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Time management mb induction


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Time management mb induction

  1. 1. Time Management
  2. 2. Module One:Getting StartedTime management training most oftenbegins with setting goals. This processresults in a plan with a task list or calendarof activities.This entire process is supported by a skillset that should include personalmotivation, delegation skills, organizationtools, and crisis management.We’ll cover all this and more during thisworkshop.Cherish yourdreams, as theyare the childrenof your soul, theblueprints ofyour ultimateachievements.Napoleon Hill
  3. 3. Workshop ObjectivesOvercomeprocrastinationOrganize yourworkspacePlan andprioritize
  4. 4. Pre-Assignment ReviewWhat are your biggest time wasters?What are you currently doing to manage yourtime?What could you be doing better?If you came away from this workshop with onlyone thing, what would that be?
  5. 5. Module Two:Setting SMART GoalsGoal setting can be used in every area ofyour life. Setting goals puts you ahead ofthe pack! Some people blame everythingthat goes wrong in their life on somethingor someone else.Successful people dedicate themselvestowards taking responsibility for their lives,no matter what the unforeseen oruncontrollable events.The bad newsis that timeflies. The goodnews is thatyou are thepilot.MichaelAltshuler
  6. 6. The SMART WaySpecificMeasurableAchievableRelevantTimedRMAST
  7. 7. Prioritizing Your GoalsInvest your mentalfocus on one goalChoose a goal thatwill have the greatestimpact
  8. 8. VisualizationVisualizationEmotionalizingVision boardList of the benefits
  9. 9. Module Three:Prioritizing Your TimeTime management is about morethan just managing our time; it isabout managing ourselves in relationto time.It means being willing to experimentwith different methods and ideas toenable you to find the best way tomake maximum use of time.“Being busy isa form oflaziness: lazythinking andindiscriminateaction”Timothy Ferris
  10. 10. The 80/20 Rule80%Results20%ActionsBelieve it or not, itis only possible toaccomplish moreby doing less. It isMANDATORY!-Timothy Ferris
  11. 11. The Urgent/Important MatrixUrgentandImportantImportant,But NotUrgentUrgent, ButNotImportantNot Urgentand NotImportant
  12. 12. Being AssertiveHonestexplanationClarify yourreasoningGive analternativeAssertiverefusal
  13. 13. Module Four:Planning WiselyThe hallmark of successful timemanagement is beingconsistently productive each day.Having a daily plan andcommitting to it can help youstay focused on the priorities ofthat particular day.A work wellbegun ishalf ended.Plato
  14. 14. Creating Your Productivity JournalCarry over unfinished tasksCross off completed itemsPrioritize tasksNotebook
  15. 15. Maximizing the Power of YourPersonal Productivity JournalPlan the nightbeforeKeep your journal withyouSense of satisfactionRemove tasks postponed threetimes
  16. 16. Ready, Fire, Aim!Do not over planJust take actionAdjust your aim
  17. 17. Module Five: TacklingProcrastinationProcrastination means delaying atask (or even several tasks) thatshould be a priority.The ability to overcomeprocrastination and tackle theimportant tasks is a hallmark of themost successful people out there.I am a greatbeliever inluck, and I findthe harder Iwork, themore I have ofit.ThomasJefferson
  18. 18. Why We ProcrastinateFeel overwhelmedLack of passion Fear of failureNo clear deadlineInadequate resources Where to begin?
  19. 19. Nine Ways to OvercomeProcrastinationDelete Delegate Do itAsk foradviceChop it up15 minuteruleCleardeadlineRewardRemovedistractions
  20. 20. Eat That Frog!"If you haveto eat twofrogs, eatthe ugliestone first!"
  21. 21. Managing WorkflowSelect one task to do at a time.Time yourselfIgnore everything elseNo breaks or interruptionsGive yourself a reward
  22. 22. Dealing with E-mailE-mail isbesthandledinbatchesCreatedeliveryrulesCreatefoldersfordifferenttopics
  23. 23. Using CalendarsOrganizetasksIdentifypatternsImproveworkflow
  24. 24. Module Nine:Setting a RitualRituals and routines can actually helpincrease the spontaneity and fun inyour life.Because routine tasks are alreadyplanned for, you have more energy tospend on the tasks that will bring youcloser to your goals and bring morejoy to your life.Discipline isthe bridgebetween goalsandaccomplish-ment.Jim Rohn
  25. 25. What is a Ritual?RitualIdentifythetimeSub-tasksIdentifythe task
  26. 26. Ritualizing Sleep, Meals, andExerciseEstablisha ritualbeforeyousleepPlanmealsfor thenextweekTry toexercisefor onehourthreetimes aweek
  27. 27. Example RitualsLay out clothsthe night beforePrepare youlunchBatch togetheractivities
  28. 28. Using Rituals to Maximize TimeDuring a break read for ten minutesDeep breathing and stretchesClean off a small areaUpdate your journalSet aside a lunch hour for personal errands
  29. 29. Words from the WiseHarvey Mackay: Time is free, but its priceless. You cantown it, but you can use it. You cant keep it, but you canspend it. Once youve lost it, you can never get it back.Napoleon Bonaparte: Take time to deliberate, but whenthe time for action arrives, stop thinking and go.Steve Jobs: Your time is limited, so dont waste it livingsomeone elses life.Benjamin Franklin: You may delay, but time will not.