1
                              Edition




INSERT SCHOOL NAME HERE
Insert School District Here




Working Document 7/27/...
Emergency
Operations
  Manual




 2
INSERT SCHOOL NAME HERE


    Emergency Operations Manual




                                Adapted from a template prov...
Table of Content

  CHAPTE R        1

  Introduction                                  1   Management Level I and II

  Le...
1
                                                                                             Chapter
E M E R G E N C Y  ...
E M E R G E N C Y    O P E R A T I O N S   M A N U A L




All Hazards Approach
The possibilities for crisis situations th...
E M E R G E N C Y   O P E R A T I O N S   M A N U A L




According to local emergency responders, our job here at the sch...
E M E R G E N C Y     O P E R A T I O N S     M A N U A L




Incident: gang fight in the first floor women’s restroom wit...
E M E R G E N C Y       O P E R A T I O N S   M A N U A L




Local Emergency Responders
 Position                        ...
2
                                                                                                     Chapter
E M E R G E...
E M E R G E N C Y      O P E R A T I O N S   M A N U A L




                                                           in...
E M E R G E N C Y      O P E R A T I O N S   M A N U A L




School Staff                                               be...
E M E R G E N C Y      O P E R A T I O N S   M A N U A L




psychological, and         and alternate(s) names          si...
E M E R G E N C Y     O P E R A T I O N S   M A N U A L




                                                          form...
E M E R G E N C Y     O P E R A T I O N S   M A N U A L




Emergency Operations Staging Areas
To manage a crisis effectiv...
E M E R G E N C Y   O P E R A T I O N S     M A N U A L




Reunification Site Insert location here                    Sit...
E M E R G E N C Y   O P E R A T I O N S   M A N U A L




     Other staff members or students to communicate the crisis ...
E M E R G E N C Y   O P E R A T I O N S   M A N U A L




Decisions during the first two minutes of the crisis trigger sub...
E M E R G E N C Y        O P E R A T I O N S           M A N U A L




            Decision to Evacuate or Lockdown/Shelte...
District A T I O N S
 E M E R G E N C Y
                 O P E R                School Site
                              ...
E M E R G E N C Y   O P E R A T I O N S   M A N U A L




                                                                ...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                               AND     DRUG       FREE
SCHOOLS AND COMMUNITIES/
OHIO...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                   AND       DRUG     FREE
SCHOOLS AND COMMUNITIES/
...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                  AND      DRUG       FREE
SCHOOLS AND COMMUNITIES/
...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                             AND      DRUG      FREE
SCHOOLS AND COMMUNITIES/
OHIO D...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                    AND     DRUG       FREE
SCHOOLS AND COMMUNITIES/...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                 AND      DRUG      FREE
SCHOOLS AND COMMUNITIES/
OH...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                             AND     DRUG       FREE
SCHOOLS AND COMMUNITIES/
OHIO D...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                   AND     DRUG       FREE
SCHOOLS AND COMMUNITIES/
...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                 AND     DRUG      FREE
SCHOOLS AND COMMUNITIES/
OHI...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                 AND     DRUG       FREE
SCHOOLS AND COMMUNITIES/
OH...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                   AND      DRUG        FREE
SCHOOLS AND COMMUNITIES...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                   AND     DRUG       FREE
SCHOOLS AND COMMUNITIES/
...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                             AND     DRUG      FREE
SCHOOLS AND COMMUNITIES/
OHIO DE...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                   AND   DRUG     FREE
SCHOOLS AND COMMUNITIES/
OHIO...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                               AND      DRUG       FREE
SCHOOLS AND COMMUNITIES/
OHI...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                               AND      DRUG       FREE
SCHOOLS AND COMMUNITIES/
OHI...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                                       AND         DRUG            F...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                                       AND         DRUG            F...
3/13/03
OHIO RESOURCE NETWORK FOR SAFE                                                       AND         DRUG            F...
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Download the ORN emergency plan template
Upcoming SlideShare
Loading in …5
×

Download the ORN emergency plan template

1,493 views

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
1,493
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
35
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Download the ORN emergency plan template

  1. 1. 1 Edition INSERT SCHOOL NAME HERE Insert School District Here Working Document 7/27/05
  2. 2. Emergency Operations Manual 2
  3. 3. INSERT SCHOOL NAME HERE Emergency Operations Manual Adapted from a template provided by: Ohio Resource Network for Safe and Drug Free Schools and Communities University of Cincinnati PO Box 210109 Cincinnati, OH 45221-0109 www.ebasedprevention.org 1-800-788-7254 (opt. #2) Funded in part by funds provided by the Ohio Department of Education, through Federal Funding from The Safe Schools and Communities Act.
  4. 4. Table of Content CHAPTE R 1 Introduction 1 Management Level I and II Levels of Threat 1 Protective Response Actions • Watch Level Cancel School 16-19 • Standby Level Dismiss Early 20-22 • Emergency Level Evacuation 23-26 • Recovery Level Shelter-in-Place 27-30 All Hazards Approach 2 CBRNE Shelter-in-place 31-35 Seven Key Steps of Containment 3 Lockdown 36-39 Local Emergency Responders Information 4 Relocate Students 40-43 Release Students 44-47 CHAPTE R 2 Secondary Protective Response Options The Emergency Operations Process 5-10 Drop, Cover and Hold 48 Emergency Staging Areas 10-11 Hit the Deck 48 First Responders at Our School 11 All Clear 48 Activation of Emergency Response 12-15 Management Level III • Quick decisions to respond to crisis District Support 49-50 • Potential crisis before school starts Appendix I • Crisis occurs during school hours Senate Bill 1 51-54 • Incident Command System Appendix II 55-58 • Phone Directories CHAPTE R 3 • School Personnel Phone Tree Emergency Preparedness: Roles • Local Emergency Responders and Responsibilities for all Emergency • Local Emergency Responders Appendix III • Documentation Forms 59-81
  5. 5. 1 Chapter E M E R G E N C Y O P E R A T I O N S M A N U A L Introduction I N 1999, following the worst incident of school violence in the nation (Columbine High School), Governor Bob Taft, in conjunction with the 123rd Ohio General Assembly, placed in legislation Senate Bill 1 (ORC Section 3313.536) that required every school board in Ohio adopt a comprehensive school safety plan for each school building under its control. Since that time, the need for crisis preparedness has intensified and broadened to terrorist acts. There are many dedicated professionals in your community that can assist your district and local schools sites with school safety plans development and Memorandums of Understanding (MOUs) including the county emergency management agency, area fire department, EMT’s and law enforcement, Red Cross, local health and mental health agencies/boards. Levels of Threat Situational threat to the health and safety of our students and school staff can range from minor events such as a power outage to a full-blown life-and-death emergencies such as a real or reported bomb threat. Although each level of threat demands some response, this Emergency Operations Manual focuses only on the “emergency” level response. Watch Level I Monitoring a situation that is minor in nature, no danger exists but the potential is present. Examples include a power outage and threatening weather. Standby Level II Situation is one where a risk exists and can escalate to a potential emergency. In these instances, the school- based Emergency Operations Team sets up the command post as well as the county Emergency Management Agency’s office opens. Examples include major damage to the school building. Emergency Level III Risk is present and requires an immediate response. The School’s Operations Team activates the Emergency Plan. This includes notifying community-based emergency responders as needed. Examples include a tornado cited in the area or students trapped or injured. Recovery Level IV Action needs to be taken to restore students/staff and environment to previous safety status. Information on recovery or aftermath is not provided in this manual. For more information on the recovery level, visit www.ebasedprevention.org. 1
  6. 6. E M E R G E N C Y O P E R A T I O N S M A N U A L All Hazards Approach The possibilities for crisis situations that fit into one of these levels of threat are endless because each emergency has unique features. The unique aspects of any crisis often require a tailored response to remove the threat. Additionally, the emergency may present as a threat—such as a bomb threat or a tornado watch—but C O M M O N E M E R G E N C I E S then fizzle out. Regardless, our emergency management Bomb Threat (school or bus process will always be to assume the threat is real until it Fire can be eliminated. Tornado, Flash Flooding and other Severe To more effectively and efficiently respond to any of Weather these crises, our school’s Emergency Management Team Weapon(s) on Campus or in the School Building has met with local emergency responders and, based Stranger(s) on Campus or in the School Building upon their recommendation, will use an “all hazards” Utilities Emergency approach as the framework for our emergency Hostage operations. This Emergency Operations’ Manual is to be used as the defining document to assist the Operations Violent Student Behavior team, however, the Ohio Resource Network for Safe Shooting and Drug Free Schools and Communities, at no cost, Abduction has made available a four page slide chart called the Vehicle Crash “School Crisis Management Guide: A Timely Response Terrorist Attack to School Emergencies” (below) for all school staff including, coaches, cafeteria workers and bus drivers. To Nuclear Power Plant or other Chemical Spill order, call 1-800-788-7254 (opt #2). 2
  7. 7. E M E R G E N C Y O P E R A T I O N S M A N U A L According to local emergency responders, our job here at the school is to CONTAIN THE CRISIS during the first critical minutes until community emergency personnel arrive (See Command Boards for School Operations’ team at ebasedprevention.org or call 1-800-788-7254 (opt #2) for copies). Containment entails following the seven steps listed below with additional detail using an example in Figure #2-1. Seven key steps to containment: • Establish communication with school personnel and off-site emergency responders • Identify areas of danger • Set an inner perimeter • Set an outer perimeter • Open a command post • Activate additional staging areas, if needed; and • Identify and request resources Figure #2-1 Example of seven steps of crisis containment 3
  8. 8. E M E R G E N C Y O P E R A T I O N S M A N U A L Incident: gang fight in the first floor women’s restroom with additional information that a knife might be on one or two involved. School Arial View Front of High Junior High School Junior High W M Command Post First Aid Admin. Offices Emergency Vehicle Staging area Vehicle Step #1: Establish Communication: Call 911, Communicate by walkie/talkie to your safety team. Ask security personnel to join up with you at the restroom area. And the rest should meet in your office. Step #2: Identify Area(s) of Danger: The concern was the women’s restroom on the first floor Step #3: Set Inner Perimeter: Ask the School Incident Commander (assistant principal) to meet with the safety team and set up a command post there; send 3-5 to the restroom area to block the stairwells and hallway to the restroom area. You and the safety team should be the only personnel aloud inside the “ inner perimeter”. Step #4: Set Outer Perimeter: The assistant principal should send 2-4 safety team personnel to the entrances to the school outside “perimeter”. Their job would be to control students and to direct emergency units to a parking area and accompany first responders to the restroom area. Step #5: Open a Command Post (staging area): Accomplished in step #3 Step #6: Activate Staging Area(s): The assistant principal (school incident commander) should communicate with safety officer/security at the area of danger to see if a First Aid Staging Area should be activated. If needed, set up in or near the administrative office. Step #7: Identify and Request Resources: as needed = area(s) of danger 4
  9. 9. E M E R G E N C Y O P E R A T I O N S M A N U A L Local Emergency Responders Position Name Phone Cell Phone Police_911 District Incident Command Sheriff City Police (non-emergency) State Highway Patrol Fire Emergency Management Agency Drug and Poison Information Center Red Cross Health Department Hazmat Team Principal of School in Crisis Other Principals in District District Offices District Maintenance Department Utilities Gas Lights Water Phone Other 5
  10. 10. 2 Chapter E M E R G E N C Y O P E R A T I O N S M A N U A L The Emergency Operations Process at insert school name here W hen a threat occurs at or near insert school name here, an emergency operations process is put in motion to remove, minimize, or buffer the threat’s impact on students (student’s with special needs can be found in the Template “Guidelines for Developing and Evacuation Plan for Individuals with Disabilities” in the ebasedprevention.org School Safety Toolbox), staff, and the surrounding community. The process entails action structured under what is termed the Incident Command System (see Figure 2.4 in this template) The command system outlines roles with corresponding responsibilities. In this section, the responsibilities for staff in these critical roles will be outlined in order to use effective and efficient teamwork should a crisis occur. Emergency Operations Team Roles COMMAND Major Responsibility Person Responsible Role Description Evaluate and School Incident The School District Incident Commander is in determine necessary Commander insert charge of any crisis until emergency response name and alternate(s) responders arrive. The IC is responsible for: names here 1. assessing the level of danger and determining the level of threat; 2. Assign staff to gather information and perform needed tasks; 3. Moving students and staff away from the crisis area; 4. Setting a perimeter; and 4. summoning additional help. At level III threat, the IC establishes a command post (CP) and summons the Incident Management Team to the CP. The IC briefs team members of the crisis, giving each group specific duties to be organized and determining necessary resources. The Principal interfaces with the District Office If necessary, activates the Emergency Management Team and supervises all operations; compiles status and final 6
  11. 11. E M E R G E N C Y O P E R A T I O N S M A N U A L incident reports. Communication Liaison Officer Maintains contact between the District Office between District insert name and and the Local School Site Incident command. Office, Local alternate(s) names here Identifies and maintains contact with School site and responding groups (i.e., fire, police, Red Cross, emergency/support Hazmat, health/mental health, etc.). Keeps the agencies IC informed of all responding groups’ actions and coordinates the school’s efforts with these groups. Establishes a media Media Officer (PIO) Establishes a media center. Call all necessary center. And insert name and personnel about the crisis. Gathers accurate coordinates all alternate(s) names here details of the incident. In collaboration with communication the District Public Information Officer: 1. with the District gives press initial information on the crisis and Public Information escorts all media to a media area. 2. Sends out Officer. communication to school staff and students Documents about the current crisis. 3. Prepares decisions, actions communication for parents and community. 4. and outcomes Works with district communications office to develop press releases as needed. 5. Escorts news media around schools site at the direction of the Incident Commander. OPERATIONS Major Responsibility Person Responsible Role Description Organizes school’s Operations Leader This individual organizes School’s response response team insert name and team actions at the direction of the Incident actions. This alternate(s) names here Commander. The Operations Officer is the person maintains all liaison between the Incident Commander and contact with Level Operations Team Leaders and is responsible II Leaders and for movement of students. school commander Monitor operations Safety Officer insert Oversees the safety of students/staff; to maximize safety name and alternate(s) determines if response actions/strategies can of students and names here cause harm to students/staff; with the fire staff, and sets up a department determines whether students have 7
  12. 12. E M E R G E N C Y O P E R A T I O N S M A N U A L School Staff been evacuated far enough from the school; Support Pool Identifies personnel assigned to perform team functions. Coordinates functions of site security (violence, crowd control), physical plant safety and security, and setting up School Staff Support Pool (assemble teachers, aids, and other staff members who do not have students assigned to them. These individuals will then be assigned as needed to help the operations team complete their objectives.) Secures evacuation site; assist in evacuation; informs district safety officer of any unsafe conditions; and assists building in reviewing their crisis plan. Manage Facility Maintenance Leader Oversees school utility control as needed in Control insert name and conjunction with the public safety responders; alternate(s) names here assist with building keys directing community emergency responders to the proper area as they arrive at the school campus. Care for Students Students with Special An adult assigned to assist an individual in with Special Needs Needs Leader insert exiting the building or getting to an name and alternate(s) Evacuation Staging area. names here Care for students Teachers, coaches, Anyone not directly involved in managing the counselors, nurses, crisis situation should be concerned with aides, and other managing the welfare of students in their care; support staff managing taking attendance every half hour during the students crisis, before and after each Response Action until students are released into their parents/caregivers care. LOGISTICS Major Responsibility Person Responsible Role Description Logistical and Logistics Leader insert Assist with adequate supplies in preparation Leader support for name and alternate(s) for emergency; acquires supplies needed to district operations. names here assist individuals such as food, water, bathroom facilities, and transportation Attend to Care Team Leader Identifies trained CARE Team personnel and emotional, (counselor) insert name necessary staging area; notifies local clergy, off- 8
  13. 13. E M E R G E N C Y O P E R A T I O N S M A N U A L psychological, and and alternate(s) names site counselors, and other trauma counselors; spiritual needs of here coordinates recovery emotional, psychological, students and staff. social procedures for the students and school Identify the staff. Coordinates student accountability, and whereabouts of all student/parent reunion. Periodically updates students and staff student rosters and distributes new lists to all teachers for their emergency kits; creates a student emergency card file on each student at the beginning of the year and places it in the Emergency Kit that is used in the Command Post. Attend to the First Aid Response Identifies trained first aid personnel and medical needs of Leader (nurse) insert assigns those persons to treatment areas and students and staff name and alternate(s) triage functions. Coordinates and administers names here emergency first aid and CPR; performs triage; assigns school personnel to accompany students and staff to area hospitals at the discretion of the IC; keeps records of treatment provided during a crisis. DISTRICT OFFICE SUPPORT Major Responsibility Person Responsible Role Description Monitor the event Superintendent and other Monitors the event through contact with the and its resolution officials of the School building principal At level III threat, the IC Board Incident establishes a district command post (DCP) Commander insert name and alternate(s) names here Communication Liaison Officer insert Along with Local School site Liaison Officer with Local School name and alternate(s) maintains contact with responding groups (i.e., site Liaison Officer names here fire, police, Red Cross, Hazmat, health/mental health, etc.). Communication Public Information Releases information in conjunction with site with the media, Officer insert name Media Leader to parents, community parents, and and alternate(s) names members, and the media during the crisis; community here documents all contacts and announcements Documents Maintains the District Emergency Kit and Timeline of Events transports it to the Command Post; assists as they occur principal in completing the incident report 9
  14. 14. E M E R G E N C Y O P E R A T I O N S M A N U A L form to document events, response, outcomes; collects and synthesizes for file all completed forms used to document crisis procedures (i.e., if the students need to be moved off campus); documents all activity Monitor Support District Safety Officer Oversees the safety of students/staff; Operations to insert name and determines if response actions/strategies can maximize safety of alternate(s) names here cause harm to students/staff; determines students and staff whether students have been evacuated far and district enough from the school; Identifies personnel facilities. assigned to perform team functions. Organizes district Operations Leader This individual organizes District’s response emergency insert name and at the direction of the District Incident response team alternate(s) names here Commander. actions. Manage Utility School District Oversees school utility control as needed in Control Maintenance Leader conjunction with the public safety responders; insert name and assist with building keys directing community alternate(s) names here emergency responders to the proper area as they arrive at the school campus. Logistical and Logistics Leader insert Assist with adequate supplies in preparation Leader support for name and alternate(s) for emergency; acquires supplies needed to district operations. names here assist individuals such as food, water, bathroom facilities, and transportation Oversees all costs. Finance and Reviews all request for resources in order to Administration insert provide payment of those resources. name and alternate(s) names here Reviews crisis Pre-Planning Reviews all crisis management plans of local management plans Coordination insert schools within the District. Check each plan at all sites under name and alternate name against the others in order to pre-approve district control here recommended actions such as staging areas, alternate sites etc. 10
  15. 15. E M E R G E N C Y O P E R A T I O N S M A N U A L Emergency Operations Staging Areas To manage a crisis effectively, team members (Level I- IV), if necessary, will convene in an identified location called a Staging Area. Staging Areas are as follows: LOCATION OF STAGING AREAS AND ALTERNATE SITES Staging Areas Location Definition The Command Insert location here Operations area where IC and Emergency Post Site (Could Alternate Site Operations Team can plan the response to the become Unified Insert location here crisis. This area might become a Unified Command if Command Post as First Responders arrive. situation escalates) This area should be secure and safe for school Have several sites personnel. in mind in different directions Media Site Insert location here Site for state media representatives can gather. Alternate Site This area should be off-site of the school Out of the way Insert location here grounds. The Media Officer (assistant from any and all principal) should on-site at least every half other staging areas hour for up-dates if necessary. School Staff Insert location here School staff not managing students are to Support Pool Site Alternate Site report to the school safety officer for Insert location here assignments i.e., crowd control, monitor parking lots, replace teachers in the classroom who are Emergency Operations Team members, etc. Care Team Site Insert location here Site for school/community crisis counselors Alternate Site to attend to any/all persons needing Out of mainstream. Insert location here emotional, psychological, assistance. Privacy insured plus close to classroom for easy access First Aid Site Insert location here Site for Nurses/EMT to triage and administer Alternate Site first aid to the injured Insert location here Relocation Site Insert location here Site used to move students if evacuation site Alternate Site deems dangerous. Insert location here 11
  16. 16. E M E R G E N C Y O P E R A T I O N S M A N U A L Reunification Site Insert location here Site near but not at student collection area for (Student Release) Alternate Site parent/caregiver student reunification. See Insert location here “Double Gate” Figure 2.5 Protective Action #7 Releasing Students in this plan Special Needs Insert location here An area close to an exit, where people who are Student Site Alternate Site unable to use stairs may remain temporarily to Insert location here await further instructions or assistance from rescue personnel in evacuating the building. The First Responder at our school A crisis that has the potential to impact the safety of students and staff can occur before school, while students are en route to school, during school hours, and after school. It can also occur at any place on school grounds, on the bus, or during after school activities. I M M E D I A T E A C T I O N S T E P S The first person at our school to see the situation must take  Assess the Extent of the Crisis immediate, effective steps toward containment.  Assess available Resources  Notify/Communicate Scope of Event to Step One: Assessment of the Crisis The decision to direct students and staff to evacuated or stay School Office in school should be one of the first decisions made. If you are  Insert District Protocol Here the first person on the scene of a crisis situation, you are the “first responder” and must be prepared to perform the following three steps below. This person must evaluate the type of crisis it is, where it is, if anyone is hurt, how many perpetrators there might be in order to accurately convey specifics about the crisis to the Principal and/or School Commander. This assessment must be quick, yet thorough. Rational, clear thinking is key. Important questions to consider:  What is the nature of the crisis?  Are student(s) or staff in danger?  Has someone already been hurt?  What is the specific location?  When did it happen? Or is it happening? Step Two: Assessment of Available Resources As you identify the extent of the crisis, possible resources to use in its resolution should also be assessed. Important things to look for: 12
  17. 17. E M E R G E N C Y O P E R A T I O N S M A N U A L  Other staff members or students to communicate the crisis to administrators  A phone in the vicinity to communicate  A potential evacuation route Step Three: Notify or Communicate Scope of the Event to the School Office (or 911 responders)  Insert District Protocol Here  Report Crisis to Office  Call 911 in case of insert District/Building Procedures Activation of an Emergency Response Decisions during the first two minutes of the crisis trigger subsequent strategies for crisis containment. Figure 2.2 illustrates the process for decision-making used when a threat presents before school begins. Figures 2.3 reflect the sequential process that is used to help the Principal/School Commander make a rational, informed decision when a crisis occurs. The first consideration is the extent of the threat for harming students or staff. Potential Crisis Before School Starts –Figure 2.2 FIGURE 2.2 When a crisis occurs before school begins, the only people involved in the emergency operations process are usually the Superintendent, Principal and School Commander. 13
  18. 18. E M E R G E N C Y O P E R A T I O N S M A N U A L Decisions during the first two minutes of the crisis trigger subsequent strategies for crisis containment. Figure 2.2 presents a process for rational decision-making for crises that happen before school and those that happen during school hours Quick, important decisions to be made by the School Incident Commander and Safety Officer Evaluate Crisis Response Action: What type of crisis is it? Cancel School Where is it? What is the extent of it? What is the best way to keep students, staff and faculty safe? Re-Evaluate Do other response actions need to occur to remove the danger before students return? Correct Issue NO Yes Yes Do they require First Responders? Notify appropriate emergency responders to remove the threat Notify Media and activate Parent Alert System Crisis Occurs During School Hours –Figure 2.3 Quick, important decisions to be made by the School Commander, Principal/ Assistant Principal Figure 2.3 illustrates the process for Evacuation or Lockdown/Shelter-In-Place used when a threat presents itself during school. 14
  19. 19. E M E R G E N C Y O P E R A T I O N S M A N U A L Decision to Evacuate or Lockdown/Shelter-In-Place Is the School NO Building Safe? Yes Evacuate Lockdown Call 911 if necessary Call Safety & Security at Call 911 if necessary __________________ Call Safety & Security at Assist Limited Mobility Students/staff __________________ Sweep Building Assist Limited Mobility Students/staff Take Emergency Response Bag Bring everyone inside Lock all Doors and attend one designated as emergency entrance Safe? Place signs in windows Ground Is School building? No Ye Ye the outside Ye s s danger s No ? Is the Sighted o Tornad Go to Designated Go To Outside Modified Lockdown Off-Site Location Assembly Areas Exterior Doors/windows Account for Students Locked Relay this information to Pull down shades the School Incident After classroom Commander lockdown, if possible See School’s Emergency move students to Management Plan larger area where Call _____________________ restrooms are present Shelter-In-Place Request Transportation Incident Command Chart –Figure 2.4 Can you use school buses as shelter? Account for Students Go to internal site areas Figure 2.4 Illustrates the Incident Command Structure and the Incident Command for a in school command unified Take protective Drop, structure as first responders arrive. Cover and Hold Position Reassess the Situation (see school’s Emergency Management Plan) Incident Command Chart 15
  20. 20. District A T I O N S E M E R G E N C Y O P E R School Site M A N U A L City Incident Incident Incident Commander Commander Commander (Superintendent) (Vice Principal) (Police/Fire/EMA) District School PIO/Dist. Local School Liaison Search and Rescue (Media Officer) (Admin. Personnel) (Safety Officer) Operations Logistics Planning Finance Does things. Has/finds things. Plans things. Pays for things. (Operations Officer) (Logistics Officer, (Teacher/Coach) (Admin. Secretary) Maintenance Leader) Search and Rescue Transportation (Safety Officer) Food Services/ Pays bills First Aid water related to Alternate safe Looking at the MOU’s (First Aid Leader, Nurse) areas entire situation Resource cost Physical, Psychological Restroom and planning Equipment and Emotional facilities strategies that cost (Care Team Leader, Counselor) might be needed Site Safety (Safety Officer) Student Management (Teachers) Students with Special Needs Leader 16
  21. 21. E M E R G E N C Y O P E R A T I O N S M A N U A L 3 Chapter Emergency Preparedness: Roles and Responsibilities for all Members of the Emergency Operations and Emergency Operations Support Team After downloading this document, your safety committee in partnership with your local community responders and support agencies should edit and tailor the enclosed information to fit your District/local school’s crisis response procedures and staff/student needs. 17
  22. 22. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION Roles and Responsibilities Protective Response Action #1 Cancel School Prior to Start Example(s) When Used: When word of any potential crisis “event” is to take place in or near the school during/before students’ board transportation Command School Incident Commander  Make a thorough assessment of the potential threat to ascertain that the directive to Cancel School Prior to Start should be given  Notify 911 emergency responders, if necessary --(remember dial out number should be pressed before dialing 911)  Set up Command Post and Inner and Outer Perimeter sites, if necessary  Activate Emergency Operations Team, if necessary  Conduct debriefing meeting(s) after the incident has ended (Form #7.)  Complete Emergency Status Report and Emergency Status up-date form (Forms # 4-5.)  Insert other functions outlined by the school district policies Liaison  Keep open communications with District Superintendent of situation  Communicate with first responders and support agencies if necessary  Up-date IC of first responder actions and locations  Coordinate school Emergency Operations Team and first responders actions Media Officer  In conjunction with District Public Information Officer, notify media (radio/TV stations) to inform parents and students (Media release forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Respond to the directions of the School Incident Commander  Bring Emergency Kit to Command Post site  Participate in Command Post Emergency Operations Team meetings  Stay with Operations Team  Locate the Emergency Operation Plan and give a copy to the School Incident Commander 18
  23. 23. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  Locate a copy of the building floor plan for the School Incident Commander  Fill out Incident Report Form (Form #6)  Maintain an Operations’ log with a chronological account of the events that occur at the beginning of the Emergency Operation Plan (Operations; log forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Provide “situation response” reports every half hour to Operations Team  Communicate with Media Officer and District Public Information Officer all necessary information that can be used for possible media releases  Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses including: dates, times and names of those involved  Insert other functions outlined by the school district policies OPERATIONS Operations Leader  Provide Organizational, Logistical and Leader support for operations  Oversee Emergency Operations Team activities  Insert other functions outlined by the school district policies Safety Officer  Monitor safety concerns in regard to Operations response strategies (Form #20.)  If necessary, set up School Staff Support Pool Staging Area  Correct unsafe conditions (use lines of communication to act)  Invoke EMERGENCY AUTHORITY to act immediately if necessary  Monitor stress levels of Emergency Operations Team members Insert other functions outlined by the school district policies Special Needs Student Leader  Insert other functions outlined by the school district policies Care Team Leader If necessary:  Go to the Command Post site and prepare to set up Care Team site  Supervise all persons needing counseling  Prepare for students/staff that might need assistance  Keep records of all students/staff who sought treatment  Assign school staff person(s) to accompany individuals to the hospital  Coordinate clergy  Create at-risk list  Have backup replacement for staff in need  A list of students/school staff who are involved in the crisis that have been injured/killed should be available  Insert other functions outlined in school district policies First Aid Leader 19
  24. 24. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION If necessary:  Prepare to set up First Aid site  Administer emergency first aid Triage to all persons injured (Form #12.)  Assign school personnel to accompany students/staff to area hospital(s)  Keep records of all students/staff who were treated (Form #12.)  Insert other functions outlined by the school district policies Teachers/Others Managing Students  If you are not managing students, participate in School Staff Support Pool if activated  Deployed if needed Insert other functions outlined by the school district policies Maintenance Leader  Keep students from entering the school grounds, if the school schedule is cancelled in response to a threat or crisis event.  Insert other functions outlined by the school district policies LOGISTICS Logistics Leader  Concentrate on obtaining necessary resources (Form # 8.)  Oversee readiness of resources such as transportation  Insert other functions outlined by the school district policies 20
  25. 25. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION Protective Response Action #2 Early Dismissal Example(s) When Used:  Fire in the school building, Bomb Threat  Chemical accident in the school,  Explosion or threat of explosion Other incidents that might place students/school staff in danger or render the building unsafe near the school This Action is appropriate for all emergencies where sufficient warning is given to transport students back to their homes (example: severe weather approaching near the school). COMMAND School Incident Commander ANNOUNCEMENT: Your attention please…(pause) we will be Dismissing Early when dismissal bell rings…(pause) we will be Dismissing Early when dismissal bell rings  Make a thorough assessment of the incident and ascertain that the directive Early Dismissal should be given  Call to insure home safety before release  Notify Operations/Logistics Leader to arrange for transportation  When transportation is available, announce the Early Dismissal directive  Set up Command Post, if necessary  Activate Emergency Operations’ Team positions, if necessary  Ensure a 100% accounting of students is conducted before students are released  Ensure that restrooms, out-of-the-way places, and hallways have been checked for students not in their classrooms  Conduct debriefing meeting(s) after the incident has ended (Form #7.) Liaison  Keep open communications with District Superintendent of situation  Communicate with first responders and support agencies if necessary  Up-date IC of first responder actions and locations  Coordinate school Emergency Team and first responders actions Media Officer  In conjunction with District Public Information Officer, notify media (radio/TV stations) to inform parents and students of early dismissal (Media release forms are 21
  26. 26. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Respond to the directions of the School Incident Commander  Emergency Kit to Command Post site  Participate in Command Post Emergency Operations Team meetings  Stay with Operations Team  Locate the Emergency Operation Plan and give a copy to the School Incident Commander  Locate a copy of the building floor plan for the School Incident Commander  Fill out Incident Report Form (Form #6)  Maintain an Operations’ log with a chronological account of the events that occur at the beginning of the Emergency Operation Plan (Operations; log forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Provide “situation response” reports every half hour to Operations Team  Communicate with Media Officer and District Public Information Officer all necessary information that can be used for possible media releases  Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses including: dates, times and names of those involved  Insert other functions outlined in school district policies OPERATIONS Operations Leader  Provide organizational leadership support for operations.  Maintains all contact with other leaders and updates school incident commander  Initiate Incident journal and incident report form, if necessary, (Forms # 6, 14)  Summarize resource allocation and provide summary at debriefing  Oversee Emergency Operations Team activities  Provide a visible chart of resources requested at Command Post location, if necessary  Insert other functions outlined by the school district policies Safety Officer  If necessary, set up School Staff Support Pool Staging Area  Ensure that the school exterior grounds are safe for students to gather  Monitor safety concerns in regard to Operations response strategies (Form #11)  Assist with Early Dismissal process  Correct unsafe conditions (use lines of communication to act)  Invoke EMERGENCY AUTHORITY to act immediately if necessary  Ensure transportation delivers students to safe location or return to pre set location for re-unification when safe location is available  Monitor stress levels of Operations’ Team 22
  27. 27. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  Attend debriefing meeting  Insert other functions outlined in school district policies Special Needs Student Leader  Keep an up-dated list of individuals who need assistance in evacuating the building including those with temporarily disabled by injury i.e. a broken leg.  Supervise students, staff, volunteers, and visitors (Buddies) and that they are able to their student to the staging area  Check persons at staging area against list of special needs students  Ensure first responders have been made aware of students in your area that are in need of assistance  Insert other functions outlined by the school district policies Care Team Leader If necessary:  Prepare to set up a Care Team Staging area in proximity of classroom if possible  Outreach to at-risk students  Supervise all persons needing counseling  Obtain a list of students/school staff who are involved in the crisis that have been injured/killed  Keep records of all students/staff who were treated  Assign school staff person(s) to accompany individuals to the hospital  Coordinate clergy and local counselors, if needed  Insert other functions outlined by the school district policies First Aid Leader If necessary:  Prepare to set up First Aid Staging Area  Coordinate, administer emergency first aid Triage to all persons injured (Form #12.)  Assign school personnel to accompany students/staff to area hospital(s)  Keep records of all students/staff who were treated (Form #12.)  Insert other functions outlined by the school district policies Teachers/Others Managing Students  If you are not managing students, participate in School Staff Support Pool if activated  A 100% accounting of students made every 1/2 hour  Supervise students under your direct control.  Have alternative activities available  Keep your class orderly, calm, and together at all times  Listen for further instructions  Insert other functions outlined by the school district policies Maintenance Leader  Keep students from re-entering the school grounds  Insert other functions outlined by the school district policies 23
  28. 28. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION LOGISTICS Logistics Leader  Concentrate on obtaining required resources and their availability (Form # 9.)  Position resources so they are readily available, if necessary  Provide a visible chart of resources requested at Command Post location, if necessary  See that food/drinks and overnight provisions are provided for as needed  Insert other functions outlined by the school district policies 24
  29. 29. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION Protective Response Action #3 Evacuation Example(s) When Used:  Fire in the school building, Bomb Threat  Chemical accident in the school  Explosion or threat of explosion  Other incidents that might place students/school staff in danger or render the building unsafe near the school COMMAND School Incident Commander ANNOUNCEMENT: Your attention please…(pause) Evacuate the Building when dismissal bell rings…(pause) Evacuate the Building when dismissal bell rings  Make a thorough assessment of the incident to ascertain that the directive to Evacuate the Building should be given  Check with Safety Officer that the outside perimeter of the school grounds is safe for students to gather  Issue the directive to Evacuate the Building (primary or secondary location)  Notify 911 emergency responders, if necessary (remember, dial out number should be pressed before dialing 911)  Set up Command Post and Inner and Outer Perimeter sites  Coordinate Emergency Operations Team activities, if necessary  Activate runners (unassigned teachers/staff) if the Public Address System is not operable to notify locations such as outside physical education classes and outside recreation areas, etc.  Serve as outside supervisors to assist with possible relocation by bus if that is necessary to invoke  Send a Emergency Operations Team member to secondary site to check area safety if transport students by bus is considered  If a crisis is located in a specific section of the building, assign school personnel to re- direct students out of the building.  Ensure a 100% accounting of students is conducted every ½ hour  Ensure that restrooms, out-of-the-way places, and hallways have been checked for students not in their classrooms  Ensure that no students return to the area until health/emergency responders give the okay to do so  Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4-5-6), if necessary  Conduct debriefing meeting(s) after the incident has ended (Form #7.)  Insert other functions outlined by the school district policies 25
  30. 30. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION Liaison  Notify the District Superintendent that school has been directed to Evacuate  Activate the Parent Alert system if necessary  Notify media (radio/TV stations) computer website of the evacuation if necessary  Position resources so they are readily available, if necessary  Emergency Kit to Command Post site  Participate in Command Post Emergency Operations Team meetings  Stay with Operations Team  Locate the Emergency Operation Plan and give a copy to the School Incident Commander  Locate a copy of the building floor plan for the School Incident Commander  Fill out Incident Report Form (Form #6)  Maintain an Operations’ log with a chronological account of the events that occur at the beginning of the Emergency Operation Plan (Operations; log forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Provide “situation response” reports every half hour to Operations Team  Communicate with Media Officer and District Public Information Officer all necessary information that can be used for possible media releases  Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses including: dates, times and names of those involved  Insert other functions outlined by the school district policies Media Officer  Set up Media Staging Area separate from any and all other staging areas in conjunction with Emergency Operations Team, if necessary  Obtain approval from District Public Information Officer, Superintendent, and School Principal before releasing information to the media  Post media releases in Command Post area (Media release forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Provide press briefings and news releases when appropriate (Form # 10.)  Provide escort service to media representatives and other officials, if directed to do so by District Public Information Officer  Summarize all press releases and media interaction (Q & A sessions) for debriefing meeting, if conducted  Anticipate the need for space and equipment by mass media representatives, and confine the media to that space – do not allow access to Operations Team and affected locations unless approved by the School Incident Commander  Insert other functions outlined in school district policies 26
  31. 31. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION OPERATIONS Operations Leader  Hold Emergency Operations Team meetings summarize resource allocation and provide summary at debriefing  Provide support for operations.  Maintains all contact with other leaders and updates school incident commander  Provide a visible chart of resources requested at Command Post location, if necessary  Initiate Incident log journal and incident report form, if necessary, (Forms # 6, 14)  Insert other functions outlined by the school district policies Safety Officer Participate in Command Post Emergency Operations Team meetings  Check outside environment to ensure safety of students/staff before evacuation   If necessary, set up School Staff Support Pool Staging Area  Monitor safety concerns in regard to Operations response strategies (Form #11.)  Correct unsafe conditions (use lines of communication to act)  Invoke EMERGENCY AUTHORITY to act immediately if necessary  Monitor stress levels of Operations Team  Do not allow students back into the area until health/emergency responders give the okay to do so  Attend debriefing meeting  Insert other functions outlined by the school district policies Special Needs Student Leader  Keep an up-dated list of individuals who need assistance in evacuating the building including those with temporarily disabled by injury i.e. a broken leg.  Supervise students, staff, volunteers, and visitors (Buddies) and that they are able to their student to the staging area  Check persons at staging area against list of special needs students  Ensure first responders have been made aware of students in your area that are in need of assistance  insert other functions outlined by the school district policies Care Team Leader  Prepare to set up a CARE team Staging area  Supervise all persons needing counseling 27
  32. 32. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  Outreach to at-risk students  Keep records of all students/staff who were treated  Assign school staff person(s) to accompany individuals to the hospital  Coordinate clergy and local counselors, if needed  Obtain a list of students/school staff who are involved in the crisis that have been injured/killed  Insert other functions outlined by the school district policies First Aid Leader Prepare to set up First Aid site  Coordinate and administer emergency first aid Triage to all persons injured (Form  #12.)  Assign school personnel to accompany students/staff to area hospital(s)  Keep records of all students/staff who were treated (Form #12.)  Insert other functions outlined by the school district policies Teachers/Others Managing Student  Take the classroom “ Emergency Bags” with you  Move all students along assigned routes  A 100% accounting of students should be made every 1/2 hour  Close all classroom and exit doors behind you if your group is the last to leave that part of the building  Keep your class orderly, calm, and together at all times.  Listen for further instructions  If it is necessary to bus students to another location, hand a student attendance list to the outside supervisor when students are boarding the buses  Take attendance on arrival at the alternative site  If you are not managing students, participate in School Staff Support Pool staging area if activated  Insert other functions outlined by the school district policies Maintenance Leader If emergency responders arrive, direct them to the proper building site area  Shut off all utilities, if necessary (See Page 71)   Do not turn utilities back on until public safety officials give the okay to do so  Insert other functions outlined by the school district policies LOGISTICS Logistics Leader  Concentrate on obtaining required resources and their availability (Form # 9.)  Provide a visible chart of resources requested at Command Post location, if necessary  See that food/drinks and overnight provisions are provided for as needed  Insert other functions outlined by the school district policies 28
  33. 33. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  Protective Response Action #4 Shelter-in-Place Example(s) When Used: Example(s) When Used:  Severe weather, care fire in school parking lot or immediate area COMMAND School Incident Commander ANNOUNCEMENT: Your attention please…(pause) Shelter-in-Place (Reverse Evacuation) when dismissal bell rings…(pause) Shelter-in-Place (Reverse Evacuation) when dismissal bell rings  Make a thorough assessment of the incident to ascertain that the directive to Shelter-in- Place should be given  Determine whether and where sheltering should take place in a predetermined area of the building or in classrooms  Shelter students/staff in the ground/or higher floor of the school  Initiate “Reverse Evacuation” procedures (gather and bring into the building all students and staff)  Notify 911 emergency responders, if necessary (remember dial out number should be pressed before dialing 911)  Set up Command Post, if necessary  Make appropriate announcements, as necessary  Allow only emergency personnel to enter the building  Ensure that all door/windows to the entire school and classrooms have been closed and blinds are pulled down  Ensure that restrooms, out-of-the-way places, and hallways have been checked for students not in their classrooms  All steps should be taken to protect students and school personnel from the external environment if hazardous materials or biological agents are present (See response action: Chemical, Biological, Radiological, Explosive CBRNE Shelter-in-Place information on the following pages)  Ensure that no one enters or leaves the room/school once it is secured 29
  34. 34. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  Ensure a 100% accounting of students is conducted every ½ hour  Conduct debriefing meeting(s) after the incident has ended (Form #7)  Notify the occupants by using staff as runners when it is “All Clear” to resume normal operations  Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4, 5, 6), if necessary  Insert other functions outlined by the school district policies Liaison  Notify the District Superintendent that school has been directed to Shelter-in-Place  Activate the Parent Alert System to update parents, if necessary  Keep open communications with District Superintendent of situation  Communicate with first responders and support agencies if necessary  Up-date IC of first responder actions and locations  Coordinate school Emergency Team and first responders actions  Bring Emergency Kit to Command Post site  Participate in Command Post Emergency Operations Team meetings  Stay with Operations Team  Locate the Emergency Operation Plan and give a copy to the School Incident Commander  Locate a copy of the building floor plan for the School Incident Commander  Fill out Incident Report Form (Form #6)  Maintain an Operations’ log with a chronological account of the events that occur at the beginning of the Emergency Operation Plan (Operations; log forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Provide “situation response” reports every half hour to Operations Team  Communicate with Media Officer and District Public Information Officer all necessary information that can be used for possible media releases  Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses including: dates, times and names of those involved  Insert other functions outlined in school district policies  Media Officer  Participate in Command Post Emergency Operations Team meetings  Set up Media Staging Area, if necessary  Obtain approval from Operations Team, District Superintendent, and School Incident Commander before releasing information to the media  Post media releases in Command Post area (Media release forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Provide press briefings and news releases when appropriate (Form # 10)  Provide escort service to media representatives and other officials 30
  35. 35. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  Anticipate the need for space and equipment by mass media representatives, and confine the media to that space – do not allow access to Operations Team and affected locations unless approved by the School Commander  Summarize all press releases and media interaction (Q & A sessions) for debriefing meeting  Insert other functions outlined by the school district policies  Insert other functions outlined in school district policies OPERATIONS Operations Leader  Provide organizational leadership support for operations  Maintains all contact with other leaders and updates school incident commander  Prepare to initiate log journal and incident report form  Provide a visible chart of resources requested at Command Post location  Concentrate on obtaining required resources and their availability (Form # 8)  Insert other functions outlined by the school district policies Safety Officer  Monitor safety concerns in regard to Operations response strategies (Form #11)  If necessary, set up School Staff Support Pool Staging Area  Correct unsafe conditions (use lines of communication to act)  Invoke EMERGENCY AUTHORITY to act immediately if necessary  Monitor stress levels of Emergency Operations Team members  Attend debriefing meeting  Insert other functions outlined by the school district policies Special Needs Student Leader  If students are moved to a larger area in cafeteria/gym, check with “Buddies” to see if they have and needs or are needing assistance  Insert other functions outlined by the school district policies Care Team Leader  Prepare to set up CARE Team Staging area  Prepare for students/staff that might need counseling  Outreach to concerned others and at-risk students  Keep records of all students/staff who were treated  Assign school staff person(s) to accompany individuals to the hospital  Coordinate clergy, if necessary  Obtain a list of students/school staff who are involved in the crisis that have been injured/killed  Insert other functions outlined by the school district policies 31
  36. 36. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION First Aid Leader  Prepare to set up First Aid Staging Area  Coordinate and administer emergency first aid Triage to all persons injured (Form #12.)  Assign school personnel to accompany students/staff to area hospital(s)  Keep records of all students/staff that were treated (Form #12.)  Insert other functions outlined by the school district policies Teachers/Others Managing Students  Use “ Emergency Bags” as needed  Isolate students from outside windows and classroom doors  Close classroom doors and windows,  A 100% accounting of students will be conducted every 1/2 hour  If ordered to evacuate, listen for announcement of where and when to move students  Allow students to call parents on their cell phone or hardwire phone to inform them that they have been asked to remain in school until further notice, and that they are safe.  Keep your class orderly, calm, and together at all times  Reassure students that this is the safest measure available  Listen for further instructions  Remain in Shelter in Place mode until a staff person you recognize assures you that it is safe to assume normal activities  If you are not managing students, participate in School Staff Support Pool staging area, if activated  Insert other functions outlined by the school district policies Maintenance Leader  Block all entrances to the school area letting only Public Safety and support agencies through (use buses, if available to block all entrances to the school grounds)  Coordinate with law enforcement where to set outer-perimeter  Supervise and take attendance of all custodial staff  Shut off all utilities, if necessary  Do not turn utilities back on until public safety official gives the okay to do so  Insert other functions outlined by the school district policies LOGISTICS Logistics Leader  Concentrate on obtaining required resources and their availability (Form # 8)  Provide a visible chart of resources requested at Command Post location  See that food/drinks and overnight provisions are provided for as needed 32
  37. 37. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  Summarize all resources asked for and provide that summary at debriefing meeting  Insert other functions outlined by the school district policies  Protective Response Action #4 -B CBRNE Shelter-in-Place CBRNE =Chemical, Biological, Radiological, Nuclear, Explosive hazard Example(s) When Used:  Chemical, Biological, Radiological, Nuclear, Explosive hazard Biological agent released nears the school. Chemical spill in the School Chemistry Lab. COMMAND School Incident Commander ANNOUNCEMENT: Your attention please…(pause) CBRNE Shelter-in-Place when dismissal bell rings…(pause) CBRNE Shelter-in-Place when dismissal bell rings  Make a thorough assessment of the incident and ascertain that the directive to CBRNE Shelter-in-Place should be given  If a chemical and /or biological agent is not immediately identified (airborne, topical agent, etc.) and isolated, announce CBRNE Shelter-in-Place and hold that directive until emergency response personnel arrive to assess the situation  Send students/faculty/ and staff to ground or higher floors in the building  Activate Emergency Operations Team positions  Set up Command Post and coordinate Emergency Operations Team activities  Notify 911 emergency responders (remember, dial out number should be pressed before dialing 911)  Cancel food services if necessary  If the threat is outside of the school, initiate “Reverse Evacuation” procedures (gather and bring into the building all students and staff)  Assign duties to teacher and staff who are not supervising students  Activate runners (unassigned teachers/staff) if the Public Address System is not operable and send runners to non-notified locations except outside physical education classes and outside recreation areas, etc.  Schedule in Command Post Emergency Operations Team meetings  If the threat is outside of the school ensure that all entrances to the school, classroom doors/windows are closed, sealed with a damp cloth or clothing if possible and the school ventilation system has been shut-down  Ensure that restrooms, out-of-the-way places, and hallways have been checked for students not in their classrooms 33
  38. 38. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  School basements should NOT be used to shelter or relocate students when seeking protection against chemical/biological agents, as vapors can become trapped in these areas. Spaces at or above ground level are preferable  Ensure a 100% accounting of students is conducted every ½ hour  Notify the occupants by using school staff as runners when it is “All Clear” to resume normal operations Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons Liaison  Notify the District Superintendent that school has been placed in CBRNE Shelter-in-Place mode  Activate the Parent Alert system  Keep open communications with District Superintendent of situation  Communicate with first responders and support agencies if necessary  Up-date Incident Commander of first responder actions and locations  Coordinate school Emergency Team and first responders actions  Bring Emergency Kit to Command Post site  Participate in Command Post Emergency Operations Team meetings  Stay with Operations Team  Locate the Emergency Operation Plan and give a copy to the School Incident Commander  Locate a copy of the building floor plan for the School Incident Commander  Fill out Incident Report Form (Form #6)  Maintain an Operations’ log with a chronological account of the events that occur at the beginning of the Emergency Operation Plan (Operations; log forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Provide “situation response” reports every half hour to Operations Team  Communicate with Media Officer and District Public Information Officer all necessary information that can be used for possible media releases  Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses including: dates, times and names of those involved  Insert other functions outlined in school district policies Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons Media Officer  Set up Media Staging Area 34
  39. 39. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  Obtain approval from District Public Information Officer, Superintendent, and School Incident Commander before releasing information to the media  Post media releases in Command Post area (Media release forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)  Provide press briefings and news releases when appropriate (Form # 10)  Provide escort service to media representatives and other officials  Summarize all press releases and media interaction for debriefing meeting  Anticipate the need for space and equipment by mass media representatives, and confine the media to that space – do not allow access to Emergency Operations Team and affected locations unless approved by the School Commander  Insert other functions outlined in school district policies Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons OPERATIONS Operations Leader  Go to the Command Post site and prepare to initiate log journal and incident report form  Provide Organizational, leadership support for operations.  Maintains all contact with other leaders and updates school incident commander  Provide a visible chart of resources requested at Command Post location  Insert other functions outlined by the school district policies Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons Safety Officer  Monitor safety concerns in regard to Operations response strategies (Form #11)  If necessary, set up School Staff Support Pool Staging Area  Correct unsafe conditions (use lines of communication to act)  Invoke EMERGENCY AUTHORITY to act immediately if necessary  Monitor stress levels of Operations Team  Attend debriefing meeting  Insert other functions outlined in school district policies Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons  Special Needs Student Leader  If students are moved to a larger area in cafeteria/gym, check with “Buddies” to see if they have and needs or are needing assistance 35
  40. 40. 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ OHIO DEPARTMENT OF EDUCATION  Insert other functions outlined by the school district policies Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons Care Team Leader  Supervise all persons needing counseling  Prepare for students/staff that might need assistance  Keep records of all students/staff who were treated  Assign school staff person(s) to accompany individuals to the hospital  Coordinate clergy  Obtain a list of students/school staff who are involved in the crisis that have been injured/killed  Insert other functions outlined in school district policies Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons First Aid Leader  Go to the Command Post site and prepare to set up First Aid site  Prepare for students/staff that might need immediate medical assistance  Direct emergency medical technicians (triage) to take critical persons to the hospital first  Coordinate and administer emergency first aid Triage to all persons injured (Form #21)  Assign school personnel to accompany students/staff to area hospital(s)  Keep records of all students/staff who were treated (Form #13)  Insert other functions outlined in school district policies Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons Teachers/Others Managing Students  Isolate students from outside windows and classroom doors  If threat is outside, seal all door/windows (damp cloth) to classrooms  Use the classroom “ Emergency Bags”  School basements should NOT be used to relocate students when seeking protection against chemical/biological agents as vapors can become trapped in these areas  Spaces at ground or above levels are preferable  Allow students to call parents on their cell phone and by land lines to inform them that they have been asked to remain in school until further notice and, that they are safe.  Reassure students that this is the safest measure available  Keep in mind it will be natural for people to want to “get away” from an agent, however, this may not be the safest practice  Keep your class orderly, calm, and together at all times.  Remain in CBRNE Shelter-in-Place until a staff person you recognize assures you that it is safe to resume normal classroom conditions 36

×