Full board packet January 8 2014

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Full board packet January 8 2014

  1. 1. AGENDA Wednesday January 8, 2014 8:30 AM, GLTC 1301 Kemper Street GLTC Board of Directors Meeting 1) Public Comment 2) Consideration of Approval: a) December 4, 2013 minutes 3) Staff Reports: a) November Financial Statements b) November Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update 4) President’s Report 5) Other Business 6) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.
  2. 2. Go Green! Ride Blue! With GLTC Draft Minutes Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING December 4, 2013 8:30 a.m. A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, December 4, 2013 at the GLTC Training Room, 1301 Kemper Street, Lynchburg, Virginia. Board members attending were: Jack Hellewell, Greg Daniels, Jennifer Martin, Jan Walker, Kim Payne, Dr. James Mundy, Peggy Whitaker, Lee Beaumont, and Christian DePaul. Staff members attending were: Karen Walton, Dennis Dorsey, Gloria Berkley, Gary Paris, Allen Robey, Denny Hoff, Millie Martin, and Natalie Wilkins. Visitors to the meeting included Stephen Hennessey and Patrice Strachan of VDRPT, Rick Dunning and John Woodford of First Transit, Sharon Slaughter and Jackie Robinson (GLTC Customer Advisory Committee), and Eleanor Kennedy from the News and Advance. Mr. Hellewell called the meeting to order at 8:30 a.m. Public Comment: Mr. Hellewell asked for public comment. Ms. Robinson from the Customer Advisory Committee provided the following report: Board of Director’s Report: December 3, 2013 The regular meeting of the CAC was held on November 11, 2013. Two of the agenda items were: (1) “Ride with Pride” campaign. The committee came up with several suggestions how it could be promoted to present and future customers to make riding transit an enjoyable experience for everyone. (2) The second agenda item had to do with recruitment of new members. Our committee is made up of five active and two non-active members. According to our attendance records neither of these members has attended after December 2011. (Our attendance record was started Jan. 9, 2012) I sent e-mails to both of the non-active members on September 23, 2013 requesting a response regarding their desire to continue serving. (Also sent copies to Natalie Wilkins) At the present time there are several individuals who have expressed interest in serving on the committee. The CAC respectful request the removal of the non-active members so that other individuals may be appointed to the committee.
  3. 3. Consideration Approval of the board minutes: Mr. Hellewell stated that a correction needs to be made on the October 2 minutes with the duplication of a comment from Mr. Daniels. Dr. Mundy made a motion to accept the minutes with the necessary corrections with Mr. Daniels seconding and the vote was unanimously carried. Staff Reports: September and October Financials Ms. Walton provided an update on the September and October financials. She noted that labor costs were very high in October due to the large training class we hired in the summer. However, staff is cutting back on various expenses to make sure GLTC gets back on track. Ms. Walton thanked Mr. Dorsey and Mr. Robey for finding numerous efficiencies to assist with the current deficit. September and October Ridership and Operational Goals Revenue is coming in well under projections though farebox revenue continues to increase. City ridership is still growing, up 7% and Liberty University about 6.5%. PTS ridership is down 15%; however, costs still remain a factor. Staff will continue to research to uncover the cause. Ms. Walton and key staff members have been meeting frequently to analyze revenue and expenses for the FY 15 budget. Ms. Walton also thanked Mr. Paris for maintaining excellent maintenance metrics. Capital Projects GLTC purchased the property on Bradley Drive on October 29 for $500k. Ms. Walton and Ms. Martin are working with FTA and DRPT to make an adjustment to the pending line item from Real Estate Acquisition to FF&E. Management Report The Wellness Program is going along well with employee screenings set up for January 2014. We are continuing our talks with the Lynchburg City Schools, Region 2000, and Valley Metro for the upcoming Arts & Music program next spring. Ms. Walton presented the New Rider pass to the board and handed out four day passes to each board member to use for presentations and encourage peopleto ride transit. The pass is a different color to alert the driver that the person or persons are new to using our system and to give them some them some extra attention. CVCC has expressed interest in the Universal Pass similar to Lynchburg College. A draft contract is being reviewed by CVCC’s Finance Department.
  4. 4. Kemper Street Transfer Center Update Mr. Beaumont provided an update on the new transfer center. He stated that a few minor changes need to be addressed. The ADA Committee had expressed concerned about lighted crosswalks and where they should go. There was also concern about the height of the windows in the facility. Mr. Beaumont stated that a conduit will be placed in the covered area. GLTC is still projecting an April ribbon-cutting ceremony. Overall, the new transfer center is coming along nicely. Additionally, a change order is needed for the installation of a Ticket Vending Machine, a Smart Card Reader, and a separate PEM Machine in the amount of $57,284.67. Mr. Beaumont made a motion from the subcommittee to accept the change order and the vote was carried. After Ms. Walton’s report, Mr. Hellewell recognized Mr. Hennessey from DRPT. Mr. Hennessey introduced Ms. Strachan as the new Grants Project Manager. In addition, Mr. Hellewell asked Mr. Dunning from First Transit to say a few words. Mr. Dunning stated that First Transit will continue to do everything to maintain a strong relationship with GLTC. Action Item: Nomination & Election of Board Officers Ms. Walker named the slate of officers and asked if there were any nominations from the floor. Seeing that there were none, the following was the slate for new board officers: • • • Greg Daniels-President Peggy Whitaker-Vice President Lee Beaumont-Secretary Ms. Walker made a motion to close the nominations, Mr. Payne seconded and the vote was unanimously carried. Dr. Mundy made a motion to accept the slate officers with Mr. DePaul seconding the motion, and the vote was unanimously carried. Action Item: FY15 Draft Operations Budget Ms. Walton provided an overview of the FY15 budget. She reiterated that senior staff worked diligently to develop each department’s budget. Ms. Walton stated that she added an increase in service and estimated costs due to the new transfer center. Mr. Payne asked if she would provide detailed information on the actual cost to have service restored. Ms. Walton said she would. After discussion, Mr. Payne made a motion to tentatively accept the FY15 budget with Ms. Whitaker seconding the motion and the vote was unanimously carried. O&M Facility Subcommittee Report Representatives from Wendel were not present; however, Mr. Beaumont provided an update. He stated that after looking at the specifics, he did not see a good ROI for Leed Certification, especially for the photovoltaics. Mr. Beaumont stated that the subcommittee tabled the discussion until more research is conduced. After discussion, Mr. Beaumont made a motion to approve the report coming
  5. 5. from the subcommittee and the vote was unanimously carried. Dr. Mundy commended the subcommittee for all the hard work in simplifying the information and making it easy to understand. Other Business Mr. Hellewell stated that he made a mistake at the Annual Meeting. Ms. Walker is still on the board for three more years. Mr. Payne asked that the board adopt a resolution thanking Mr. Hellewell for the extraordinary job he’s done as President with Mr. DePaul seconding. The vote was unanimously carried. The next board meeting is January 8, 2014 at 8:30 a.m. at GLTC. President’s Report As there was no further business, the meeting adjourned at 9:06 a.m. Secretary/Treasurer
  6. 6. GLTC Board Item Summary MEETING DATE: 1.8.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x ACTION: CLOSED SESSION: (Confidential) INFORMATION: x ITEM TITLE: FY14 Financial Statements – November SUMMARY: Attached are the financial statements for both November. Labor costs are up still up, though we did place eight drivers on part time midway through the month. In addition, we will not be replacing a staff person who terminated. Overall our expenses are on track. FR is over by 6% YTD, but the other categories are on or under budget. Whereas overall the revenue looks grim, in January due to an increase, we will receive an influx of cash from the state that will carve away this deficit. We will continue examine our financials after next month numbers to see if we need to make any further adjustments and we will continue to look for efficiencies. CONTACT(S): Karen Walton ATTACHMENT(S): November Financial Statements
  7. 7. Central VA Transit Management Company Inc. Balance Sheet Nov FY 2014 FY 2014 FY 2013 Difference % ASSETS Cash Temporary Cash Investment Cash - OPEB Working Funds Accounts Receivable Materials and Fuel TOTAL CURRENT ASSETS Tangible Property Accumulated Depreciation NET FIXED ASSETS $ $ $ $ $ 610,457 45,994 150 273,390 185,659 1,115,650 12,382 $ (12,382) $ 12,382 (12,382) - 178,271 $ Prepayments TOTAL ASSETS 1,015,137 57,029 150 40,942 176,844 1,290,102 $ $ 119,123 404,680 11,035 (232,447) (8,816) 174,451 $ - $ 66% N/A 24% 0% -85% -5% 16% - - 0% 0% N/A 59,149 50% 19% $ 1,468,373 $ 1,234,773 $ 233,600 $ 787,926 66,654 204,253 557,001 1,615,834 $ 48,098 52,706 159,294 579,091 839,188 $ 739,828 13,949 44,959 (22,090) 776,646 1538% 26% 28% N/A N/A -4% 93% $ 74,239 (546,450) (70,834) (543,046) -100% -137% -100% -137% $ 233,600 LIABILITIES AND CAPITAL Accounts Payable - Trade Wages Payable Other Payroll Liabilities Short Term Loan - City of Lynchburg Line of Credit Advance Payments TOTAL LIABILITIES Accumulated Income/(Loss) Prior Years Accumulated Income/(Loss) Current Year Restricted Reserve TOTAL CAPITAL TOTAL LIABILITIES AND CAPITAL $ $ (147,461) (147,461) $ 1,468,373 $ (74,239) 398,990 70,834 395,585 1,234,773 19%
  8. 8. Greater Lynchburg Transit Company, Inc. Balance Sheet November FY 2014 FY 2014 FY 2013 Difference ASSETS Cash - GLTC Cash - Capital Accounts Receivable TOTAL CURRENT ASSETS $ Tangible Property Accumulated Depreciation NET FIXED ASSETS $ TOTAL ASSETS $ 239,873 100,309 340,182 $ $ 1,003 249,165 203,549 453,717 $ $ $ (1,003) (9,292) (103,240) (113,535) $ 33,608,060 $ (10,667,885) 22,940,175 $ 28,584,574 (8,693,577) 19,890,997 $ 5,023,486 (1,974,308) 3,049,178 $ 23,280,357 $ 20,344,713 $ 2,935,644 $ 83,919 83,919 $ 204,238 204,238 $ $ $ 5 20,426,215 2,770,218 23,196,438 $ 5 19,854,286 286,184 20,140,475 $ 571,929 2,484,034 3,055,963 $ 23,280,357 $ 20,344,713 $ 2,935,644 LIABILITIES AND CAPITAL Accounts Payable - Miscellaneous TOTAL LIABILITIES Capital Stock Accumulated Income/(Loss) Prior Years Accumulated Income/(Loss) Current Year TOTAL CAPITAL TOTAL LIABILITIES AND CAPITAL (120,319) (120,319)
  9. 9. GREATER LYNCHBURG TRANSIT COMPANY, INC. INCOME STATEMENT AS OF NOVEMBER 30, 2013 FY2014 ACTUAL NOV FY2014 ACTUAL YTD REVENUE Operating Assistance Revenue Money Paid to CVTMCI Sale of Equipment & Vehicles Federal Grant Revenue Money to be Paid to CVTMCI Local Grant Revenue $ 268,842 (268,842) 14,117 $ 2,291,516 (2,291,516) 2,214,421 563,386 TOTAL REVENUE $ 14,117 $ 2,777,807 EXPENSES Depreciation Repairs - Capital Other Miscellaneous Expense $ TOTAL EXPENSES $ $ NET INCOME/(LOSS) - $ $ 7,589 - - $ 7,589 14,117 $ 2,770,218 -
  10. 10. CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC. INCOME STATEMENT AS OF NOVEMBER 30, 2013 MONTH TO DATE FY2014 FY2014 NOV NOV ACTUAL BUDGET YEAR TO DATE FY2014 FY2014 YTD YTD ACTUAL BUDGET % VAR % VAR REVENUE FRT Passenger Revenue DRT Passenger Revenue Contracts (LC Access) Liberty University Revenue Other Contract Revenue Non-Operating Revenue Advertising Revenue City Operating Assistance County Operating Assistance State Operating Assistance Federal Operating Assistance TOTAL REVENUE $ 77,894 6,338 2,476 90,253 1,310 74 2,422 99,520 4,791 89,614 164,477 $ 79,180 7,744 2,175 107,933 4,067 2,083 5,417 99,520 5,690 115,594 153,778 -2% -18% 12% -16% -68% -96% -55% 0% -16% -22% 7% $ 429,185 34,882 10,404 361,014 6,293 27,893 14,475 497,600 23,955 447,742 822,383 $ 395,900 38,718 8,698 431,732 20,333 10,417 27,083 497,600 28,451 577,968 768,890 8% -10% 20% -16% -69% 168% -47% 0% -16% -23% 7% $ 539,168 $ 583,179 -8% $ 2,675,825 $ 2,805,789 -5% $ 139,934 4,570 13,395 1,288 91,384 $ 109,785 10,027 18,379 1,350 85,718 $ 710,961 12,955 71,836 6,607 392,529 $ 548,925 50,136 91,893 6,750 428,588 $ 250,571 $ 225,258 27% -54% -27% -5% 7% 11% $ 1,194,888 $ 1,126,291 30% -74% -22% -2% -8% 6% $ 21,697 223 7,761 17,117 $ 22,419 458 5,431 17,144 $ 113,451 1,274 38,587 75,003 $ 112,096 2,292 27,156 85,718 $ 46,799 $ 45,452 -3% -51% 43% 0% 3% $ 228,315 $ 227,261 $ 46,785 2,346 28,108 67,568 4,260 33,944 $ 45,557 1,804 28,573 78,192 4,012 25,642 $ 233,393 9,665 118,908 358,465 28,636 141,930 $ 227,787 9,020 142,863 390,958 20,061 128,208 $ 183,011 $ 183,779 3% 30% -2% -14% 6% 32% 0% $ 890,996 $ 918,896 $ 17,854 10,366 37,248 11,461 24,041 3,482 793 $ 17,158 11,429 36,119 9,750 25,500 3,341 7,042 $ 95,549 46,744 181,924 36,726 120,491 10,654 16,999 $ 85,791 57,145 180,594 48,750 127,500 16,703 35,208 $ 105,244 $ 110,338 4% -9% 3% 18% -6% 4% -89% -5% $ 509,087 $ 551,692 11% -18% 1% -25% -5% -36% -52% -8% $ 585,625 $ 564,828 4% $ 2,823,286 $ 2,824,140 0% (46,456) $ 18,351 EXPENSES FIXED ROUTE Operator Labor Operator-Overtime Other Salaries & Wages Supervisors-Overtime Fringe Benefits TOTAL FIXED ROUTE DEMAND RESPONSE Operator Labor Operator-Overtime-PTS Other Salaries & Wages Fringe Benefits TOTAL DEMAND RESPONSE MAINTENANCE Other Salaries & Wages Inspection&Maint,Srvc-Overtime Fringe Benefits Fuel & Lubricants Tires & Tubes Other Materials & Supplies TOTAL MAINTENANCE ADMINISTRATION Other Salaries & Wages Fringe Benefits Services Utilities Casualty & Liability Expenses Other Materials & Supplies Miscellaneous TOTAL ADMINISTRATION TOTAL EXPENSES NET INCOME/(LOSS) $ -353% $ (147,461) $ (18,351) 1% -44% 42% -12% 0% 2% 7% -17% -8% 43% 11% -3% 704%
  11. 11. CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC. COMPARATIVE INCOME STATEMENT AS OF NOVEMBER 30, 2013 MONTH TO DATE FY2014 FY2013 NOV NOV ACTUAL ACTUAL YEAR TO DATE FY2014 FY2013 YTD YTD ACTUAL ACTUAL % VAR % VAR REVENUE FRT Passenger Revenue DRT Passenger Revenue Contracts (LC Access) Liberty University Revenue Other Contract Revenue Non-Operating Revenue Advertising Revenue City Operating Assistance County Operating Assistance State Operating Assistance Federal Operating Assistance 77,894 6,338 2,476 90,253 1,310 74 2,422 99,520 4,791 89,614 164,477 $ $ $ $ $ $ $ $ $ $ $ 78,345 7,611 2,175 107,933 4,028 959 4,367 114,105 4,791 119,416 153,778 -1% -17% 14% -16% -67% -92% -45% -13% 0% -25% 7% $ 429,185 34,882 10,404 361,014 6,293 27,893 14,475 497,600 23,955 447,742 822,383 $ 424,944 38,631 8,698 431,732 12,321 12,890 23,464 570,526 23,955 597,078 768,890 $ 539,168 $ 597,508 -10% $ 2,675,825 $ 2,913,129 -8% $ 139,934 4,570 13,395 1,288 91,384 $ 95,083 31,797 16,703 977 76,624 $ 710,961 12,955 71,836 6,607 392,529 $ 520,700 103,273 84,815 6,850 321,205 $ 250,571 $ 221,183 47% -86% -20% 32% 19% 13% $ 1,194,888 $ 1,036,842 37% -87% -15% -4% 22% 15% $ 21,697 223 7,761 17,117 $ 17,833 844 6,108 13,406 $ 113,451 1,274 38,587 75,003 $ 103,066 2,143 30,566 60,941 $ 46,799 $ 38,191 22% -74% 27% 28% 23% $ 228,315 $ 196,717 $ 41,053 2,043 23,243 71,458 4,390 18,162 $ 233,393 9,665 118,908 358,465 28,636 141,930 $ 224,119 8,697 104,497 361,210 12,478 105,785 $ 160,349 14% 15% 21% -5% -3% 87% 14% $ 890,996 $ 816,786 17,854 10,366 37,248 11,461 24,041 3,482 793 $ 9,871 5,560 30,959 9,506 24,811 4,067 2,932 $ 95,549 46,744 181,924 36,726 120,491 10,654 16,999 $ 64,828 29,097 166,125 35,240 124,058 12,522 11,089 $ 105,244 $ 87,707 81% 86% 20% 21% -3% -14% -73% 20% $ 509,087 $ 442,960 47% 61% 10% 4% -3% -15% 53% 15% TOTAL EXPENSES $ 585,625 $ 507,430 15% $ 2,823,286 $ 2,493,305 13% Reserve Transfer $ - $ 4,167 -100% $ - $ 20,834 -100% $ (46,456) $ 85,912 -154% $ (147,461) $ 398,990 -137% TOTAL REVENUE $ 1% -10% 20% -16% -49% 116% -38% -13% 0% -25% 7% EXPENSES FIXED ROUTE Operator Labor Operator-Overtime Other Salaries & Wages Supervisors-Overtime Fringe Benefits TOTAL FIXED ROUTE DEMAND RESPONSE Operator Labor Operator-Overtime-PTS Other Salaries & Wages Fringe Benefits TOTAL DEMAND RESPONSE MAINTENANCE Other Salaries & Wages $ 46,785 Inspection&Maint,Srvc-Overtime 2,346 Fringe Benefits 28,108 Fuel & Lubricants 67,568 Tires & Tubes 4,260 Other Materials & Supplies 33,944 TOTAL MAINTENANCE $ 183,011 ADMINISTRATION Other Salaries & Wages Fringe Benefits Services Utilities Casualty & Liability Expenses Other Materials & Supplies Miscellaneous TOTAL ADMINISTRATION NET INCOME/(LOSS) $ 10% -41% 26% 23% 16% 4% 11% 14% -1% 129% 34% 9%
  12. 12. GLTC Board Item Summary MEETING DATE: 1.8.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x ACTION: CLOSED SESSION: (Confidential) INFORMATION: x ITEM TITLE: November Ridership & Operational Goals SUMMARY: Fixed Route ridership continues at an above average pace over last year, with the city ridership increasing amost 6% and LU ridership at 7%. Paratransit continues to decrease at an above average pace also. Our routes do a very good job of covering a majority of the city which helps considerably in this area. I have included a snapshot of how other similar size systems are doing in comparison (Charlottesville, Roanoke, Williamsburg, & Blacksburg). Attachment: November & YTD metrics, Virginia Transit Operators November report CONTACT(S): Karen Walton
  13. 13. RIDERSHIP Weekday Service Days Prior Year 21 Current Year 20 Prior YTD 107 Current YTD 107 Saturday Service Days 5 5 22 22 Holiday Service Days 0 0 1 0 Sunday Service Days 0 0 0 0 Snow Routes 0 0 0 0 Fixed Route Current Percent Prior Current Percent Prior Year Year Change YTD YTD Change Revenue Miles FR 67,352 58,550 -13.1% 347,337 287,553 -17.2% Revenue Hours FR 6,315 7,244 14.7% 30,339 35,709 17.7% 240,638 250,759 4.2% 1,083,050 1,154,783 6.6% 81,451 85,362 4.8% 414,816 439,243 5.9% 159,187 165,397 3.9% 668,234 715,540 7.1% Passenger/Hour 38.11 34.62 -9.2% 35.70 32.34 -9.4% Cost/Mile $5.26 $5.54 5.3% 4.94 5.23 5.9% Cost/Hour $56.10 $44.80 -20.1% 56.52 42.15 -25.4% Cost/Passenger $1.47 $1.29 -12.2% 1.58 1.30 -17.7% Farebox Recovery 16.9% 14.4% -15.1% 18.6% 16.4% -11.7% Prior Year 21,421 1,382 2,288 1.66 $3.06 $47.36 $28.61 Current Year 12,587 1,287 1,747 1.36 $5.69 $55.61 $40.97 Percent Change -41.3% -6.9% -23.7% -18.1% 85.9% 17.4% 43.2% Prior YTD 84,592 7,118 11,327 1.59 $3.97 $47.14 $29.63 Nov-13 Passenger Boardings Total City Trips Liberty Campus Trips Paratransit Nov-13 Revenue Miles Revenue Hours Passenger Boardings Pass Revenue Hour Cost/Mile Cost/Hour Cost/Passenger Current Percent YTD Change 66,819 -21.0% 6,818 -4.2% 9,746 -14.0% 1.43 -10.1% $5.16 29.9% $50.57 7.2% $35.39 19.4%
  14. 14. November 2013 Ridership Report - Virginia Transit Operators Total Ridership November 2013 Total Ridership November 2012 340,353 360,075 340,353 Operator Passenger Rail NVTC - VRE Amtrak (Virginia Only) Total Passenger Rail Ridership Bristol District AASC / Four County Transit Alleghany Highlands Community Services City of Bristol Tennessee/Bristol Metropolitan P City of Bristol Virginia Cornerstone Support Services, Inc. District Three Public Transit Helping Hand Transit LLC Junction Center For Independent Living, Inc. Kingsport Tennessee MPO Mount Rogers Community Services Board Mountain Empire Older Citizens, Inc. Presbyterian Homes & Family Services Roanoke Redevelopment and Housing Authori Town of Bluefield-Graham Transit Wythe County Parks & Recreation Bristol District Total Culpeper District Charlottesville Area Transit Community Transportation Association of Virgi Greene County Transit, Inc. JAUNT, Inc. NW Works, Inc. Rappahannock-Rapidan CSB-AAA Rappahannock-Rapidan PDC Region Ten Community Services Board Thomas Jefferson Planning District Commissio Percent Change Fiscal YTD 2014 Fiscal YTD 2013 (July 2013 (July 2012 Percent November 2013) November 2012) Change 1,874,035 1,902,765 360,075 -5% 0% -5% 1,874,035 1,902,765 -2% 0% -2% 12,232 0 0 0 0 14,471 0 248 0 5,407 5,346 0 0 2,866 0 40,570 12,579 0 0 7,760 0 13,891 0 276 0 4,339 4,826 0 0 2,924 0 46,595 -3% 0% 0% -100% 0% 4% 0% -10% 0% 25% 11% 0% 0% -2% 0% -13% 68,289 0 0 35,481 0 77,583 0 1,216 0 31,910 34,038 0 0 15,914 0 264,431 65,398 0 0 39,098 0 83,068 0 1,376 0 27,583 28,540 0 0 14,210 0 259,273 4% 0% 0% -9% 0% -7% 0% -12% 0% 16% 19% 0% 0% 12% 0% 2% 200,745 0 4,861 23,008 0 4,271 0 0 0 203,838 0 5,260 26,418 0 5,069 0 0 0 -2% 0% -8% -13% 0% -16% 0% 0% 0% 1,036,585 0 24,652 119,386 0 24,848 0 0 0 1,041,950 0 25,788 131,384 0 25,353 0 0 0 -1% 0% -4% -9% 0% -2% 0% 0% 0%
  15. 15. Virginia Regional Transit - Culpeper CTB Distri VolTran Winchester & Western Railroad Culpeper District Total Fredericksburg District Bay Aging - Middle Pen/NNeck/Colonial Beach FRED - Caroline County Fredericksburg Regional Transit George Washington Regional Commission Middle Peninsula Planning District Commission Middle Peninsula-Northern Neck Community S Northern Neck Planning District Commission Rappahannock Area Agency On Aging Fredericksburg District Total Hampton Roads District Arc of the Virginia Peninsula, Inc. Black & White Cabs of Virginia Beach, Inc. Black & White Cars, Inc. Bon Secours Senior Health City of Newport News City of Norfolk City of Suffolk Colonial Behavioral Health Eastern Shore Community Services Board Glorified Services, LLC Goodman Transport Services, Inc. Guardian Angel Medical Transport, LLC Hampton Roads TPO Hampton Roads Transit Hampton-Newport News Community Services Mercy Medical Airlift Norfolk & Portsmouth Belt Line Railroad Comp Norfolk Southern Railway Peninsula Agency on Aging Portco Inc Senior Services of Southeastern Virginia STAR Transit 9,692 0 0 242,577 11,112 0 0 251,697 -13% 0% 0% -4% 55,406 0 0 1,260,877 62,094 0 0 1,286,569 -11% 0% 0% -2% 9,316 870 39,841 0 0 472 0 8,681 59,180 12,240 725 43,694 0 0 378 0 11,085 68,122 -24% 20% -9% 0% 0% 25% 0% -22% -13% 60,142 5,287 220,148 0 0 3,098 0 50,194 338,869 64,754 4,424 224,219 0 0 2,424 0 57,789 353,610 -7% 20% -2% 0% 0% 28% 0% -13% -4% 687 0 0 334 0 0 5,315 0 3,164 0 0 0 0 1,351,027 1,417 0 0 0 744 423 4,421 6,597 1,087 0 0 352 0 0 5,058 0 0 0 0 0 0 1,502,788 1,771 0 0 0 1,035 624 5,165 6,847 -37% 0% 0% -5% 0% 0% 5% 0% 0% 0% 0% 0% 0% -10% -20% 0% 0% 0% -28% -32% -14% -4% 3,527 0 0 1,910 0 0 28,645 0 13,530 0 0 0 0 7,726,915 9,489 0 0 0 4,439 2,774 24,871 36,264 6,408 0 0 1,748 0 0 23,565 0 10,819 0 0 0 0 8,157,954 9,166 0 0 0 5,222 3,640 28,770 33,712 -45% 0% 0% 9% 0% 0% 22% 0% 25% 0% 0% 0% 0% -5% 4% 0% 0% 0% -15% -24% -14% 8%
  16. 16. Sussex-Greensville-Emporia Adult Activity Serv Town of Chincoteague Virginia Port Authority Western Tidewater Community Service Board Williamsburg Area Transit Authority Hampton Roads District Total Lynchburg District Bedford County Blackstone Area Bus / Piedmont Area Transit Buckingham Branch Railroad Company Central VA Area Agency on Aging Crossroads Community Services Danville Transit System Danville-Pittsylvania Community Services Farmville Area Bus Greater Lynchburg Transit Company Horizon Behavorial Health (formerly Central Vir JAUNT Buckingham Lake Area Bus/Halifax Area Rural Transit Region 2000 Regional Commission STEPS, Inc. The Arc Of Central Virginia Town of Altavista Lynchburg District Total Northern Virginia District Alexandria Transit Company Arlington County City of Fairfax County of Loudoun DATA Department of Neighborhood & Community Se ECHO.INC Fairfax County Fairfax County – Fastran Jewish Community Center of Northern Virginia Metropolitan Washington Council of Governme NVTC - Arlington County 1,220 0 0 1,622 170,078 1,547,049 1,393 0 0 1,330 178,404 1,705,854 -12% 0% 0% 22% -5% -9% 6,318 11,400 0 3,220 1,285,840 9,159,142 6,966 11,650 0 6,116 1,254,222 9,559,958 -9% -2% 0% -47% 3% -4% 0 317 0 3,183 876 25,406 13,464 17,242 252,744 0 1,023 422 0 805 446 0 315,928 0 576 0 3,606 653 25,987 13,646 14,617 242,926 0 1,190 397 0 938 274 1,083 305,893 0% -45% 0% -12% 34% -2% -1% 18% 4% 0% -14% 6% 0% -14% 63% -100% 3% 0 1,635 0 16,675 3,004 130,189 82,150 67,434 1,166,706 0 5,638 2,516 0 4,791 2,756 7,308 1,490,802 0 3,233 0 17,671 3,329 126,082 73,596 60,793 1,094,377 0 6,007 2,307 0 4,530 1,650 7,689 1,401,264 0% -49% 0% -6% -10% 3% 12% 11% 7% 0% -6% 9% 0% 6% 67% -5% 6% 322,875 0 0 149,050 0 20,659 3,717 0 0 185 0 224,824 328,383 0 0 101,626 0 0 3,083 0 0 168 0 214,917 -2% 0% 0% 47% 0% 0% 21% 0% 0% 10% 0% 5% 1,880,432 0 0 694,846 0 113,244 18,569 0 0 869 0 1,979,425 1,899,176 0 0 536,451 0 0 14,721 0 0 825 0 1,132,609 -1% 0% 0% 30% 0% 0% 26% 0% 0% 5% 0% 75%
  17. 17. NVTC - City of Fairfax NVTC - Fairfax County NVTC - NVTC Prince William Area Agency on Aging PRTC The Arc of Greater Prince William Town Of Haymarket Town of Herndon Town of Leesburg Virginia Regional Transit - Loudoun NoVA CTB Wisdom Ride, Inc. WMATA MetroBus WMATA MetroRail Northern Virginia District Total Richmond District A Grace Place Adult Care Center Bay Aging/New Kent/Charles City Beth Sholom Home Blackstone Area Bus / Dinwiddie County Blackstone Area Bus / Town & County Transit Blackstone Area Bus- Brunswick Express Chesterfield Community Services Board Chesterfield County, Va / Access Chesterfield City of Petersburg City of Richmond Commonwealth Railway Crater Planning District Commission Daily Planet Health Care For The Homeless Cl Dominion School For Autism DRPT ElderHomes Corporation Goochland Free Clinic And Family Services Greater Richmond Transit Company Hanover Community Services Heart Havens, Inc. Hopewell Redevelopment and Housing Authori Lake Country Area Agency on Aging 68,380 835,576 0 0 252,051 8,195 0 0 8,806 2,815 0 1,694,519 8,394,506 11,986,158 71,109 862,989 0 0 263,938 7,547 0 0 0 59,540 0 1,712,046 7,409,062 11,034,408 -4% -3% 0% 0% -5% 9% 0% 0% 0% -95% 0% -1% 13% 9% 368,733 4,646,086 0 0 1,386,461 43,000 0 0 18,236 219,544 0 9,316,491 44,626,628 65,312,564 369,007 4,554,603 0 0 1,392,695 42,394 0 0 0 324,847 0 9,084,385 40,085,312 59,437,025 0% 2% 0% 0% 0% 1% 0% 0% 0% -32% 0% 3% 11% 10% 588 827 0 471 278 296 1,684 0 30,947 0 0 0 0 0 0 448 194 729,572 0 0 0 1,912 687 929 1,080 527 267 192 1,721 0 45,274 0 0 0 0 0 0 476 238 744,219 0 0 0 1,858 -14% -11% -100% -11% 4% 54% -2% 0% -32% 0% 0% 0% 0% 0% 0% -6% -18% -2% 0% 0% 0% 3% 3,998 4,913 5,434 2,900 1,509 1,380 8,484 0 221,711 0 0 0 0 0 0 2,344 1,556 3,821,240 0 0 0 10,048 3,175 4,592 3,205 2,950 1,415 945 8,257 0 248,843 0 0 0 0 0 0 2,258 1,352 3,734,652 0 0 0 10,354 26% 7% 70% -2% 7% 46% 3% 0% -11% 0% 0% 0% 0% 0% 0% 4% 15% 2% 0% 0% 0% -3%
  18. 18. Quin Rivers Richmond Area Association for Retarded Citize Richmond Redevelopment and Housing Autho Richmond Regional Planning District Commiss Richmond Residential Services RideFinders Senior Connections, The Capital Area Agency St. Joseph's Villa Town Of Ashland Town Of Blackstone/ Blackstone Area Bus Sys Van Go of Richmond Virginia Transit Association Richmond District Total Salem District Adult Day Care Of Martinsville And Henry Coun Blacksburg Transit City of Radford Global Edge Transportation Goodwill Industries Of The Valleys Greater Roanoke Transit Company New River Valley Community Services New River Valley Planning District Commission NRV Senior Services Piedmont Community Services Pulaski Area Transit RADAR / Roanoke Roanoke Valley-Alleghany Regional Commissio Southern Area Agency on Aging Stepping Stones, Inc. Uhsts, Inc-Radar Martinsville/Henry County West Piedmont Planning District Commission Salem District Total Staunton District Blue Ridge Opportunity Services, Inc. Central Shenandoah Planning District Commis City of Harrisonburg Dept. of Public Transporta City of Winchester 0 7,588 0 0 0 0 0 850 0 1,944 0 0 777,599 0 5,200 0 0 0 0 0 1,106 0 1,926 0 0 805,700 0% 46% 0% 0% 0% 0% 0% -23% 0% 1% 0% 0% -3% 0 34,860 0 0 0 0 0 6,360 0 9,540 0 0 4,136,277 0 26,000 0 0 0 0 0 7,038 0 9,985 0 0 4,065,021 0% 34% 0% 0% 0% 0% 0% -10% 0% -4% 0% 0% 2% 0 368,647 36,244 0 788 202,018 1,616 0 1,579 0 6,564 7,905 0 2,814 0 2,100 0 630,275 0 365,726 36,524 0 837 204,542 1,890 0 9,476 552 7,037 5,901 0 2,195 40 2,075 0 636,795 0% 1% -1% 0% -6% -1% -14% 0% -83% -100% -7% 34% 0% 28% -100% 1% 0% -1% 0 1,708,641 161,154 0 3,504 1,052,927 9,248 0 9,755 2,294 33,643 32,735 0 12,415 166 11,901 0 3,038,383 0 1,605,503 147,085 0 4,002 1,065,189 10,508 0 46,429 2,734 34,582 28,465 0 17,872 182 11,235 0 2,973,786 0% 6% 10% 0% -12% -1% -12% 0% -79% -16% -3% 15% 0% -31% -9% 6% 0% 2% 89 0 304,262 9,625 154 0 302,611 9,812 -42% 0% 1% -2% 743 0 1,310,933 53,005 824 0 1,240,329 61,944 -10% 0% 6% -14%
  19. 19. Friendship Industries, Inc. Grafton School, Inc. Harrisonburg/Rockingham Mpo Northwestern Community Services RADAR / Covington & Clifton Forge RADAR-Rockbridge Rockbridge Area CSB Rockbridge Area Transportation System Inc. Shen-Paco Industries, Inc. Shenandoah Area Agency on Aging, Inc. Shenandoah Valley Railroad Valley Community Services Board Virginia Regional Transit - Staunton CTB Distri Staunton District Total USA Other District Bay Coast Railroad Chesapeake & Albemarle Railroad City of Danville Parks and Recreation City Of Radford Craig County Deosileys, Inc. Goodwill Industries of Central Virginia Johnson, Mirmiran & Thompson (JMT) New Kent/Charles City Bay Transit North Carolina and Virginia Railroad SAWMPO The Arc of Augusta, Inc. Virginia Rail Policy Institute William Byrd Community House USA Other District Total Grand Total 810 1,174 0 1,238 1,598 2,074 867 1,060 152 2,727 0 0 24,700 350,376 950 689 0 1,230 1,150 1,705 592 1,189 120 2,643 0 0 31,853 354,698 -15% 70% 0% 1% 39% 22% 46% -11% 27% 3% 0% 0% -22% -1% 4,566 5,154 0 6,776 7,943 10,781 5,581 5,894 674 16,082 0 0 163,528 1,591,660 5,335 4,049 0 6,458 7,047 9,053 3,800 5,553 642 12,653 0 0 172,243 1,529,930 -14% 27% 0% 5% 13% 19% 47% 6% 5% 27% 0% 0% -5% 4% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50 0 0 0 0 0 0 0 0 0 0 0 50 0% 0% -100% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -100% 0 0 211 0 0 0 0 0 0 0 0 0 0 0 211 0 0 310 0 0 0 0 0 0 0 0 0 0 0 310 0% 0% -32% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -32% 16,290,065 15,569,887 5% 88,467,251 82,769,511 7%
  20. 20. GLTC Board Item Summary MEETING DATE: 1.8.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x ACTION: CLOSED SESSION: INFORMATION: x (Confidential) ITEM TITLE: November 2013 Capital Report SUMMARY: There is nothing major to report this month. We continue to spend down already approved grants. We are working with DRPT on a budget increase for the transfer center in order to ensure that we have enough cushion to complete the facility and purchase FF&E. The holiday season slowed this process down a little, but it should happen relatively quickly. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report
  21. 21. GLTC CAPITAL GRANTS FEDERAL GRANT# STATE PROJECT# DESCRIPTION FEDERAL VA-04-0026 73013-36 REAL ESTATE ACQUISITION $ 400,000.00 $ 55,000.00 $ 45,000.00 $ 500,000.00 $ - $ 400,000.00 $ 55,000.00 $ 45,000.00 $ 500,000.00 $ - VA-95-X110 73009-30 73009-30 73011-22 73011-22 73011-23 73011-24 STATE REAL ESTATE APPRAISALS (STP) $ 4,000.00 $ ENG/DESIGN-ADMIN/MAINTENANCE $ 1,452,000.00 $ BUY ASSOC CAP MAINT ITEMS $ 24,000.00 $ BUY REPLACEMENT 35-FT BUS $ 2,571,840.00 $ BUY REPLACEMENT <30 FT BUS $ 311,501.00 $ BUY <30FT BUS FOR EXPANSION $ 415,334.00 $ $ 4,778,675.00 $ VA-95-X122 73012-35 73012-36 EXECUTED 1/13/13 73012-37 EXECUTED 1/13/13 73011-25 EXECUTED 1/13/13 73012-39 EXECUTED 1/13/13 73011-26 EXECUTED 1/13/13 73011-27 EXECUTED 1/13/13 73012-38 EXECUTED 1/13/13 73011-28 Revision - new ALI 73012-40 EXECUTED 1/13/13 EXECUTED 1/13/13 ENG/DESIGN-BUS TERMINAL $ 737,422.00 $ CONSTRUCT-BUS TERMINAL $ 5,617,782.00 $ CONSTRUCT-BUS PASSENGER SHELTE $ 41,069.00 $ ACQUIRE-BUS ROUTE SIGNING $ 18,000.00 $ BUY ASSOC CAP MAINT ITEMS $ 9,479.00 $ ACQUIRE-SHOP EQUIPMENT $ 9,440.00 $ ACQUIRE-MISC SUPPORT EQUIPMEN $ 6,400.00 $ PURCHASE RADIOS $ 144,000.00 $ PURCHASE MISC COMMUNICATIONS $ 36,000.00 $ REHABILITATE FARE COLLECTION EQ $ 12,000.00 $ PREVENTIVE MAINTENANCE $ 55,601.00 $ $ 6,687,193.00 $ 2013/14 CAPITAL 73013-36 PENDING 73013-37 73013-38 73013-42 73013-43 73013-44 73013-45 73013-39 73013-40 73013-41 REAL ESTATE ACQUISITION $ ACQUIRE-SUPPORT VEHICLES $ ENG/DESIGN ADMIN/MAINTENANCE $ ACQUIRE-SHOP EQUIPMENT $ ACQUIRE-MOBILE FARE COLL EQUIP $ ACQUIRE-ADP SOFTWARE $ ACQUIRE-MOBILE SURV/SECURITY EQ$ ACQUIRE-BUS PASSENGER SHELTERS $ BUY ASSOC CAP MAINT ITEMS $ REHAB/REBUILD 40-FT BUS $ REAL ESTATE ACQUISTION $ PURCHASE SPARE PARTS-ACM $ PURCHASE PASSENGER SHELTERS $ REHABILITATE/REBUILD BUSES (1) $ PURCHASE SUPPORT VEHICLES (1) $ PURCHASE RPLCMT BUS <30FT(3) $ PURCHASE EXPANSION BUS,30FT $ PURCHASE SHOP EQUIPMENT $ 400,000.00 56,154.00 191,000.00 20,000.00 55,480.00 56,000.00 56,000.00 64,354.00 106,263.00 280,000.00 60,000.00 35,120.00 86,594.00 336,000.00 29,200.00 350,395.00 116,799.00 110,878.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2,410,237.00 $ Deobligated LOCAL 800.00 290,400.00 4,800.00 514,368.00 62,300.00 55,032.00 $ $ $ $ $ $ $ 5,000.00 $ 1,815,000.00 $ 30,000.00 $ 3,214,800.00 $ 389,377.00 $ 519,168.00 $ 4,100.00 $ 1,740,154.47 $ 30,000.00 $ 777,188.04 $ 114,095.69 $ 178,226.88 927,700.00 $ 266,970.00 $ 5,973,345.00 $ 2,843,765.08 99,552.00 758,401.00 5,544.00 2,385.00 1,280.00 1,251.00 848.00 19,440.00 4,770.00 2,400.00 11,120.00 84,804.00 646,045.00 4,723.00 2,115.00 1,090.00 1,109.00 752.00 16,560.00 4,230.00 600.00 2,780.00 $ 921,778.00 $ 7,022,228.00 $ 51,336.00 $ 22,500.00 $ 11,849.00 $ 11,800.00 $ 8,000.00 $ 180,000.00 $ 45,000.00 $ 15,000.00 $ 69,501.00 $ 552,653.66 $ 3,049,884.75 $ 51,336.00 $ 7,550.00 $ 1,283.41 $ 10,406.00 $ 831.80 $ 838.37 $ 45,000.00 $ $ 64,680.72 764,808.00 $ 8,358,992.00 $ 3,784,464.71 $ $ $ $ $ $ $ $ $ $ $ 906,991.00 $ 55,000.00 7,721.00 26,263.00 2,750.00 7,629.00 7,700.00 7,700.00 8,849.00 14,611.00 96,000.00 8,250.00 4,829.00 11,906.00 67,200.00 4,015.00 70,079.00 16,060.00 15,246.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 431,808.00 $ 200.00 72,600.00 1,200.00 128,592.00 15,576.00 48,802.00 11/30/2013 Balance TOTAL 45,000.00 6,317.00 21,487.00 2,250.00 6,241.00 6,300.00 6,300.00 7,239.00 11,955.00 24,000.00 6,750.00 3,951.00 9,742.00 16,800.00 3,285.00 17,520.00 13,140.00 12,472.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500,000.00 70,192.00 238,750.00 25,000.00 69,350.00 70,000.00 70,000.00 80,442.00 132,829.00 400,000.00 75,000.00 43,900.00 108,242.00 420,000.00 36,500.00 437,994.00 145,999.00 138,596.00 PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING 220,749.00 $ 3,062,794.00 PENDING
  22. 22. GLTC Board Item Summary MEETING DATE: 1.8.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x ACTION: CLOSED SESSION: (Confidential) INFORMATION: x ITEM TITLE: Management Report It has been a very quiet December with no major issues. Central Virginia Community College and GLTC have signed the contract for a U-Pass program similar to Lynchburg College. We are going to pilot it for 6 months or so to see what kind of ridership we get. There have been some press releases that have gone on this. We have also partnered with the Virginia Department of Health. Starting January 18th, they will be subsidizing bus rides from the Florida Ave/Pinehurst Street and Florida Avenue/Brown Haven Lane bus stops on Saturdays from 10am-12pm. This is strategically for residents of James River Crossing/Greenfield, Jubliee and the surrounding streets to the Food Lion. This is a partnership in order to assist their efforts to alleviate Food Deserts in the Lynchburg area. Several churches and organizations who are in or working in this area have agreed to help promote and recruit residents to make use of this opportunity. The ADA Advisory Committee to GLTC has picked up 2 more members. Meg Walker from the Department of the Blind and Visually Impaired and Tish Farrow from Lynchburg Sheltered Industries. We were already able to accommodate LSI with a new shelter at their facility. The ADA Committee welcomes both of them aboard. The Customer Service Advisory Committee is also in full recruiting mode and we hope to announce the new committee members at the next board meeting. All in all, the staff has been doing a great job getting into the holiday spirit. The Trolley was dressed to the nines throughout the season, we had a great holiday party, and we have a lot of positive comments on our Facebook page (Thanks to Natalie Wilkens and the Customer Service staff for doing such a great job keeping the site interactive and up to date). CONTACT(S): Karen Walton
  23. 23. GLTC Board Item Summary MEETING DATE: 1.8.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x ACTION: INFORMATION: x ITEM TITLE: Kemper Street Construction update Written summary and financial update are attached. CONTACT(S): Gareth McAllister CLOSED SESSION: (Confidential)
  24. 24. ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT GLTC PROJECT STATUS REPORT AS OF 30 Dec. 2013 1. Current Status : a. Kemper/Buchannan Street: i. Curb & Gutter and sidewalk rework at Kemper complete ii. Base paving in place iii. Guard rail due to be on jobsite on Thursday, Jan. 2, 20124 iv. Buchannan Street curb & gutter re-work complete v. Base paving on cut-out area of Buchannan complete b. Building: i. Masonry work at main building complete, with the exception of cleaning the brick ii. Electrical service ready for permanent service, jobsite trailer will have to be moved and AEP pole relocated prior to the service install iii. Interior door and window frames completed iv. Drywall hung taping of drywall at about 90% v. Gas connection to generator in process c. Site around building: i. Utility building complete with masonry ii. Planter and bench footings at bus loop currently being installed about 70% complete iii. Final curb & Gutter and sidewalks in Parking area at main building still in process. iv. Overflow parking base paving installed v. Overflow parking previous pavement installed vi. Skylight on the bus canopy complete vii. Canopy roofing has started 2. Next Two Weeks Look-Ahead: a. Skylight on bus canopy roof continuing b. Drywall continuing c. Underground utilities to bus loop continuing d. Footings for planters and benches at bus canopy continuing e. Opening up of Kemper Buchannan Streets to get bus loop out of the site work f. Continuing interior work in buildingh 3. Pending possible Change Orders: a. Precast Concrete color change (checking if cost impact) b. Small curb at building (brick bearing 2nd story) c. Change of view windows for blinds in security office d. Hose bibb at roof for plants e. In ground strobe system for walkway bus canopy (owner request) f. Area under stairs made into additional storage (added area for storage) g. Decorative light poles around site (4 additional required City requirement) 140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com
  25. 25. h. i. j. k. Planter benches footing detail to accommodate sloped walkway Additional fencing at Mary Jane’s Café to tie-in to project fencing Kemper street curb & gutter re-work (direct result of retaining wall relocation) Buchannan curb & gutter re-work (City inspection requirement-curb & gutter need to mirror street profile) l. Downspout connection from building to underground site drainage m. Ductwork relocation at entry foyer near Kemper Street. n. Break metal cover at interior masonry columns to cover gap between masonry and storefront. o. Stub wall at utility building to accommodate grade of finished floor with adjacent parking. 4. Most important issues that are outstanding on the project: a. Permanent electrical service to main building. b. Temporary bus loop moved out of the site work. c. New service pole relocation at Buchannan and 8th Street near Overflow Parking. Page 2 of 8
  26. 26. ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT 5. Financial Update: CONTINUATION SHEET AIA DOCUMENT G702 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signed certificatin is attached. In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line itmes may apply. A B C ITEM DESCRIPTION OF WORK SCHEDULE D VALUE NO. 100 GENERAL COST 130 PHASE 1 - RR ACCESS ROAD 160 PHASE 2A & 3 - CANOPY/BUILDING 585 ELECTRICAL-see attached 670 CANOPY 715 SITE 760 PHASE 2B-KEMPER STREET 820 PHASE 4 - KEMPER ST COBBLES 875 PHASE 5 - ADDITIONAL PARKING 950 PHASE 6 - BUCHANAN ST/OVERLAYS SUB TOTAL 1005 CHANGE ORDERS GRAND TOTAL APPLICATON NO. APPLICATION DATE: PERIOD TO: PURCHASE ORDER NO: G D E F WORK COMPLETED MATERIALS TOTAL % FROM THIS PERIOD PRESENTLY COMPLETED (G ÷ C) PREVIOUS STORED AND STORED APPLICATION (NOT IN TO DATE (D+E) D OR E) (D+E+F) 4.00 4/20/2012 4/30/2012 H BALANCE TO FINISH (C - G) I RETAINAGE (IF VARIABLE RATE) 319,076 176,113 4,338,339 649,779 135,630 184,294 261,521 306,051 610,432 135,516 6,796,827 272,790 176,113 3,182,998 313,780 9,440 103,783 158,075 480,820 63,375 4,647,951.00 7,845 0 222,651 61,360 1,580 13,300 0 61,578 10,045 363,479.00 0 0 0 86,122 42,522 26,700 0 0 0 86,122.00 280,635.00 176,113.00 3,405,649.00 461,262 53,542 143,783 158,075.00 542,398.00 73,420.00 5,097,552.00 88.0% 100.0% 78.5% 71.0% 39.5% 78.0% 60.4% 0.0% 88.9% 54.2% 75.0% 38,441.00 932,690.00 188,517.00 82,088.00 40,511.00 103,446.00 306,051.00 68,034.00 62,096.00 1,699,275.00 14,031.75 8,805.65 189,039.45 18,757.00 551.00 5,854.15 7,903.75 27,119.90 3,671.00 287,290.50 268,221 7,065,048 178,297.87 4,826,248.87 24,978.00 388,457.00 86,122.00 203,275.87 5,300,827.87 75.8% 75.0% 64,945.23 1,764,220.23 281,305.25 568,595.75 GLTC Total Budget Summary Grand Total Budgeted 8,014,659.63 Change Orders Approved Total 6,796,827.00 268,221.10 7,065,048.10 C.L. Lewis Bid including all Alternates C.L. Lewis Adjusted Contract Sum Original Construction Contingency Plus left over from Hazardous Material Abatement (Now Completed) 0.12 - Change Orders Balance Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: Balance Estimated FF&E Cost: 986,732.63 % of Contingency (268,221.10) 27.2% 718,511.53 85,000.00 (85,000.00) - Acutal Cost to date Balance 78,100.00 78,100.00 Acutal Cost to date Balance 68,000.00 (14,696.95) 53,303.05 Grand Total Balance 7,914,962.68 Estimated Special Inspections Project Cost:  140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com % of Individual Line Item Payout (Without Retainage) 83.55% 95.00% 74.14% 68.10% 39.07% 74.84% 57.42% 0.00% 84.41% 51.47% 70.77% % of % of Overall Total Project Pay Contract Request Value Including (Original Retainage Bid) (Original Bid) 4.69% 4.13% 2.59% 2.59% 63.83% 50.11% 9.56% 6.79% 2.00% 0.79% 2.71% 2.12% 3.85% 2.33% 4.50% 0.00% 8.98% 7.98% 1.99% 1.08% 100.00% 75.00% Change Order % of Original Contract Sum 3.95%
  27. 27. CHANGE ORDER DETAIL TRACKING A B ITEM DESCRIPTION OF WORK NO. CO1 CO2 CO3 CO4 CO5 COE #1 ASBESTOS ABATEMENT COE #2 ABATEMENT FLUORESCENT BLUBS & BALLASTS COE#3 ADDITIONAL ASBESTOS WINDOW ABATEMENT COE#5 BACKWATER FLUSH SEWER LINE REPLACEMENT COE#7UNSUITABLE MATERIALS AT RR CROSSING COE#8 CHANGE SHOTCRETE-CAST STONE WALLS TO SEGMENTAL BLOCK COE#9 ELECTRICAL CHNAGES PER RFI-008 COE#10 REPAIR OF UG PIPING PER CCTV INSPECTONS COE#15 TICKET VENDING MACHINE (OWNER REQUESTED) COE#13 ADDITIONAL BUS CANOPY LIGHTING COE#11 RFP#003 FINAL QUANTITIES UNIT PRICE STONE RR ACCESS COE#12 - FLOWABEL FILL FOR SEWER LINE COE#14 RFP#7 YARD HYDRANT AT STORAGE BUILDING COE#16 ADD CLEAN OUT MARY JANES CAFÉ (CITY COST) COE#17 REV KEMPER STREET ALIGNMENT & UNDERCUT COE#18 SEGMENTAL WALL CHANGES COE#20 ADDITIONAL UNSUITABLE MATERIALS RR ACCESS & KEMPER COE#24 DELETE SUNSHADES ADD HORIZONTALS W-3 W-10 WINDOWS C SCHEDULED VALUE 70,672.00 22,248.00 9,471.00 49,238.00 34,503.00 -126,838.00 2,175.00 58,629.00 57,284.67 47,648.69 1,470.69 2,159.20 5,956.18 2,873.08 15,432.72 11,100.54 6,763.33 -2,566.00 268,221.10 D E WORK COMPLETED FROM PREVIOUS THIS PERIOD APPLICATION (D+E) 70,672.00 22,248.00 9,471.00 49,238.00 34,503.00 (126,838.00) 2,175.00 43,971.00 14,658.00 27,800.00 10,320.00 1,471.00 2,159.00 5,257.00 2,873.00 15,433.00 11,101.54 6,763.33 178,297.87 24,978.00 F MATERIALS PRESENTLY STORED (NOT IN - G TOTAL COMPLETED AND STORED TO DATE 70,672.00 22,248.00 9,471.00 49,238.00 34,503.00 (126,838.00) 2,175.00 58,629.00 38,120.00 1,471.00 2,159.00 5,257.00 2,873.00 15,433.00 11,101.54 6,763.33 203,275.87 H BALANCE TO FINISH (C - G) % (G ÷ C) 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 0.00% 80.00% 100.02% 99.99% 88.26% 100.00% 100.00% 100.01% 100.00% 0.00% 57,284.67 9,528.69 (0.31) 0.20 699.18 0.08 (0.28) (1.00) (2,566.00) 64,945.23 I RETAINAGE (IF VARIABLE RATE) 3,533.60 1,112.40 473.55 2,461.90 1,725.15 (6,341.90) 108.75 2,931.45 1,906.00 73.55 107.95 262.85 143.65 771.65 555.08 338.17 10,163.79 Page 4 of 8
  28. 28. Exterior shell completed, roofing work on building canopy, curb & gutter at building Page 5 of 8
  29. 29. Kemper Street curb & gutter and sidewalk rework for street realignment Overflow parking with pervious pavement base being installed Page 6 of 8
  30. 30. Utility building (Generator Pad & Dumpster Pad) Curb & Gutter work on Buchannan & Kemper Tie-In and Overflow parking with base stone in place. Base paving now installed. Page 7 of 8
  31. 31. Footings for planters and benches at bus loop canopy and masonry walls being installed. Some pre-cast now in place. Page 8 of 8
  32. 32. Greater Lynchburg Transit Company Board of Directors ATTENDANCE LOG 2013 REGULAR (and special) BOARD MEETINGS (“P” present – “A” absent) Meeting Date 01/02/13 02/06/13 03/08/13 04/03/13 05/01/13 06/05/13 07/03/13 08/07/13 09/04/13 10/02/13 12/04/13 Jack Hellewell Peggy Whitaker Jennifer Martin Greg Daniels James Mundy Jan Walker Kim Payne Lee Beaumont Christian DePaul P P A P P P P P P A P N/A N/A A(4) P P P P P P P P P P P A P P P A P P P A P P P P P P P P P P P P A P P A P P P P P A P A P P P P A P P P P P P P P P P P P P P P P P P P P P P P P P P A P P P P P A A P P Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointees to attend at least 75% of the yearly meetings. Absences may be excused because of personal illness or serious illness of members of the immediate family, death of a family member, unscheduled or unforeseen business trips, and emergency work assignments only. If you are absent and one of the above events was the reason, please let Natalie Wilkins (455-4010 or nwilkins@gltconline.com) know so she can indicate the reason on this record. • 1. 2. 3. 4. Regular Board meetings are held monthly generally held on the first Wednesday of the month Excused Absence/Business Conflict Vacation Resigned Sick
  33. 33. GLTC BOARD OF DIRECTORS Lee Beaumont, Secretary-Treasurer 592-3315 Liberty University, 1971 University Blvd, Lynchburg, VA lbeaumont@liberty.edu Gregory H. Daniels, President 455-3821 City of Lynchburg, 900 Church St, Lynchburg, VA 24054 greg.daniels@lynchburgva.gov Christian H. DePaul 385-1340 christian.h.depaul@ampf.com Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 4420 Williams Road, Lynchburg, VA 24503 hellewellj@aol.com jennifer@lacil.org Jennifer Martin 528-4971 Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 jmundy@lyncag.org Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 City of Lynchburg, 900 Church St, Lynchburg, VA 24502 kpayne@lynchburgva.gov Jan Walker 200-7740 Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 jan.walker@centrahealth.com Margaret “Peggy” Whitaker, Vice-President 384-8178 1226 Greenway Ct, Lynchburg, VA mswhitaker@mindspring.com

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