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MS Powerpoint Version

  1. 1. <ul><li>Risk Management - </li></ul><ul><li>Program Management for Adults </li></ul><ul><li>Dr. Randy Walters </li></ul>A Quote from Tom Lister
  2. 2. Overture <ul><li>What is Risk Management? </li></ul><ul><ul><li>“There is only one risk: the project might fail…and we’re managing that by working like hell to assure it doesn’t happen.” </li></ul></ul><ul><li>“Everyone does risk management.” </li></ul><ul><li>Why does it matter? </li></ul><ul><ul><li>Building software is risky business </li></ul></ul><ul><ul><li>Ignoring risks is a no-win situation </li></ul></ul><ul><ul><li>With risk comes opportunity </li></ul></ul>
  3. 3. Some Definitions <ul><li>Risk - A possibility of loss; or any characteristic, object or action that is associated with that possibility </li></ul><ul><li>Risk is associated with </li></ul><ul><ul><li>Probability - there is uncertainty </li></ul></ul><ul><ul><li>Loss - some harm, damage or consequence to goals or expectations, or stakeholder </li></ul></ul><ul><li>The transition of the risk is the moment of occurrence </li></ul>
  4. 4. Risk Management <ul><li>A systematic and explicit approach used to identify, analyze, evaluate, plan, control and monitor risks </li></ul><ul><li>A formal process for dealing with risks before the transitions occur </li></ul><ul><li>Component activities include </li></ul><ul><ul><li>Exposure analysis </li></ul></ul><ul><ul><li>Contingency planning </li></ul></ul><ul><ul><li>Transition monitoring </li></ul></ul>
  5. 5. A Graphic Definition Cost to Solve Practical Options Risk Management Crisis Management Time
  6. 6. Risk Management Identify New Risks Evaluate Risks Classify Risks Prioritize Risks Plan Risk Mitigation Track Risks and Status Mitigation plans Review Risks and Adjust Mitigation plans Risk & Mitigation Plan DB
  7. 7. Risk Activities <ul><li>Risk Identification </li></ul><ul><ul><li>Use postmortem analysis and industry data to classify each project-specific risk </li></ul></ul><ul><ul><li>“ Yesterday’s problem is today’s risk” - Tom DeMarco </li></ul></ul><ul><li>Risk estimation and evaluation </li></ul><ul><ul><li>Risk exposure = consequence * probability </li></ul></ul><ul><ul><li>A problem is a risk whose likelihood has reached 100% </li></ul></ul>
  8. 8. SEI Risk Taxonomy Questions <ul><li>Product Engineering </li></ul><ul><ul><li>Design </li></ul></ul><ul><ul><ul><li>Performance </li></ul></ul></ul><ul><ul><ul><ul><li>Any problems with performance? </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Throughput </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Real-time response </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Database response, contention or access </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><li>Has a performance analysis been done? </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Yes: Confidence level of the performance </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>No: Do you have a model to track performance design and implementation? </li></ul></ul></ul></ul></ul>
  9. 9. Risk Activities <ul><li>Determine major risks by prioritizing </li></ul><ul><li>For each major risk </li></ul><ul><ul><li>Identify alternatives for reducing risk </li></ul></ul><ul><ul><li>Associate plan for risk reduction </li></ul></ul><ul><ul><li>Establish risk thresholds curves </li></ul></ul><ul><ul><li>Establish a contingency plan and fund </li></ul></ul><ul><ul><li>Identify a trigger for the contingency plan </li></ul></ul><ul><li>May also establish a system risk level </li></ul>
  10. 10. Typical Information to Record <ul><li>Description, date identified </li></ul><ul><li>External or internal control </li></ul><ul><li>Responsible person </li></ul><ul><li>Status and history of events contributing to reduction or elimination of risk, or re-assessment of risk </li></ul>
  11. 11. Risk Information to Record <ul><li>Impact and date of evaluation(s) </li></ul><ul><ul><li>Impact Area (e.g., to Cost, Schedule, Management, Process, Product, Technical ) </li></ul></ul><ul><ul><li>Exposure, area of program impacted </li></ul></ul><ul><ul><li>First date for impact (transition point) </li></ul></ul><ul><ul><li>Size and horizon of impact </li></ul></ul><ul><ul><li>Days remaining before impact materializes </li></ul></ul><ul><li>Mitigation plan status monitoring </li></ul>
  12. 12. Risk Activities (Cont’d) <ul><li>Risk tracking and controlling </li></ul><ul><ul><li>Periodically re-evaluate risk parameters </li></ul></ul><ul><ul><li>Be proactive in identifying new risk </li></ul></ul><ul><ul><li>Frequently status progress of mitigation plans relative to existing thresholds </li></ul></ul><ul><ul><li>Be willing to adjust or replan if actual progress does not match expected progress </li></ul></ul><ul><ul><li>Follow up on risk resolution and closure </li></ul></ul>
  13. 13. Risk Exposure Graph
  14. 14. Risk Threshold Graph 1.0 0.8 0.6 0.4 0.2 0 Time Actual estimated risk exposure Referent
  15. 15. Risk Management Barriers <ul><li>Culture is risk averse </li></ul><ul><ul><li>Executive management effectively “shoots the messenger” thereby relying on heroics </li></ul></ul><ul><ul><li>In aerospace contracting, programs with significant risks are subject to cancellation. Therefore, risks diminish the closer one gets to Congress </li></ul></ul><ul><li>There is almost no way to resolve Risk Management with “Can Do” mgt. </li></ul>
  16. 16. Risk Barriers <ul><li>Deficient management infrastructure </li></ul><ul><ul><li>Managing the top-ten problems rather than looking to the future to determine the risks they are facing </li></ul></ul><ul><li>Doing anything sensible about risks costs money </li></ul><ul><li>Risk identification can make you look like a whiner </li></ul>
  17. 17. Principles for Effective Risk Management <ul><li>Global and Integrated Mgt. Perspective </li></ul><ul><ul><li>Recognize potential value of opportunity and potential impact of adverse effects </li></ul></ul><ul><ul><li>Risk management is vital to project mgt. </li></ul></ul><ul><li>Forward-looking view and rear-view </li></ul><ul><ul><li>Managing project resources and activities while anticipating uncertainties and potential outcomes, using from past successes and failures. </li></ul></ul>

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