Daily review tool - Smarter Everyday


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A good daily review is the defender of your day, the scaffolding to support work and ply. Look at your calendar, open your inbox and grab your to-do list.

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Daily review tool - Smarter Everyday

  1. 1. Daily Review A GOOD DAILY REVIEW IS THE DEFENDER OF YOUR DAY, THE SCAFFOLDING TO SUPPORT WORK AND PLAY. LOOK AT YOUR CALENDAR, OPEN YOUR INBOX AND GRAB YOUR TO-DO LIST. Who this tool is for If you find yourself constantly firefighting, this simple tool can be an effective first step to regaining control. This tool is for you if you start your days feeling overwhelmed or if you’re afraid you’ll let things slip by. What you will get out of it A great start to your day and focus throughout. What you’ll need • 15 minutes free of interruptions daily • A pen • Access to your calendar, task lists and email • For best results use after Managing Your Email and Managing Your Calendar. Tools created by www.peoplewhodo.co.uk CLICK HERE TO LEARN HOW TO WORK SMARTER.
  2. 2. Your daily review Schedule your daily review in your calendar. If there is a morning when you can’t set the time to do it, make sure you include time the day before. Create a framework for planning your day, so that you don’t have to think through the process every time. This will free up your mind to focus on more important tasks. Here’s a framework we often suggest. It’s useful to add this to the notes section on your calendar. 1. Review your commitments Have a look at your calendar to see what you’ve committed to. If you have more than one meeting or event, check that you have time to travel and catch up with yourself. (For more on scheduling buffer time, see our Manage Your Calendar tool.) 2. Review the previous day Go through your notes and diary from yesterday and schedule any emerging actions in your calendar or jot them down in your to-do list. 3. Schedule your tasks If you haven’t scheduled any single tasks yet, use your to-do list to decide what needs to be done today. In your calendar, schedule a time to do each task. Don’t be overambitious. Give yourself a realistic timeframe within which to finish them. Your calendar gives you a powerful visual guide to your capacity and your progress. For the bigger pieces of work, schedule in blocks of 90 minutes and make sure you take a break, however small, after each block of time. (You might want to use our Manage Your Calendar tool to help you with this.) The tool TO DO DAILY REVIEW9 AM 10 AM
  3. 3. 4. Plan email time If you need to check emails first thing in the morning, process your inbox. In other words, review what’s there, decide what needs to happen but don’t respond yet. Resist the temptation to reply before you have scheduled your day. You might find the whole morning has gone before you get to the work you need to do. If your emails can wait, schedule a time in the day when you will reply to them. If you can reply to them in less than two minutes, do so but don’t spend more than 10 minutes processing your inbox unless you have planned for this. If you need to stay on top of incoming emails during the day, schedule regular times during the day to process and manage your emails. (If you suffer from inbox fatigue, check out our Managing Your Email tool.) 5. Changing your plans If time is tight, something urgent has come in or things simply took longer than you expected, reschedule work for later in the week or next week. Deciding what you aren’t doing is as important as deciding what you are. Actively postponing tasks helps you feel a lot more in control than simply letting things slide. If this is going to impact other people, you can let them know. (If you are changing plans a lot, it might be worth running through our Project Focus tool.) It’s important to schedule in some buffer time to allow for interruptions and emergencies. However, don’t let email, phone calls and other people be a permanent distraction. 6. Commit to it Start working through your plan for the day and stick to it. A good daily review is the defender of your day, the scaffolding to support a good day’s work and play. A good start to your day is vital. Eating a good breakfast, exercising, reading something inspiring or walking to work are some of the other things you can do to start the day with a clear mind. 7. Constant improvement Treat each day and daily review like a prototype. Always have one eye on how to make things even better. (To make sure how to stay focused during the week, have a look at our Project Focus and Weekly Review tools.) Have you completed your first Daily Review? Tell us how it feels on Twitter. @NokiaAtWork #smartereveryday