Get Recognized! Workshop
Workshop for RSOs Applying for
Recognition for the 2014-2015
Welcome to the Get Recognized! Workshop. The Student
Activities Center is excited to have your organization get
recognized by the Student Activities Center for the 2014-
2015 year. FSU has over 600 Recognized Student
Organizations on campus, and each organization helps
create unique involvement opportunities that enhance the
This workshop is designed not only to help you recognize a
Recognized Student Organization (RSO), but also to
provide information to help your organization to be
successful on campus.
During the workshop, six main areas will be covered:
•People to Know
•Policies and Procedures
•Event Planning and Funding
•Quiz and Next Steps
Responsibility of Information
As officers of your organization, you are responsible
for sharing the information in this workshop with the
other officers and members of your organization. You
will be held accountable if your organization or members
violate any University policies, state, federal, and/or local
laws. Please be aware of all the various University policies
and procedures that are provided in this workshop, in the
Student Handbook, and the Student Conduct Code, found
at the link listed below. Should any policies be violated, you
will be responsible along with your organization.
Dates and Deadlines
The recognition process for the 2014-2015 year opened
April 1st, 2014. All organizations that were previously
recognized have until September 30th, 2014 to complete
the process to re-recognize.
New organizations may recognize at any time during the
year while the recognition process is open. There is no
deadline for starting a new organization on campus.
However, keep in mind that regardless of when you
complete the recognition process, every organization
must re-recognize every year.
Dates and Deadlines
If this process is not completed by September 30th,
unrecognized organizations will lose any privileges
associated with recognition, such as the ability to reserve
space, receive funding, or participate in campus events.
It is possible to reinstate your organization at any point by
successfully completing the re-recognition process within
one year. Keep in mind, however, that losing your
recognition at any point can greatly impact your
organization’s ability to function on campus. Therefore, it is
not advised to allow your recognition to lapse. If your
organization has been unrecognized for over a year, please
contact the Student Activities Center before
attempting to re-recognize.
As a RSO on campus, you are afforded many privileges.
These privileges can help lead to a successful year of
programs, events, and meetings. Some privileges include:
•Space reservations with Oglesby Union Guest Services
& other campus departments
•Tabling at Market Wednesday
•Participation in campus-wide events
•Event Planning resources
•Funding through the Student Government Association
•Printing through Student Publications
•Eligibility for Office Space, Storage, Mailbox, Copies,
and more in the Student Activities Center (SAC)
Participation in Market Wednesday is one privilege given to
recognized student organizations. Market Wednesday is a
medley of activities that occurs every Wednesday of the
semester in the Oglesby Union courtyard. A combination of
RSOs, market vendors, and passersby makes the Union the
place to be on Wednesdays. RSOs can participate by
reserving a table to promote their events, recruit new
members, or just showcase their organization. RSOs can
also sponsor the Amplified Sound Hour from 12:00pm –
1:00pm to showcase their own performance skills. For more
Information on how to participate in Market Wednesday,
Nole Central (found at studentgroups.fsu.edu), is the
center for student involvement and RSOs at FSU.
It includes customized online RSO profiles, event
management & promotion, recognition applications,
organization directory, virtual flyer board, events
calendar, campus news and much more!
Once your organization is recognized by the Student
Activities Center, you gain access to these benefits
and can begin using Nole Central to develop your
organization and promote it’s mission and goals here
at Florida State University.
Student Activities Center
The Student Activities Center (SAC) wants to ensure the
success of all RSOs on campus. The SAC office is located
on the 3rd floor of the Oglesby Union above the Art
Center/Kaplan. It houses organizations such as SOAR
Board, Union Productions, Homecoming, Dance Marathon,
Peer Involvement Mentors, RSO Review Board, and more.
The SAC serves as a guide for Florida State students to
mold and create their own unique and fulfilling FSU
Student Activities Center
The SAC also produces two online resources that can
provide valuable information for RSOs. They include the
Organizations and Involvement website
(http://union.fsu.edu/sac/involvement/) and the RSO
handbook). The Organizations and
Involvement website provides links to important campus
resources and forms. It also provides news and updates for
RSOs. The RSO Handbook compiles a lot of campus-wide
resources into one document. You can find information such
as off-campus banking, international travel, reservation
policies, and other detailed information you may need
throughout the year.
Student Activities Center
The following staff members are in the SAC and are always
happy to help:
•Organizations and Involvement
~ Dorsey Spencer (firstname.lastname@example.org)
~ Gabe Marenco (email@example.com)
~ Mallory Garcia (firstname.lastname@example.org)
~ Allison Peters (email@example.com)
~ Lori Vaughn (firstname.lastname@example.org)
~ David Rañon (email@example.com)
You can find more information at http://union.fsu.edu/sac or
by contacting 850-644-6673 or firstname.lastname@example.org.
One student group on campus that serves as a resource to
all RSOs is the Student Organization Advisory and
Resource (SOAR) Board. SOAR Board is an entity of the
Student Activities Center and serves as a liaison group to all
RSOs. The board is comprised of involved student leaders,
which throughout the year to provide valuable resources
and events such as workshops, RSO Presidents’ Mixers,
Involvement Fairs, Market Wednesdays, consultations with
organizations and more. You can find more information
about SOAR Board at http://union.fsu.edu/sac/soar/.
New student organizations will meet with SOAR Board
prior to beginning the recognition process. SOAR
Board will guide new organizations through the
recognition process, and discuss what it means to be a
Recognized Student Organization. SOAR Board can
also help new organizations with their recognition
applications and constitutions. For more information or
to schedule a meeting with SOAR Board, contact
SOAR Board at SOAR@admin.fsu.edu.
Oglesby Union Board
Another important group of students to know is the Oglesby
Union Board. The Oglesby Union Board is established to
provide students, faculty, and staff with activities, programs
and services offered through the Oglesby Union Complex.
The Oglesby Union Board represents the University
community to ensure that the facilities, services, and
amenities offered by the Oglesby Union Complex meet the
needs and interests of their constituents. These students
are elected to represent you. You can find more information
about the Oglesby Union Board at
Other Important Departments
Many departments on campus offer resources to RSOs.
Below are just some departments you may want to know:
Name Phone Website
Oglesby Union 644-6860 union.fsu.edu
Student Government Association 644-1811 sga.fsu.edu
Center for Leadership and Social
Center for Global Engagement 644-1702 cge.fsu.edu/
Campus Recreation (Sport Clubs) 644-7902 campusrec.fsu.edu/sport
Greek Life 644-9574 greeklife.fsu.edu
Career Center 644-6431 career.fsu.edu
Dean of Students 644-2428 deanofstudents.fsu.edu
FSU Police 644-1234 police.fsu.edu
All policies in place for RSOs are implemented to help
RSOs be successful on FSU’s campus. The following are
links to some of the most important polices to know as you
begin to hold meetings, events, and function as a RSO. The
RSO Handbook and the Student Conduct Code will cover
all policies that must be followed. Your organization is
responsible for following these policies at all times. So it is
important for you to be familiar with them:
• RSO Handbook:
• Student Conduct Code:
The FSU Student Conduct Code defines hazing as “Any
group or individual action or activity that inflicts or intends to
inflict physical or mental harm or discomfort or which may
demean, disgrace, or degrade any person, regardless of
location, intent, or consent of participant(s).” FSU is
committed to creating a hazing-free community and is a
premier anti-hazing institution. Hazing is never tolerated,
and your organization needs to make the same
commitment. You can sign the Hazing-Free Community
Pledge, find resources and more information, and make
anonymous reports online at http://hazing.fsu.edu.
University Posting Policy
The University Posting Policy is designed to help
organizations publicize events while keeping the campus
beautiful and clean. Areas are designated around campus
for chalking, flyers, banners, free-standing signs, and more.
For maps and more information about approved posting
areas, visit http://posting.fsu.edu.
Trademark and Licensing Policy
You must obtain permission to use any registered University
symbol or logo. Any individual, group, or organization
desiring to use registered university symbols or logos, for
commercial or non-commercial purposes, should contact
the Director of University Trademark Licensing, who shall be
responsible for determining the appropriateness of such
use, and the execution of any necessary written agreement
extending permission for use.
Find more information about this policy at:
All students, faculty, and staff at FSU are expected to
“Uphold the Garnet and Gold,” and the same applies to your
organization. The Civility Statement was created in 2010 to
remind us to:
•Demonstrate respect for ourselves and others
•Take responsibility for yourself and those around you
•Reflect the values of the Florida State University
You can find out more about the Civility Statement and the
associated gold coins online at http://uphold.fsu.edu/.
RSO Review Process
The Recognized Student Organization (RSO) review process is
in place to educate organizations about the responsibilities of
having official University recognition, to hold organizations
accountable for violations of University Policy, and to protect the
rights of recognized student organizations.
If your organization violates policies or procedures of the
University, your organization may be subject to appear before the
RSO Review Board, a panel of appointed student leaders. The
president and advisor of the organization will be notified anytime
an incident is reported, and the severity of the alleged incident
will determine whether a review will take place. The outcome of
a review could be a variety of different sanctions, from workshop
attendance to loss of recognition.
Find more information about this process in the RSO Handbook:
One of the privileges of being an RSO is the ability to
reserve space on campus. Most often, RSOs reserve space
through the Oglesby Union Guest Services department.
They can help you find space in the Oglesby Union, the
Askew Student Life Center, and the Student Services
Building to hold your meetings and events. They can also
assist you in reserving space in academic buildings (HCB,
Bellamy, etc). Reservations can be made online
(https://unionreservations.fsu.edu/) by an officer of the
organization, who MUST be listed in your organization's
roster on your online profile at Nole Central
(http://studentgroups.fsu.edu). Please ensure
your roster is accurate prior to requesting space.
To find more information on Guest Services, visit
Other departments also allow RSOs to reserve space, but
keep in mind that each department has its own policies for
reserving and using their space. Be sure to find out as much
information as you can before hosting events in any space.
Here are departments you may contact to reserve space:
•The Center for Global and Multicultural Engagement
(The GLOBE): http://cge.fsu.edu/theglobe/
•University Relations (to reserve Miller Hall or Langford
•Campus Recreation or the FSU Reservation:
Things to know when planning
events with Guest Services
• As a Recognized Student Organization, you are able to reserve space in the Oglesby Union, Student
Services Building, and Askew Student Life Center.
– For details on reservable spaces, click here.
• There are 2 instances when your group could be charged to use our spaces
1. If you are holding a conference or event that charges admission as a condition of entry (i.e.
tickets, conference registrations, etc…)
2. If you plan an event outside of our regular hours of operation your group will be charged an
overtime fee, which is $100 for the first hour and $50 for each additional hour.
• Guest Services has a convenient online reservation system you can use to request space.
– There are helpful videos on the homepage of this site to help you navigate the system.
– Not all requests for space will be approved. Sometimes we will have additional questions or
sometimes the activity you’re planning (i.e. dancing) is not allowed in the space you’ve
requested. Keeping an open line of communication with us is the best way to avoid delay in your
• Only officers of RSOs can request space.
– The roster for your organization in Nole Central must be completely up-to-date to avoid any
unnecessary cancelations of your requests.
Things to know when planning
events with Guest Services
• The No-show Policy
– If your organization does not show up to a reservation within one hour of
the start time, then the org is charged with a no-show.
– Every no-show is recorded and the contact listed for the reservation will
• After 3 no-shows in one semester, your organization will not be able to reserve
space with Guest Services for the remainder of that semester.
• After 4 no-shows in one semester, all remaining space reservations for your org will
• How to avoid a no-show
– Keep us up to date on the primary contact for your reservations. Our
system sends automated reservation reminders to this person with a
handy CANCEL link. If you do not plan to use the space, please click on
the link to cancel.
– You can cancel via our automated system up to 48-hours in advance of
your reservation. If you’ve passed this deadline and can’t cancel online,
please call us at 644-6083 to cancel.
Things to know when planning
events with Guest Services
• We use a cloud-based software call Social Tables to help design
diagrams for events in our spaces. If your event requires a setup
configuration not listed here, please ask us about how this
software can help with your event planning.
• Our office is located above Chili’s in the Krentzman Lounge. Feel
free to visit us there or contact us at (850) 644-6083 for any
questions regarding your reservation or any future space requests.
You can also e-mail us at email@example.com.
• There is MUCH more information on our website.
– Please become familiar with all of the information and don’t
hesitate to stop by, email, or call with questions.
At FSU, the permitting process is very important for RSO
events held on campus. This process ensures your events
are safe and not in violation of any University policy, state,
federal, and/or local laws.
The Event Permit must be completed at least 10 business
days prior to the event. If the event requires contracts, the
permit must be completed at least 15 business days prior.
This process will help you navigate through any necessary
contracts, policies, reservations, or other departments you
may need to contact. The Event Permit is completed
through Nole Central and more details about
how to fill it out can be found at
An Event Permit is required for any event which involves
one or more of the following:
•Large or emotionally charged crowds
•Appointed or elected officials or candidates will be
•Performers, speakers, or other acts unaffiliated with
sanctioned FSU academic programs or RSOs
•Rallies/demonstrations held in areas other than
designated free speech zones
•One or more contracts or rentals (like artist contracts,
DJ contracts, inflatables, tents, etc.)
•Fundraisers or events where money exchanges hands
•Physical activity, 5k, or walk
•Minors on campus
•The event is held outdoors
RSOs are encouraged to co-sponsor events with each other. By
co-sponsoring programs/events, RSOs can save money and
time. It will also attract more students to events through
expanded publicity and word-of-mouth. When attempting to co-sponsor
an event, think about the purpose of the event and what
other RSOs/departments might want to get involved.
Remember, you can search Nole Central
(nolecentral.dsa.fsu.edu) to find other RSOs who may have
similar interests. Additionally, Union Productions, FSU’s
programming board, can co-sponsor programs with RSOs. You
can find the request form at http://up.union.fsu.edu/co-sponsorships/.
You can also partner with the Student Life Cinema for
any movie event. You can find more information at
Student Organization Travel
While an event permit is not required if your organization is planning
on traveling, the event planning team is still here to help you with
any of your arrangements.
If you are planning on traveling with your organization somewhere
outside of Tallahassee, whether by car or plane, be sure to review
our tips at http://union.fsu.edu/sac/eventplanning/tips-for-student-travel/.
There are many things to think about when planning a
responsible trip, including analyzing the cost of the trip, planning
precautionary safety measures, and anticipating any risks that may
be associated with the trip, whether financial, reputational, physical,
You can also find travel rosters, waivers, emergency contact
forms, and travel plan forms on our website, that we
strongly encourage you to use as your plan your trip.
RSOs may be eligible to receive funding from the Student
Government Association. While this workshop will highlight
the funding process, please check with the SGA Accounting
Office (http://sga.fsu.edu/) for the most up to date
information on the funding process.
**Please note that the funding process is different for
graduate student organizations, sport clubs recognized by
Campus Recreation, and Greek organizations recognized
by the Office of Greek Life.
Currently, RSOs can request money through two funding
committees: the Programming Allocations Committee (PAC)
and the Resources for Travel Allocations Committee
PAC hears and deliberates requests for funds relating to
RSO office supplies, programming and events, including
food, entertainment, equipment, supplies, and venue
services. RTAC hears and deliberates requests for any
funds relating to travel.
Please check with the SGA Accounting Office
(http://sga.fsu.edu/) for the most up to date
information on the funding process.
In order to be eligible to request funds from either
committee, at least two officers (most often the President
and Treasurer) from your organization must be financially
certified with the SGA Accounting Office. These officers
must be listed on the organization’s online profile on Nole
Central at http://nolecentral.dsa.fsu.edu. You can find the
certification process online at the SGA Accounting website
The Financial Manual and certification process changes
yearly so you must re-certify each school year. If your
organization does not have two certified officers, funds will
not be dispersed to your organization.
To apply for funding, your organization must submit a
funding request with a detailed budget to the appropriate
committee. You will then be asked to present to the
committee before the request goes to the student senate.
Each committee has unique deadlines and meeting times.
Contact SGA for more information about the process and
If your organization would like help navigating the funding
process, you can also contact SOAR Board
(firstname.lastname@example.org) as they have representatives on
each of these boards and can provide assistance in
preparing your funding requests.
Whether you are a re-recognizing organization or starting a
new organization, you must follow these requirements to be
a RSO at FSU:
•Complete a Get Recognized! Workshop and Quiz
•Have at least 10 members (must be FSU students)
•Have at least 2 officers (must have at least a 2.0 GPA)
•Have a full time FSU faculty/staff advisor
•Have a local constitution in compliance with all
guidelines (unless you are a Greek organization)
•Upload all information to the organization’s profile by
completing the online application by at
•Download, read, and have the president and
advisor sign the Recognition Application to be
returned to the Student Activities Center.
The entire recognition process must be
completed by September 30th for returning
organizations to maintain the privileges of
recognition for the 2014-2015. Complete your
recognition process early to avoid delays and
give yourself time to attend to unexpected
Organization Name Policy
You may not use any form of the university’s name at
the beginning of your name. The university’s name may
only appear at the end of your organization’s name and
should be followed by the statement “a Recognized Student
Organization” (i.e. Student organization at Florida State
University, a Recognized Student Organization).
The name of the university should be in one of these forms:
•Florida State University
Find details about this policy at:
Please keep in mind that membership in a Recognized
Student Organization is limited to students currently
enrolled at Florida State University. Faculty and staff of
Florida State University shall be free to participate in a
manner that is consistent with the constitution and bylaws of
the organization. Non-FSU students, who are enrolled in
joint FSU programs or participate in partnership programs
approved by the University Registrar, shall be eligible for
limited membership in recognized student organizations and
shall be free to participate in a manner that is consistent
with university policies and the constitution and bylaws of
Find details about this policy at:
Your advisor can play a very important role with your
organization. The advisor’s role is to help your organization
be productive and successful. You are encouraged to find
an advisor that will have an investment in the purpose of
your organization. Resources for advisors and how to set up
your own expectations for them can be found online and in
the Advisor Manual found at
Remember your advisor MUST be a full-time faculty or
staff member at FSU.
Your organization’s constitution is intended to be your governing
document. It should not only include university policies, but should also
be tailored to fit your organization’s needs. All decision making,
membership requirements, and election processes should be
student run, democratic processes that are fair to all involved.
The RSO Handbook includes the detailed list of all required elements of
the Constitution. A sample constitution is also available online for your
organization to reference at
Many organizations at FSU may be part of a national organization;
however, FSU requires a local Constitution because of the
various required statements and components that may not
be included in the national Constitution.
**If you are a Greek organization registered with the Office of Greek Life, you need
to sign a memorandum of understanding instead of completing a local constitution
Required Constitution Sections
•Organization Name and Purpose
•Membership Requirements, including:
~Revocation of Membership Process
•Officers Eligibility, Titles, and Duties
•Election, Nomination, and Term of Officers
•Officer Vacancies (Removal and Resignation) Process
•Finances Information (including Inability to Pay Dues statement)
•Publications Process (including Posting Policy Compliance
Required Constitution Statements
The following statements must be in your constitution exactly as shown:
Membership Statement: Membership is limited to all students who are enrolled
with the Florida State University.
Non-hazing Statement: No hazing or discrimination will be used as a condition
of membership in this organization.
Non-discrimination Statement: This organization agrees to adhere to the
University non-discrimination statement: No university student may be denied
membership on the basis of race, creed, color, sex, religion, national origin, age,
disability, veterans’ or marital status, sexual orientation, gender identity, gender
expression, or any other protected group status.
Inability to Pay Dues Statement: No university student may be denied
membership due to inability to pay dues. If a member is not able to pay dues,
other arrangements will be made.
Posting Policy Compliance: All advertisements of the organization must
comply with the University Posting Policy (http://posting.fsu.edu).
Florida State University does not tolerate sexual violence.
We continue to actively and aggressively provide institution-wide
programs and services to educate our students and
university community on responsible conduct, the meaning of
consent, how to properly report cases of sexual misconduct,
and how to hold individuals accountable for their behavior. The
kNOw MORE sexual violence prevention initiative is about
action, education, and the continuum of care for our students,
faculty, and staff.
Florida State University’s Sexual Violence Prevention
• We respect ourselves and each other;
• We do not tolerate sexual violence;
• We hold members of our community accountable;
• We define consent as asking the question of a capable person
with adequate disclosure and without coercion;
• We strive for a community of care and justice.
On-campus confidential support:
FSU Victim Advocate Program
850-644-7161 or 850-644-2277
Ask for advocate on call
Confidential, 24-hour, free support services for
victims of sexual violence and other crimes.
FSU Counseling Center
Confidential, free, mental-health counseling
and referrals for FSU students.
FSU Employee Assistance Program
Confidential, free, mental-health counseling,
referrals, and other support services for
Get Involved and Make a Difference!
• Sexual Violence Prevention Tips
• Join Healthy NOLES
• Request a Presentation for your organization!
Now that you have reviewed all the information in the Get
Recognized! Workshop, you must complete a quiz to
demonstrate the knowledge you have gained. In order to
receive credit for completing the workshop, you must
complete the quiz scoring an 80% or higher.
The link to the quiz will be provided at the end of this
After you have finished the quiz, you must go to Nole
Central at http://nolecentral.dsa.fsu.edu to create or update
your organization’s profile and complete the recognition
process. You must log in to the site using your FSU ID and
Once you are logged into http://nolecentral.dsa.fsu.edu:
If you are a returning organization:
search for your group under the “Organizations” tab and
click the button under your organization’s name labeled
“Register this Organization.” Most of your organization’s
information should still be in the system from the previous
year so you can review and update as needed.
If you are a new organization:
after you have logged in, you can go to the “Organizations”
tab and click the button on the left of the page labeled
“Register a New Organization.”
The registration forms will walk you through a step-by-step
process to complete your recognition.
Once you are finished, be sure to click “Submit” at the end
of the registration form. If at any point you have questions,
you can save the form and return to it later. You can always
contact the Student Activities Center at 850-644-6673 if you
have any questions.
Be sure to download, print, and have the President and
Advisor sign the Recognition Application as the last step of
the online process. Once this form is turned in to the
Student Activities Center, we will be able to
process your application for recognition.
Once the application is submitted online, and the signed
RSO Application is turned in, your application will be
reviewed. If any corrections are needed, you will be
contacted through the registration form on Nole Central. You
will be given the opportunity to make any corrections and
resubmit the form. When everything is complete and
correct, you will be approved as a RSO for the 2014-2015
Remember: regardless of when you complete the process,
your organization must renew their recognition every year!
After you are approved, enjoy all the benefits of recognition
and remember to use your organization’s profile on Nole
Central to show off all the wonderful things your
organization is doing on and around campus!
Please click here to begin the quiz:
(you will need to sign in with your FSU ID and password to