This report describes how the OFFSHC functions, the meetings held and membership of the council. Goals accomplished in 2011 and projected for 2012 are also included.

1. Field Federal Safety and Health Councils (FFSHCs)
Annual Report Guidelines for Calendar Year 2011
INSTRUCTIONS
Following are guidelines for developing the FFSHC’s required annual report to the
Department of Labor’s Occupational Safety and Health Administration (OSHA), for
Calendar Year 2011. Be sure to respond to all questions and requests for information.
The FFSHC’s report will be used to assess the overall effectiveness of the council in
carrying out its primary functions as set forth in 29 CFR 1960.87, and in achieving the
council’s primary objective to facilitate the exchange of safety and health information
among local Federal agency personnel. If you have any questions regarding these
instructions or need further assistance, please contact your OSHA Regional Federal
Agency Program Officer (FAPO).
Oklahoma Field Federal Safety and Health Council is the name of our Field Federal Safety and
Health Council
I. Functions of the FFSHC.
Describe how the following functions of the FFSHC were addressed during Calendar
Year 2011. As part of this response, describe what worked particularly well, in addition
to any shortcomings the FFSHC experienced and the specific steps taken to overcome
them.
A. Describe how the FFSHC served as a clearinghouse for safety and health
information, including data on occupational accidents, injuries and illnesses, and
their prevention.
The council meets the first Thursday of the month. We have scheduled topics
pertaining to: 29 CFR 1960 Field Federal Safety councils, Traffic safety, national
weather station weather radars, the NEXRAD network and its scope and impact
on nations, Automatic External Defibrillators, Office of Workers Compensation
Act procedures, OSHA inspections process, VPP programs establishment and
benefits, , Fall Protection, Safety and Health college degrees for human resources
and Motor vehicle safety, Field trips to: FAA, NOAA/NWS, Air National Guard
and the Federal Bureau of Prisons to become more familiar with their agencies’
scope and purposes.
B. List any meetings, training, and other educational activities held by the FFSHC
during Calendar Year 2011 that provided technical advice and occupational safety
and health information. Please use the following format:
MEETINGS, TRAINING, & OTHER EDUCATIONAL ACTIVITIES HELD BY FFSHC
# of Federal Agency # of Different
Employees in Federal Agencies
Date Attendance Present Subject of Meeting/Training/Activity
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2. September 16 10 Preliminary Meeting to nominate board
2011 members and terms, determine the
frequency of meetings and name the
council.
October 14 8 20 CFR 1960 and the Articles
2011 presentation by OSHA Federal Agency
Programs Officer, Region VI office
November 24 7 Tour of facility and Safety Committees
2011 efforts and slips, trips and falls during
cold weather presentations at the FAA
MMAC
December 17 8 College degrees offered in Safety and
2011 Health
C. Describe how the FFSHC promoted the coordination, cooperation, and sharing of
resources and expertise to aid agencies with inadequate or limited resources.
All the agencies in the state are being contacted by phone to invite them to the
meetings and provide them with information on the presentations. We have
SKYPE capabilities to bring others into the meeting. Numerous individuals either
lunch together after the meetings or continue to discuss common areas of interest
or concern relating to Safety and Health topics after the meetings. Networking
between agency members allows collaboration and sharing of similar
experiences.
D. Describe how the FFSHC provided information on administrative and technical
aspects of safety and health programs to Federal Executive Boards (FEBs),
Federal Executive Associations (FEAs), labor union organizations, and other
Federal employee representatives.
Each month the FEB is provide information about the meeting to include with
their newsletter. The agencies have notified their respective labor union
organizations of the Council meetings and have encouraged attendance.
E. Describe how the FFSHC evaluated safety and health problems particular to local
conditions and facilitated solutions through council activities.
Traffic safety presentation addressed the need for motorcycle helmet laws in the
state as well as all types of distracted driving. OSHA representative suggested we
contact our representative to support the legislation.
II. Membership.
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3. A. Coverage.
1. Provide a list of Federal agency installations that have officially appointed
representatives to the FFSHC. For each installation list the: 1) number of
officially appointed management representatives, and 2) number of
officially appointed non-management representatives. Please use the
following format:
At this time we have no agencies that have “officially” appointed
personnel although we have many of the same personnel attending the
meetings that been told by their management to represent their agency.
FFSHC OFFICIALLY APPOINTED FEDERAL AGENCY REPRESENTATIVE LIST
# of Appointed
# of Appointed Management Non-management
Federal Agency Installation Representatives Representatives
2. If available, provide a list of the local Federal agency installations that
have not officially appointed representatives to the FFSHC, but have
permitted employees to attend meetings and activities. Please use the
following format:
NON-APPOINTED FEDERAL AGENCY PARTICIPANTS
Approx. # of Agency Participants
Federal Agency Management Non-Management
U.S. Department of Energy, Southwestern Power 1
Administration
U.S. Department of Transportation Federal Aviation 2
Administration/Transportation Safety Institute
U.S. Department of Commerce, National Oceanic and 3 1
Atmospheric Administration/ NEXRAD Radar Operations
Center
U.S. Department of Justice, OK Bureau of Prisons, 3 2
U.D. Department of Defense, Air National Guard/ Civilian 2
Air Force
Department of Labor, OSHA / Wage and Hour 3 1
U.S. Postal Service 3
U.S. Department of Agriculture 2 1
U.S. Small Business Administration 1
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4. 3. Provide a list of the non-Federal organizations that are represented by
associate members. Please use the format below:
NON-FEDERAL ASSOCIATE MEMBER LIST
# of Associate
Organization Members
B. Efforts to Increase Membership and Participation.
1. Describe what the FFSHC did to encourage local non-participating
Federal agency installations to join. Also, explain how the FFSHC
persuaded participating agencies to officially appoint member
representatives.
Contacts are being made with Oklahoma Federal agencies to get their
email addresses in order for their representative to receive our meeting
minutes and to offer a personal invitation to attend the meetings and to
bring others that may be interested. Council representatives have attended
meetings and issued invites to organizations such as American Society of
Safety Engineers.
2. List the Federal agencies that appointed new representatives to the FFSHC
in Calendar Year 2011, using the format provided below:
CY 2011 NEW FEDERAL AGENCY REPRESENTATIVES
# of Newly Appointed # of Newly Appointed
Management Non-Management
Federal Agency Installation Representatives Representatives
3. Describe how the FFSHC encouraged appointed Federal agency
representatives to participate more actively in council activities.
Meeting notices reminders will be sent out prior to sending out the
meeting minutes that will also have meeting notices.
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5. 4. Describe any challenges the FFSHC encountered while trying to increase
active participation by officially appointed representatives.
Time and travel constraints are a continuing challenge. Finding a
meeting room that we could secure for the year was becoming a
challenge. We have now been able to use the meeting room at FAA and
the room has been reserved for our meetings for rest of the year with one
exception the Bureau of Prisons will host the August meeting in El Reno.
C. Associate Membership.
Describe how associate members were involved in FFSHC activities during
Calendar Year 2011.
We have had no associate member attend.
III. Organization and Management.
A. Executive Committee.
1. Provide a list of Calendar Year 2011 Executive Committee members
including the Chairperson, Vice-Chairperson, Secretary, the immediate
past Chairperson (if he/she was still available), and chairpersons of the
Membership, Program, and Finance committees (or persons designated
responsibility in these areas). Please include the Federal agency with
which they are employed, in the format that follows:
CY 2011 EXECUTIVE COMMITTEE LIST
Executive Committee Position Federal Agency Installation
Chair: Darlene Low U.S. Department of Energy – Southwestern Power Administration
Vice-Chair: Stephanie Schroeder U.S. Department of Transportation, Federal Aviation Administration –
Mike Monroney Aeronautical Center
Secretary : Don Terrell U.S. Department of Justice, Oklahoma Bureau of Prisons
Membership Committee Chair None at this time
(or person designated
responsibility)
Program Committee Chair Each attendee was asked to pick a month that they would voluntarily
(or person designated present a topic and speaker
responsibility)
Finance Committee Chair None at this time
(or person designated
responsibility)
Other (please specify)
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6. 2. Are officer elections held on an annual or biennial basis?
Annual
3. What was the date of the FFSHC’s last officers’ election?
4.
September 2011
5. Provide the date and purpose of each Executive Committee meeting held
in Calendar Year 2011, using the following format:
The Executive Committee has not had a meeting to date. We have
scheduled a meeting for March 2012 to discuss the annual report and how
we can improve effectiveness and increase membership.
CY 2011 EXECUTIVE COMMITTEE MEETINGS
Date Purpose
B. Calendar Year 2011 Goals.
1. List goals the FFSHC established for Calendar Year 2011 and describe
how each of them was achieved.
Goal was to have a preliminary meeting to nominate board members and
their terms, determine frequency of meetings and name the council. We
also had a goal of getting the council chartered and to schedule
meaningful presentations. All goals have been achieved including the
signing of the charter on December 2011. The presentations that
attendees have enthusiastically provided continue to be well received.
2. Describe any challenges encountered by the FFSHC in accomplishing
these goals.
We would like to have more training presentation. It is difficult to find
speakers that do not charge.
C. FFSHC Activity Support.
1. List Calendar Year 2011 FFSHC activities and a summary of the OSHA
resources received in support of these activities. Describe how any
approved funds were used. Also, describe any non-financial support the
FFSHC received from the OSHA Area, Regional, and/or National Offices.
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7. Robin Bonville, OSHA Region VI and David Bates, OSHA Oklahoma
support our council with information, by making presentations and by
attending the meetings.
2. List the Federal agencies that provided significant support for the
FFSHC's activities during Calendar Year 2011 and briefly describe the
types and levels of support.
The FEB has been very responsive to include our meeting notice with
theirs. However, their notice is sent on the day of our meeting.
Southwestern Power Administration allowed the installation of SKYPE
software to encourage individuals to virtually attend the meetings without
incurring travel costs.
D. FFSHC Future Planning.
1. List the FFSHC’s goals for Calendar Year 2012.
Increase membership, provide training course at no cost to council or
members.
2. List the proposed dates and short summaries of proposed projects and
activities identified by the FFSHC’s Executive Committee for Calendar
Year 2012.
Continue to provide the FEB with the meeting notices to include in their
newsletter – Monthly 2012
Discuss the possibility of a web page – March, 2012
Discuss agencies appointing representatives to the council – March 2012
Discuss the possibility of a council conference meeting with speakers -
March 2012
3. Provide a copy of the FFSHC’s estimated budget and other projected
resource needs for Calendar Year 2012. Identify planned source(s).
The council has been advised that there is no financial support from
OSHA and the council cannot charge for events.
4. Provide FFSHC officer names, titles, addresses, phone and fax numbers
and email addresses for individuals who will serve in Calendar Year 2012.
Please provide this information using the following format:
CY 2012 EXCEUTIVE COMMITTEE LIST*
Chair
Name: Darlene Low
Federal Agency/Subagency: U.S. Department of Energy, Southwestern Power Administration
Mailing Address: One West Third Street, Suite 1600, Tulsa, OK 74103
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8. Work Phone & Fax: 918-595-6750 Fax: 918-595-6656
Work Email: Darlene.low@swpa.gov
Vice-Chair
Name: Stephanie Schroeder
Federal Agency/Subagency: Federal Aviation Administration, MMAC
Mailing Address: 6500 S. MacArthur Blvd, OKC, OK 73169
Work Phone & Fax: 405-954-0371
Work Email:stephanie.schroeder@faa.gov
Secretary
Name: Don Terrell
Federal Agency/Subagency: Bureau of Prisons, Oklahoma Federal Bureau of Prisons
Mailing Address: El Reno, OK
Work Phone & Fax:
Work Email:dlterrell@bop.gov
Membership Committee Chair
(or person designated responsibility)
Name:
Federal Agency/Subagency:
Mailing Address:
Work Phone & Fax:
Work Email:
Program Committee Chair
(or person designated responsibility)
Name:
Federal Agency/Subagency:
Mailing Address:
Work Phone & Fax:
Work Email:
Finance Committee Chair
(or person designated responsibility)
Name:
Federal Agency/Subagency:
Mailing Address:
Work Phone & Fax:
Work Email:
Other (please specify)
Name:
Federal Agency/Subagency:
Mailing Address:
Work Phone & Fax:
Work Email:
* Individuals are permitted to hold multiple Committee Chair positions. However, the Chair, Vice-Chair, and
Secretary positions must be held by different individuals.
Submit any comments and suggestions you have concerning the FFSHC’s operations and/or
these reporting guidelines.
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