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Advataxes Employee Expense Software SaaS

Advataxes is an online employee expense software with a strength on the management of recoverable Canadian Sales Taxes

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Advataxes Employee Expense Software SaaS

  1. 1. Online Employee Expense Software designed for recoverable Canadian VAT October 9, 2018 Serge Vanier, CPA, CMA svanier@advalorem.ca
  2. 2. 2 Online employee expense software 1. Managing assets in terms of recoverable Canadian VAT (i.e. GST/HST and QST) 2. Reduce time spent managing employee expenses due to cloud computing 3. Strength of a database (insight into spending) October 9, 2018© 2018 Ad Valorem Inc.
  3. 3. 3 Why GST/HST and QST should be handled properly? High recoverable sales taxes on expenditures • The Maritimes 15% HST • Quebec 5% GST, 9.975% QST • Ontario 13% HST • Western Canada 5% GST Different Recovery Rules • Large businesses ( +$10M in annual sales) • Small & medium businesses (-$10M in annual sales) • Non profit organization For each $ 1M of travel expenses across Canada; roughly $100K (10%) is recoverable when a series of conditions are met October 9, 2018© 2018 Ad Valorem Inc.
  4. 4. 4 Current issues with recovering Canadian VAT on employee expenses • Prevailing accounting software structure is the «Tax code selection» where each tax code is a tax rule • The tax code selection is not efficient for employee expense in Canada as it implies all employees are tax expert • Canada has too many decentralized VAT rules October 9, 2018© 2018 Ad Valorem Inc.
  5. 5. 5 Advataxes solution on employee expense • A series of matrix instead of tax codes • Different GST/HST & QST rates and tax rules at the provincial level October 9, 2018© 2018 Ad Valorem Inc.
  6. 6. 6 Expense type, province & date • What kind of expense? • Meals, km, hotel, parking, tolls, etc.. • Where ? • Ontario, Québec, British Columbia, … outside Canada • What date? • Tax rates and tax rules Recoverable tax calculates for a given tax profile ( i.e. Large business, etc..) • Software allows changes to pre-calculated taxes October 9, 2018© 2018 Ad Valorem Inc.
  7. 7. 7 Tax Management Surveys Difference between tax that should have been claimed and tax claimed is only 1% October 9, 2018© 2018 Ad Valorem Inc.
  8. 8. Accounting and Management Automated e-mails to inform users of the next action, i.e. employees, approvers and administrators Cloud computing to manage employee expenses from everywhere Delegation to complete an expense report of another person Integration transfer files in Excel or CSV format Foreign Currency Conversion top 8; (USD, EUR, GBP …) Database reports • Using the client’s chart of account • Detailed report of all KMs for all employees French or English (available at the employee profile) Security encrypted transmission data stored in a Data Center Synchronization a single expense account at any time Smartphone upload picture and expense October 9, 2018 8© 2018 Ad Valorem Inc.
  9. 9. Advataxes – Saas 10October 9, 2018© 2018 Ad Valorem Inc.
  10. 10. Reviews “It is a great tool to track the approval process of the reports and to make reports to see how much is being spent by employees and by departments. “ Flora S, Payable, Pharmaceuticals 51-200 employees Consult them at https://www.capterra.com/p/135567/Advataxes/ 10October 9, 2018© 2018 Ad Valorem Inc.
  11. 11. Conclusion • Optimize GST/HST and QST recoveries on expense reports • Reduce time spent by employees when managing expenses reports • Add insights into spending 11October 9, 2018© 2018 Ad Valorem Inc.
  12. 12. Thank you For any questions, contact; Serge Vanier, CPA, CMA svanier@advalorem.ca (514) 461-1543 #201 www.advataxes.ca 12October 9, 2018© 2018 Ad Valorem Inc.

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