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600.14 retention periods

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600.14 retention periods

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600.14 retention periods

  1. 1. Number: 600.14 SUBJECT: RETENTION PERIODS Page: 1 Date: 02/08/1983 Approved: Jennifer Hawkins, D.V.M., Director Revised: 09/24/15 I. PURPOSE To provide guidelines for meeting state mandated retention periods. I. POLICY Impounded animals must be retained by law for a specified number of working days (excluding legal holidays). State guidelines will determine the applicable retention periods when placing holds on or selling impounded animals at OC Animal Care. II. SCOPE Applicable to all staff who are responsible for determining retention periods for animals impounded at OC Animal Care. III. FORMS Not applicable. IV. REFERENCES OC Animal Care Policy & Procedure 400.12 V. DEFINITIONS Not applicable. II. PROCEDURE A. Owner Surrendered or Returned Animals Animals that are surrendered by their owner or a custodian for either the purpose of euthanasia or adoption are held for a minimum of two days not including legal holidays or the day of impound. Retention days are as follows: 1. The first day is for owner redemption only in the event the owner wishes to reclaim the animal.
  2. 2. Number: 600.14 SUBJECT: RETENTION PERIODS Page: 1 Date: 02/08/1983 Approved: Jennifer Hawkins, D.V.M., Director Revised: 09/24/15 2. The second through fourth day, the animal becomes available for adoption or owner redemption. 3. The fifth day, the animal may be adopted to a private party, Adoption Partner Candidate (APC), euthanized, or held for a longer adoption period. 4. Puppies and kittens: a. If deemed adoptable, are available on the day of surrender or return. b. If the animal is a newborn animal that needs maternal care and has been impounded without its mother, or is irremediably suffering, may be euthanized by the veterinarian. B. Stray Animals Stray animals impounded by animal control officers (ACO) or brought in by citizens at the main gate are held for a minimum of four days (7 days for Laguna Hills impounds), not including legal holidays or the day of impound. All stray animals are posted on the Lost Pets page on the OC Animal Care website at www.ocpetinfo.com within 30 minutes of being impounded at the shelter. The retention days are as follows: 1. The first three days (7 days for Laguna Hills impounds) are for owner redemptions only. 2. The fourth day (eighth day for Laguna Hills impounds) the animal becomes available for adoption pending medical and behavioral evaluation or owner redemption. 3. The fifth day (eighth day for Laguna Hills impounds) the animal may be released to a non-profit rescue, adopted to a private party, euthanized, or held for a longer adoption period. C. Owned Animals With the exception of animals impounded from Laguna Hills and Anaheim, animals wearing a rabies tag, microchip, license tag or any other form of identification, shall be held for 7 days not including legal holidays or the day of impound. Animals with identification impounded from Laguna Hills shall be held for 10 days not including legal holidays or the day of impound. Animals with identification impounded from
  3. 3. Number: 600.14 SUBJECT: RETENTION PERIODS Page: 1 Date: 02/08/1983 Approved: Jennifer Hawkins, D.V.M., Director Revised: 09/24/15 Anaheim shall be held for 9 days not including legal holidays or the day of impound. The retention days are as follows: 1. The first 7 days (10 days for Laguna Hills impounds and 9 days for Anaheim impounds) shall be for owner redemptions only. An adoption reservation may be placed on the animal pending medical and behavioral assessment. 2. On the eighth day (eleventh day for Laguna Hills impounds and tenth day for Anaheim impounds) the animal may be made available for adoption. 3. If an animal arrives at OC Animal Care with an out of state or out of date license and no owner information is available, the animal will be held for 10 days not including the day of impound or legal holidays. After the retention period, the animal may be adopted to a private party, non-profit rescue group, euthanized, or held for a longer adoption period. D. Quarantined Animals 1. Owner Known Dogs and Cats Owned dogs and cats that have been involved in a bite or a scratch where a skin break is observed shall be held in quarantine for the ten days following the date of the bite. An additional three days, subsequent to the quarantine period, shall be applied allowing the owner time to redeem their pet from OC Animal Care. 2. Stray Dogs and Cats Staff may determine the retention period for stray, unowned dogs and cats involved in a bite or a scratch where skin break occurred. The following are the retention periods to be considered: a. The dog or cat may be held through the quarantine period and then either euthanized or adopted pending staff approval. b. The dog or cat may be held for four days, allowing for owner identification and if ownership is not established, the animal may be euthanized and tested for rabies infection. c. The dog or cat may be euthanized upon impound if it is deemed to be irremediably suffering or is a newborn animal that needs maternal care
  4. 4. Number: 600.14 SUBJECT: RETENTION PERIODS Page: 1 Date: 02/08/1983 Approved: Jennifer Hawkins, D.V.M., Director Revised: 09/24/15 and has been impounded without its mother. The animal shall then be tested for rabies infection. E. Animals Under Police Hold Or Special Circumstances These animals do not have a determined Due Out date. Pending contact with the police department and unless noted on the Memo, the animal cannot be released. F. Animals Not To Be Adopted Or Held For Redemption Reasonable efforts will be made to treat animals that are not adoptable but that could become adoptable with reasonable efforts. Animals that are not recommended for adoption are: 1. Animals under eight weeks of age. 2. Animals that have manifested signs of a behavioral or temperamental defect that could pose a health or safety risk or otherwise make the animal unsuitable for placement as a pet. 3. Animals that have manifested signs of disease, injury, or congenital or hereditary condition that adversely affects the health of the animal or that is likely to adversely affect the animal’s health in the future. 4. Animals that are irremediably suffering from a serious illness or severe injury. 5. Newborn animals that need maternal care and have been impounded without their mothers may be euthanized without being held for owner redemption or adoption. G. Feral Cats Cats without owner identification of any kind whose usual and consistent temperament is extreme fear and resistance to contact with people is a feral cat. A feral cat is totally unsocialized to people. The holding period is as follows: 1. The first three days are for owner redemption only.
  5. 5. Number: 600.14 SUBJECT: RETENTION PERIODS Page: 1 Date: 02/08/1983 Approved: Jennifer Hawkins, D.V.M., Director Revised: 09/24/15 2. The fourth day, shelter personnel qualified to verify the temperament of the animal shall verify whether it is feral or tame by using a standardized protocol. If the cat is determined to be truly feral, the cat will be listed as TNR or NO TNR as stated in OC Animal Care Policy & Procedure 400.12 for the Feral Free Program. 3. The fifth day, cats listed as TNR will be altered and released back to their original location. Cats listed as NO TNR may be released to a non-profit rescue, euthanized or held for a longer period. NOTE: “Ear tipped” cats, per County Counsel, are classified as owned animals. These cats are to be retained as owned animals (see section C. Owned Animals). H. Records 1. OC Animal Care shall provide the owners of lost animals and those who find lost animals with all of the following: a. A list of animals lost or found on the Lost and Found Lists maintained by OC Animal Care. b. The telephone numbers and addresses of other shelters in the same vicinity. c. The telephone numbers and addresses of volunteer groups that may be of assistance in locating lost animals. 2. OC Animal Care shall keep accurate records on each animal taken up, medically treated, or impounded. The records shall include all of the following information and any other information required by the California Veterinary Medical Board: a. The date the animal was taken up, medically treated, euthanized, or impounded. b. The circumstances under which the animal was taken up, medically treated, euthanized, or impounded (i.e., stray at large, confined, owner released, etc.). c. The names of the personnel who took up, medically treated, euthanized, or impounded the animal.
  6. 6. Number: 600.14 SUBJECT: RETENTION PERIODS Page: 1 Date: 02/08/1983 Approved: Jennifer Hawkins, D.V.M., Director Revised: 09/24/15 d. A description of any medical treatment provided to the animal and the name of the veterinarian of record. e. The final disposition of the animal, including the name of the person who euthanized the animal or the name and address of the adopting party. These records shall be maintained for three years after the date the animal’s impoundment ends. I. Special Needs Animals Information In addition to being able to view animals on the Lost Pets and Adoptable pets pages on the OC Animal Care website at www.ocpetinfo.com, non-profit animal rescues and individuals may view the Special Needs Animals page for current information (updated every 30 minutes) on animals in need of rescue at www.petadoption.ocpetinfo.com/SpecialNeeds/. Animals with behavioral and medical issues are posted on this web page as well as animals that have been at the shelter for an extended period of time with no adoption interest. Non-profit rescues that join OC Animal Care’s Adoption Partner program or who provide 501(c)(3) identification and email contact information will also receive a daily email promoting these special needs animals.

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