MW2014 Art in the Clouds Alexander+Krause

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Case Study for implementation of a clod-based archival repository at Cleveland Museum of Art, given by Jane Alexander and Niki Krause.

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MW2014 Art in the Clouds Alexander+Krause

  1. 1. Art in the Clouds Creating an Archival Repository for Museum Assets using Cloud Storage and Open Source Jane Alexander & Niki Krause Cleveland Museum of Art
  2. 2. DIGITAL STRATEGY Looking at the Big Picture
  3. 3. Archival Repository in Collection-information and Scholarship Backbone
  4. 4. INCEPTION Bruce buried by DVDs
  5. 5. Inception • Photo Studio’s artwork photography – uncropped, high-res masters – three sets of 3800 archival DVDs = 11,400 – manual lookup / pull to use – long-term viability of DVDs – gold DVDs = $$$$$$ • ditch the DVDs, move to online storage • but, it’s archival in nature
  6. 6. Interdepartmental Team • CIO + Applications Services Manager (leader) • Museum Archivist + Digital Archivist • IT network+infrastructure+storage duo • Library Applications Analyst / developer • Photo Studio Assistant Manager • Photographers • Collections Management / Registrar • Conservation staff • Performing Arts, Music, and Film staff
  7. 7. Approach • inventory digital materials • identify appropriate standards • storage platform+management software • map metadata • define workflows • ingest+iterate
  8. 8. Inventory & Projections • artwork photography • conservation photography • editorial photography • business documents • AV of institutional history • AV of lectures, performances • artwork in time-based media = 20TB now, 35TB by 2018
  9. 9. Standards • LOCKSS & archival best practices • OAIS reference model • preservation file formats • PREMIS • descriptive & technical metadata schemas • Dublin Core (DCMI) • IPTC, XMP, etc. mapped to DCMI • local metadata needs = local schema
  10. 10. Storage Platform Options • onsite hardware/storage + AMS • SaaS/hosted solution • cloud-based hardware/storage, with in-house AMS administration …but there were concerns!
  11. 11. Performance
  12. 12. Virtual Data Center on same ISP trunk
  13. 13. 5 years = $500,000+
  14. 14. Archival Management Systems Options considered: • DSpace (open source/SaaS, MIT) • CONTENTdm (SaaS, OCLC) • Fedora Commons (open source, Cornell) • Archivematica (open source) • Invenio (open source, CERN)
  15. 15. Ingest Progress @ 9 Months • editorial photography — ⅔ ingested • artwork photography — ½ staged, mapped • conservation photography — file name review+de-duping underway • business documents — scripting xformations • AV — detailed inventory, analog to digital • artwork in time-based media – 10 works accessioned so far – team working on in-house standards
  16. 16. Challenges • developer is leaving the museum TOMORROW • staff time – Digital Archivist – Conservation and PAMF staff availability • network storage running high • demand for more DSpace installs

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