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Digital Preservation Handbook
a New Edition
October 2015
Funders
Introduction
• A major new version of the Digital Preservation Handbook is in
production for 2015/2016
• Peer-reviewed, op...
The 1st Edition
First Print Edition and Web Edition
What it Contained
• Series of chapters, each with references, and annotated exemplars
• Around 136 pages of content in tot...
Decision tree
Checklist for Digitisation
The Challenges
• Popular and very heavily used resource but:
• Major growth in digital preservation practice and
available...
Quick Questions
Have you heard of it?
Have you used it?
What for?
It’s not like we’ve not been
busy …
• DPTP, 2005 onwards
• DPC Leadership Programme, 2009 to present
• Digital Preservatio...
Points to …
• Demand
• Lots of resources to draw upon
• Lots of experience of what works
The Revision
Plans for Revision
• Funding from TNA for first year – BL, Jisc, ARA funding added
• expect to take two years to 31 March ...
Gap Analysis
• Mapped to DigCurv Framework and APARSEN report and other digital
preservation textbooks
• Lots to update, s...
Booksprints
How
• Preparation - Desk research and resources
• Scope and brainstorm it
• Write it
• Review it
Doing
• 10-14...
Style – What We Aim For
• Concise high-level overviews
• Suitable for novices upwards
• Longevity of content – point out t...
Some Peer Review Comments on the New Edition
“The Handbook will be an extraordinarily useful resource on many levels. As a...
The New Edition
(drum roll begins…)
Handbook Outline
Introduction
Digital Preservation
Institutional Strategies
Organisational Activities
Technical Solutions ...
What is the same
• Broad structure and style of original robust
• Design for Web and optional Print outputs (user driven
r...
What is changing -content
• Maybe c. 90% of original content replaced or updated,
and 50% more content topics than 1st edi...
What is changing –content 2
• Content illustrations – partnering with Digitalbewaring
• Adding Multi-media
What is changing 3
• Future design updates to DPC website
• Icons for resources and case studies –revised with
Digitalbewa...
Some results from the Audience
Research
Demo’s
(DPC members can now watch live as we work)
Landing page www.dpconline.org/advice/preservationhandbook
Web-archivin...
The New Edition
(here endeth the demo)
Soft Launch 30th
October 2015
(partial, comments welcome)
Final book Sprint
Novembe...
Legacy Plan … (in outline)
1. DPC Editorial Board Takes Over from Project
Delivery Board
2. Advisory Committee retained?
3...
Consultation 1: Legacy
Not really about content: quality assurance is strong.
Process not product; community not content
W...
Consultation 2: Our Values – Your Values?
Current Concise Web Accessible Multi-media
Interactive Vendor-Neutral
Lowering b...
Consultation 3: Come and get us!
We’d love to hear from you:
• william@dpconline.org
• neil@beagrie.com
• sharon@dpconline...
Digital Preservation Handbook
a New Edition
October 2015
Funders
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
Digital preservation handbook oct2015 ver06
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Digital preservation handbook oct2015 ver06

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This presentation on the new edition of the Digital Preservation Handbook was given at the DCDC15 conference in October 2015. Originally published in 2001 as a paper edition, ‘Preservation and Management of Digital Materials: a Handbook’ was the first attempt in the UK to synthesise the diverse and burgeoning sources of advice on digital preservation. Demand was so great that in 2002, a free online edition of the Handbook was published by the newly established Digital Preservation Coalition.
After more than a decade, in which digital preservation has been transformed, the Handbook remains among the most heavily used area of the DPC website.
Funders and organisations are collaborating on re-designing, expanding and updating the Handbook so it can continue to grow as a major open-access resource for digital preservation. The slides provide a detailed overview of the new edition Handbook and work in progress.

Published in: Technology

Digital preservation handbook oct2015 ver06

  1. 1. Digital Preservation Handbook a New Edition October 2015 Funders
  2. 2. Introduction • A major new version of the Digital Preservation Handbook is in production for 2015/2016 • Peer-reviewed, open-licensed, free, online resource hosted by DPC • Production partners DPC and Charles Beagrie Ltd (Neil Beagrie PI and co-author of first edition of the Handbook published 2001) • As of Oct 2015,we have raised 87% of funding required • Funders to date are: Gold sponsor: TNA Bronze sponsors: ARA, BL, Jisc • Modular new content releases: October 2015, and March 2016
  3. 3. The 1st Edition
  4. 4. First Print Edition and Web Edition
  5. 5. What it Contained • Series of chapters, each with references, and annotated exemplars • Around 136 pages of content in total, approx 23% for exemplars so high level text followed by sections to support “deep dives” into topics Introduction How to Use The Handbook Definitions and Concepts Acronyms and Initials References and Exemplars Digital Preservation Strategic Overview Preservation Issues References and Exemplars Institutional Strategies Collaboration Outreach Third Party Services Rights Management Staff Training and Development Standards and Best Practice Guidelines References and Exemplars Organisational Activities Creating Digital Materials Creating Electronic Records Acquisition and Appraisal Decision Tree Retention and Review Storage and Preservation Metadata and Documentation Access References and Exemplars Media and Formats Media File Format and Standards Compression and Encryption Technology Watch Summary Recommendations References and Exemplars
  6. 6. Decision tree
  7. 7. Checklist for Digitisation
  8. 8. The Challenges • Popular and very heavily used resource but: • Major growth in digital preservation practice and available tools since 2002 • Very little content revision or additions from 2002- 2014 • Design reflects early origins – few illustrations or tables, no multi-media
  9. 9. Quick Questions Have you heard of it? Have you used it? What for?
  10. 10. It’s not like we’ve not been busy … • DPTP, 2005 onwards • DPC Leadership Programme, 2009 to present • Digital Preservation Roadshow (with TNA and SoA) 2009-10 • Getting Started in Digital Preservation (with BLPAC) 2011 onwards • What I wish I knew before I started 2012 onwards • Making Progress in Digital Preservation 2014 onwards • APARSEN, DigCurV, Timbus • Technology Watch Reports • Briefing Days
  11. 11. Points to … • Demand • Lots of resources to draw upon • Lots of experience of what works
  12. 12. The Revision
  13. 13. Plans for Revision • Funding from TNA for first year – BL, Jisc, ARA funding added • expect to take two years to 31 March 2016; • Will have modular updates that can be released in phases on DPC website; • Approaches used: • Project Board and Advisory Panel • Gap Analysis • Audience research/online survey – 285 community responses • Book sprints • Editing, coding and design • International Peer Review College
  14. 14. Gap Analysis • Mapped to DigCurv Framework and APARSEN report and other digital preservation textbooks • Lots to update, some obvious gaps, some additional areas or strengths Gaps in Handbook Technical Solutions/Tools Audit and certification Legal (except IPR) Risk management/change/succession Linkages to recent content (esp Tech Watch Reports ? Gaps Generic staff training and dev Ethics Strengths in Handbook (ie gaps elsewhere) Peer reviewed, free open- licensing, online resource Creating content (preservation implications) Selection/Acquisition decision tree Annotated Exemplars and Case studies (23% of Handbook) Deep dive topics (though dated)
  15. 15. Booksprints How • Preparation - Desk research and resources • Scope and brainstorm it • Write it • Review it Doing • 10-14 people in smaller groups • Google Docs (red old text, blue 2nd edition text) • Reference - Online 1st and 2nd Handbook editions • Facilitator • 2-3 days interactive development
  16. 16. Style – What We Aim For • Concise high-level overviews • Suitable for novices upwards • Longevity of content – point out to resources (e.g. COPTR) for tools that change rapidly • Selective case studies and resources for follow-up in depth – short overviews for each to aid user – criteria: • Broad appeal- best sources for most users • Content 5years old or less if technical • Short high quality multi-media • Open- free to access (charged for only if no open alternative)
  17. 17. Some Peer Review Comments on the New Edition “The Handbook will be an extraordinarily useful resource on many levels. As an overview and introduction to people new to the subject, as a source of detailed information on specific topics for those with a particular issue to resolve and as a resource which can be returned to as a reference point, and as an individual gains a deeper knowledge of the subject and wants to explore more complex aspects of digital preservation.” (Local Authority Archivist) “I recently recommended the old Handbook as a resource for a colleague working in Information Governance and Management to refer to as she had asked for help in understanding Digital Preservation. I can see that the new Handbook will be far more accessible for her in many ways – the ability to navigate easily between sections and levels of content, from the overview to the detailed Case Study and the links to Tools and practical real world solutions will be of great use.” (Local Authority Archivist)
  18. 18. The New Edition (drum roll begins…)
  19. 19. Handbook Outline Introduction Digital Preservation Institutional Strategies Organisational Activities Technical Solutions and Tools Detailed Content Preservation Case Studies • Each section has initial overview, followed by selective short case studies and further reading for “deep dives” • Extensive community consultation and engagement • 2 year project - First year funded – reaching critical mass – first release Oct 2015 – second year fund-raising – final release March 2016
  20. 20. What is the same • Broad structure and style of original robust • Design for Web and optional Print outputs (user driven requirement) • Peer review • BUT…..
  21. 21. What is changing -content • Maybe c. 90% of original content replaced or updated, and 50% more content topics than 1st edition • Book sprints for collaborative writing/range of experience and range of voices … • Content shifts • New section: ‘Getting Started in Digital Preservation’ • Tie in to DPC Technology Watch Reports • Almost all case studies and resources changed • More technology, tools, solutions • More on storage systems/cloud, less on media carriers • More on Audit, More on Emulation, • Less on Technology Obsolescence
  22. 22. What is changing –content 2 • Content illustrations – partnering with Digitalbewaring • Adding Multi-media
  23. 23. What is changing 3 • Future design updates to DPC website • Icons for resources and case studies –revised with Digitalbewaring Publications Tools Web resources Videos Case studies
  24. 24. Some results from the Audience Research
  25. 25. Demo’s (DPC members can now watch live as we work) Landing page www.dpconline.org/advice/preservationhandbook Web-archiving www.dpconline.org/advice/preservationhandbook/content-specific- preservation/web-archiving Glossary www.dpconline.org/advice/preservationhandbook/glossary
  26. 26. The New Edition (here endeth the demo) Soft Launch 30th October 2015 (partial, comments welcome) Final book Sprint November 2015 Full launch March 2016 Official Launch April 2016 Then what? The project is dead: long live the project
  27. 27. Legacy Plan … (in outline) 1. DPC Editorial Board Takes Over from Project Delivery Board 2. Advisory Committee retained? 3. DPC training activities revised and updated 4. DPC publication plans proceed (e.g. webinars, Tech Watch Reports) 5. Comments function moderated 6. Website maintained 7. Promotion continues 8. etc?
  28. 28. Consultation 1: Legacy Not really about content: quality assurance is strong. Process not product; community not content What are your professional development requirements re digital preservation? What are your organisational requirements for growth? How might the handbook support these? How can success of the handbook be measured? How can your success, success of your organisation, your community be measured? How can the handbook be transformed by its audience? How should DPC maintain it for optimal benefit? Can you help us spread the word? What could you contribute? (many roles…)
  29. 29. Consultation 2: Our Values – Your Values? Current Concise Web Accessible Multi-media Interactive Vendor-Neutral Lowering barriers to participation Multiple voices Peer reviewed Community owned Free Community Consultation Here (in no particular order) are some of the assumptions we have used in designing the handbook. • Is there anything missing? • What is the most important? • What could we take away? Modular Quality over speed Intellectually Accessible Linking if possible Useful
  30. 30. Consultation 3: Come and get us! We’d love to hear from you: • william@dpconline.org • neil@beagrie.com • sharon@dpconline.org We’d love to hear from you 2: • DPC/ ULCC / DCC survey on training needs:
  31. 31. Digital Preservation Handbook a New Edition October 2015 Funders

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