help you register the repository.
  18. 18. 1. OpenDOAR The first step is to register your repository in  OpenDOAR. If you are already registered in OpenDOAR: – Check if the information is update – Attention to the URL and admin email 18
  19. 19. 2. OpenAIRE Guidelines First of all, compliance to the OpenAIRE guidelines  The purpose of OpenAIRE Guidelines is to make FP7/ ERC  publications visible. To achieve this and allow central  harvesting of FP7/ ERC publications, repositories must  comply with some minimum technical requirements. “The OpenAIRE Guidelines are simple metadata  specifications for repositories that need to be OpenAIRE  compliant. After complying to the OpenAIRE guidelines, the  repository will become the single entry point for  researchers that want to deposit FP7 publications.” 19
  20. 20. 2. OpenAIRE Guidelines Make your repository OpenAIRE compliant by  implementing the OpenAIRE Guidelines Plugins (popular repository platforms) helps to  implement the guidelines Repository should enable the deposition of  publication files and metadata (also info relative to  the EC projects funding) Get EC project data 20
  21. 21. 2. Test the OpenAIRE compliance After you have made some progress in implementing the  guidelines you should run a compliancy test. The OpenAIRE provides a validator where you can verify if  the repository is truly compatible with the guidelines. www.openaire.eu:8380/dnet‐validator‐openaire  Enter the OAI‐PMH base URL of your repository and choose  to test your repository against the OpenAIRE rule set.  After running the test you can browse the results.  Please make sure you have an ec_fundedresources set and  that it contains at least one record. 21
  22. 22. 3. Join OpenAIRE After a short compliancy test, your repository will be ready to  join OpenAIRE »» www.openaire.eu:8380/dnet‐validator‐openaire Use the validator web tool to register the repository 22
  23. 23. Compliant repositories – list in the portal 23
  24. 24. Find the repository in the portal 24
  25. 25. The portal inform about the repository compliance 25
  26. 26. OpenAIRE guidelines
  27. 27. OpenAIRE Guidelines Released in July 2010 (V. 1.1 Nov. 2010)  – The OpenAIRE guidelines are  supplementary and built on top of the  DRIVER Guidelines  Plus fields: projectID, accessRights,  embargoEndDate – All aspects of the DRIVER Guidelines are  valid, with a very few exceptions. 27
  28. 28. OpenAIRE Guidelines OpenAIRE Set Content definitions: – The content to be inserted in the  OpenAIRE set must  be EC funded content Set naming setName setSpec* The OpenAIRE set EC_funded_resources set ec_funded_resources 28
  29. 29. OpenAIRE Guidelines New elements access_rights embargo_end_date projectID 29
  30. 30. OpenAIRE guidelines projectID 30 Element name projectID DCMI definition dc:relation Usage Mandatory Usage instruction A vocabulary of projects will be exposed by OpenAIRE through OAI-MPH, and available for all repository managers. Values will include . The projectID equals the Grant Agreement number, and is defined by the namespace info:eu-repo/grantAgreement/EC/FP7 Example <dc:relation> info:eu- repo/grantAgreement/EC/FP7/12345 </dc:relation>
  31. 31. OpenAIRE guidelines accessRights 31 Element name accessRights DCMI definition dc:rights Usage Mandatory Usage instruction Use values from vocabulary Access Rights at http://wiki.surffoundation.nl/display/standard s/info-eu-repo/#info-eu-repo-AccessRights; values are: info:eu- repo/semantics/closedAccess info:eu- repo/semantics/embargoedAccess info:eu-repo/semantics/restrictedAccess info:eu-repo/semantics/openAccess Examples <dc:rights> info:eu- repo/semantics/openAccess </dc:rights>
  32. 32. OpenAIRE guidelines embargoEndDate 32 Element name embargoEndDate DCMI definition dc:date Usage Recommended Usage instruction Recommended when accessRights = info:eu- repo/semantics/embargoedAccess The date type is controlled by the name space info:eu-repo/date/embargoEnd/, see http://wiki.surffoundation.nl/display/standards /info-eu-repo/#info-eu-repo- DateTypesandvalue. Encoding of this date should be in the form YYYY-MM-DD (conform ISO 8601). Examples <dc:date> info:eu- repo/date/embargoEnd/2011-05-12 <dc:date>
  33. 33. Compliancy for DSpace 3/4 Addons:  OAI Extended & OpenAIRE Authority Control 
  34. 34. OAI extended Addon
  35. 35. OAI extended Addon OAI Extended Addon (or a patch to be more precise): – Extends the base functionality of the OAI‐PMH interface and  delivers repository administrators more flexibility and  functionalities to select and filter the information. – The purpose of the OAI Extended Addon was to modify the  OAI Interface's output, showing only items that were  compliant with the DRIVER Guidelines. – The Addon provides also the tools to create a set according to  the requirements of the OpenAIRE Guidelines, helping  European repositories to become OpenAIRE compliant. – Other features are: hability to show didl schema and ETDMS  itens. May be completely adjusted to other environments and  can easily be configured, changed or extended… 35
  36. 36. OAIextended Initially created for the DRIVER Guidelines – Now enables OpenAIRE compliance. How? – Filter all the records that have a dc.relation with: info:eu‐repo/grantAgreement/EC/FP7/???? This set is used for OpenAIRE Portal
  37. 37. Addon OAI Extended OAI Extended Addon is a DSpace patch (1.6.2 & 1.7.2): Dspace 1.6.2 • OAIextended v.2 (08 Nov 2010)  http://projecto.rcaap.pt/index.php/lang‐en/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=328 • OAIextended v.2.3 (26 Jul 2011) http://projecto.rcaap.pt/index.php/lang‐en/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=341 Dspace 1.7.2 – OAIextended v.2.4 (25 Oct 2011) http://projecto.rcaap.pt/index.php/lang‐en/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=344 37
  38. 38. Set EC Funded Resources
  39. 39. OpenAIRE Authority Control
  40. 40. OpenAIRE Authority Control Dspace 1.6.2 http://projecto.rcaap.pt/index.php/lang‐pt/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=342 Dspace 1.7.2 http://projecto.rcaap.pt/index.php/lang‐pt/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=345 40
  41. 41. Addon OpenAIRE Authority Control This Addon use Dspace “Authority Control” functionality: – provides a way to list and verify OpenAIRE projects (FP7); – the list of projects is maintained as a web‐service – a local cache is created in order to be queried by users – only adds the correct value in dc.relation field Main goals: – Simplify and standardize the projects (ID) identification in  the deposit process; – Facilitates compliance with the OpenAIRE guidelines  41
  42. 42. OpenAIRE Authority Control Addon Allows users to search and include FP7  projects ID in the metadata of the records  disposed in accordance with the guidelines * Needs the OAIextended Addon to create the set  (ec_fundedresources) 42
  43. 43. OpenAIRE Authority Control Addon 43
  44. 44. OpenAIRE Authority Control Addon 44
  45. 45. Edit record Metadata 45 openAccess
  46. 46. Questions and Answers 4/4 Support information
  47. 47. www.openaireaire.eu
  48. 48. Helpdesk
  49. 49. Further Information Open access pilot in FP7:  http://ec.europa.eu/research/scien ce‐society/open_access Twitter: @OpenAIRE_eu Book an individual consultation with  the OpenAIRE team members  (January 25, 26 or 27) Contact: pedroprincipe@sdum.uminho.pt www.openaire.eu49
  50. 50. Questions and Answers 50 Pedro Príncipe pedroprincipe@sdum.uminho.pt – skype id ratodebiblioteca José Carvalho jcarvalho@sdum.uminho.pt – skype id josekarvalho www.openaire.eu

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