Page 1 of 8
Interim Haiti Recovery Commission
New Project Concept Note
Please note: Please note that proposals for any pro...
Page 2 of 8
Interim Haiti Recovery Commission
New Project Concept Note
What is considered to be a "project" requiringan IH...
Page 3 of 8
Interim Haiti Recovery Commission
New Project Concept Note
1. Organizations and Contacts
1.1 Organizations (In...
Page 4 of 8
Interim Haiti Recovery Commission
New Project Concept Note
3.2 Geographic Locations
See Annex A
Department Arr...
Page 5 of 8
Interim Haiti Recovery Commission
New Project Concept Note
5.2 Commitments and Disbursements
Funding Source | ...
Page 6 of 8
Interim Haiti Recovery Commission
New Project Concept Note
7. Line Ministry and Government of Haiti Involvemen...
Page 7 of 8
Interim Haiti Recovery Commission
New Project Concept Note
10. Obstacles/Constraints
10.1 Obstacles (An obstac...
Page 8 of 8
Interim Haiti Recovery Commission
New Project Concept Note
Annex A
1.1 Organizations
Bilateral
Foundation
Hait...
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IHRC New Project Concept Note - Page de bienvenue de l'Agence ...

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IHRC New Project Concept Note - Page de bienvenue de l'Agence ...

  1. 1. Page 1 of 8 Interim Haiti Recovery Commission New Project Concept Note Please note: Please note that proposals for any projects that will be implemented in Haiti also require endorsement by the Interim Haiti Recovery Commission (IHRC). To facilitate this process, organizations must fill in and upload to PARTNERS@CIDA the IHRC New Project Concept Note along with the completed Application Form and other mandatory/supporting documents. CIDA will submit the form to the IHRC on your behalf. What is the IHRC mandate?  The mandate of the IHRC is to conduct strategic planning and coordination and implement resources frombilateraland multilateral donors, civilsociety organizations (CSO), and the business sector, with allnecessary transparencyand accountability.  The IHRC w illtake a multifaceted approach to strategic planning and coordination and w illpro-actively convene stakeholders to communicate priorities for the activities of donors, civilsociety organizations and the private sector.  As part of this multifaceted approach, the IHRC w illmanage a project review and approvalprocessto ensure that all activities are aligned w ith Haiti's Action Plan for National Recovery and Development. IHRC approvalw illindicate endorsement of the Government of Haiti.  Projects that must be submitted to and addressed by the IHRC are activities by any person or entity related to the post- earthquake recovery or associated development needs of Haiti, that involves any pledge or donation, or the pledge or grant of debt relief, by any Donor, Haitian NGO, or International NGO, and activities that involve the expenditure of Private Funding relating to a matter of National Significance (list w illbe available online).  Projects commencing after 17 June 2010 should be submitted to the IHRC through this document: the New Project Concept Note. Why is this project approval process needed? a) This process assistsin the recovery of Haitiby: b) Allow ing the IHRC to ensure that minimum standards are met in the design and implementation of a project - for example, to ensure that building standards are met and sufficient anti-corruption mechanisms are in place; and c) Enabling the IHRC to monitor the fulfilment of pledges made at the International Donors' Conference Tow ardsa New Future for Haiti held on 31 March 2010. In addition, this information w illserve as the basis for a single source of information enabling the IHRC to make strategic and informed decisions on the recoveryeffort and provide insights into overlaps, gaps and opportunities for coordination and collaboration. Who should fill out an IHRC New Project ConceptNote? Donor and civil society organizations must submit this document to the IHRC for projects related to the post-earthquake recovery or associated development needs of Haiti that have not already received IHRC approvaland/or have not already started by 17 June 2010, according to the follow ing criteria. If you are a:  Bilateral, multi-lateral or philanthropic donors: If the project has any funding at all fromyour organization, please fill out the New Project Concept Note.  Civil society organization (e.g., Haitian CSO, International CSO): If the project is partially or self-funded by your organization w ithout any funding by a bilateral or multilateral, please fill out the New Project Concept Note. CSOs should not submit proposals for approvalthat do not have funding or a clear path to funding.  Private businesses and individuals: If the project is privately funded by any person or entity w ithout any funding by a bilateral, multilateral or civil society organization and (i) is both reasonably expected to exceed $500,000 and seeking IHRC assistance, or (ii) is of National Significance, please fill out the New Project Concept Note (a list of projects deemed of National Significance w illbe available online). The Government of Haiti is currently identifying priority projects which willbe considered of National
  2. 2. Page 2 of 8 Interim Haiti Recovery Commission New Project Concept Note What is considered to be a "project" requiringan IHRC New Project ConceptNote? Each major group of activities that is related to the post-earthquake recovery or associated development needs of Haiti is considered a project. A project is defined as a group of activities focused on one major overarching objective, one budget or one management structure. For example, a project or program by one NGO to build w ells in multiple villages should be grouped into a single "project". Similarly, a project or program to rebuild a single neighbourhood (w hich cuts acrossmultiple sectors) should be a single "project" - it has a single objective to rebuild a neighbourhood. How does the IHRC approval process work? Upon receipt, a new project concept note is reviewed by the IHRC, in consultation w ith relevant ministries, to ensure that the project plans adhere to quality standards and fit w ithin the overall priorities of Haiti's Action Plan for National Recovery and Development and sector plans. Based on IHRC's published checklist (to be made available online), each project is rated into one of four categories: 'Approved', 'Conditionally approved', 'Request for resubmission', or 'Not approved.'  Approved means the project satisfies the project evaluation criteria  Conditionally approved means the IHRC has approved the project subject to clarification of issues and questions that w illbe provided in w riting by the IHRC.  Requestfor resubmission means the IHRC has not approved the project and it must be resubmitted for consideration by the IHRC. Feedback w illbe provided to the proponent w ith specific concerns.  Not approved means project is not approved by the IHRC because it is not (i) aligned w ith Haiti's Action Plan for National Recovery and Development or national sector plans or (ii) is not consistent with the project quality standards established by the IHRC. Anti-Corruptionefforts at IHRC As part of the anti-corruption effortsof the IHRC, all implementing agencies (including government agencies) w illbe required to complete the Implementing Agency provided through the link in section 1.1. The Implementing Agency Questionnaire requests information on financialand procurement practices.
  3. 3. Page 3 of 8 Interim Haiti Recovery Commission New Project Concept Note 1. Organizations and Contacts 1.1 Organizations (Indicate all organizations that w illparticipate in this project including all implementing agencies) (Indicate all organizations that w illparticipate in this project including all implementing agencies) See Annex A Organizations Type Project Ref. No. 1.2 Contacts (Please specify allcontacts for this project fromallthe participating organizations) Name Organization Title E-mail Phone 2. Project Details 2.1 Title 2.2 Description (Describe the need that the project w illaddress, the desired outcomes and objectives, main activities, and an explanation of links betw een needs, activities, outputs, and outcome Include an explanation of how the proposalis consistent w ith the Haiti Action Plan for National, Recovery and Development.) 2.3 Schedule Start Date End Date Duration Months Days 3. Pillars and geographic locations Please enter the approximate distribution of funds acrossthe project pillars and locations. 3.1 Pillars See Annex A Pillars Sub-Sector
  4. 4. Page 4 of 8 Interim Haiti Recovery Commission New Project Concept Note 3.2 Geographic Locations See Annex A Department Arrondissement Commune 4. Project Components and Outputs 4.1 Project Components (listthe project budgetlines) No. Component 4.2 Key outputs and associated budget (the intended goods or services to be provided) Key Location Budget ($ USD) Target Year 1 Year 2 Year 3 Year 4 4.3 Key results and success indicators (the intended societalchange or outcomes) Success Indicator Year 1 Year 2 Year 3 Year 4 4.4 Data source to verify successindicators (e.g. randomized household or business surveys, student aptitude tests, medical questionnaires, farmyield data) 5. Financial Information 5.1 Project Cost (This is the total value of the project fromall funding sources (including counterpart funds)) Note that the years are automatically generated based on the start and end dates specified in section 2.4. Implementation Years Currency Rate to 1 USD Cost Cost (USD) Total USD (US Dollar) 1.0000
  5. 5. Page 5 of 8 Interim Haiti Recovery Commission New Project Concept Note 5.2 Commitments and Disbursements Funding Source | Funding Agency 1st Level Implementer Type Commitment (USD) Disbursement TOTAL 6. Impact Assessment Please provide a brief description of how the project w illaffect the following areas. A given question may be not applicable, if this is the case for your project, please note N/A and explain w hy not applicable. 6.1 Contribution to Haiti's social and economic development Number of local w orkersthat willbe employed in this project: Number of local w orkers Percentage of localw orkers Estimate number of w omen and children that w illbe impacted Women Children Estimate the total number of beneficiaries How w illthe project use Haitian sourced goods and services? How willthe project create additional capacity for the Haitian economy? 6.2 Sustainability Assessment (How willyou ensure that this project w illbe sustained after completion? Please describe how you w illbe transferring knowledge and capacity to the Haitian counterpart.) 6.3 Environmental Assessment (Please describe the measures taken to ensure that the project has a positive impact on the environment. If relevant, please specify how the project might ne impact the environment, and how you plan to measure and mitigate this impact.)
  6. 6. Page 6 of 8 Interim Haiti Recovery Commission New Project Concept Note 7. Line Ministry and Government of Haiti Involvement 7.1 RequiredApprovals (Please let us know the steps you have taken to get approvals needed for the project, including the approvals requested, status of requests, and names of your contacts in government agencies) 7.2 Line Ministry Involvement Which Ministries or other offices of the Government of Haiti are you in touch w ith? Please provide the names of your contacts within the Ministries or other offices of the Government of Haiti. How does this project align w ith Ministry plans? 8. Local Community Support 8.1 Local Community Involvement (Please explain to w hat extent you have involved the local community (e.g., community-w ide meeting to discuss projects, solicit input frommarginalized/disadvantaged groups, other outreach activities) 9. Monitoring Process 9.1 Anti-corruptionmechanism(Please describe your anti-corruption mechanisms, particularly to address procurement, financial reporting and fund disbursement.) 9.2 Project progress monitoringprocess (Please describe the monitoring and evaluation plan and methods for the project)
  7. 7. Page 7 of 8 Interim Haiti Recovery Commission New Project Concept Note 10. Obstacles/Constraints 10.1 Obstacles (An obstacle is anything that slow sdown or impedes the progress of the project's commencement or continuation. Examples include approvals needed, lackof supply chain cap lack of funds, etc.) See Annex A Bottleneck Organization/person thatcould address the bottleneck Specific requests to IHRC in addressing the bottleneck 11. Notes and Attachments 11.1 Notes / Comments
  8. 8. Page 8 of 8 Interim Haiti Recovery Commission New Project Concept Note Annex A 1.1 Organizations Bilateral Foundation Haiti Government International NGO Local NGO Multilateral EU Multilateral IMF Multilateral Other Multilateral Regional Development Banks Multilateral UN Multilateral World Bank Multilateral WTO Private Company 3.1 Pillars Budget Support Economic Rebuilding Institutional Rebuilding Social Rebuilding Territorial Rebuilding 3.2 Geographic Locations Artibonite (Gonaïves) Centre (Hinche) Grande Anse (Jérémie) Nippes Nord (Cap-Haïtien) Nord-Est Nord-Ouest Ouest (Port-au-Prince) Sud Sud-Est (Jacmel 10. Obstacles/Constraints Bottleneck Government approval or licensing is required Donor funding disbursement schedule is delayed Implementation schedule is delayed Consultation scheduled is delayed or extended Objectives are changed Context is changed significantly (e.g.: population movement) Recruitment of staff is delayed Supply chain capacity is insufficient Costs increase Funding shortage Security conditions are prohibitive Environmental conditions are prohibitive Weather conditions are prohibitive Necessary input by third party Other

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