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LIBRARY MANAGEMENTLIBRARY MANAGEMENT
POSDCORB
by Nasar OM
What is POSDCORB?
• According to Luther Gullick gave the Key
word;
• P........................Planning
• O......................organising
•...
FUNCTIONS AND SUB FUNCTIONS
• PLANNING ...Forecasting, decision making ,strategy, formulation
policy-Making, programming, ...
Planning
• Planning is deciding in advance what is to
be done in the future
• It is a primary function
• It is bridge betw...
Definition-planning
• According to H koontz and O Donnel
“ planning is an intellectual process, the
conscious determinatio...
Features of planning
• Planning is oriented towards the future.
• Goal oriented one
• Planning is a mental exercise
• Plan...
Steps in planning
• Defining objectives- clear, specific
• Developing planning premises
a) external : political, social, t...
Advantages of planning
• It focuses attention on desired
objectives
• It helps to minimise risk
• It improve efficiency
• ...
Limitations of planning
• Lack of accurate information
• Time consuming
• Expensive
• Rigidity due to strict compliance wi...
Organising
• It is process
• Identify and grouping of various activities
• Establish productive relationship
• Arranging p...
Organising-definition
 According to Koontz and 0' Donne]
“organising involves the grouping of
activities necessary to acco...
Steps in organising
• Division of work –divide works to small group
• Grouping jobs into departments- large into
small
• A...
Importance of organising
* Specialisation – duty, authority, responsibility
* Unity of command and unity of direction –
* ...
formal and informal
organisation
 Formal organisation refers to the
structure of well defined jobs in a
formally organized...
Informal organisation
the employees develop friendly relation and
form small social groups. The network of
these social gr...
Staffing
• It is concerned with the Human
resources of the enterprise.
• It is concerned with acquiring,
developing , util...
Definition of staffing
• According to koontz and O Donnel “The
managerial functions of staffing involves manning
the organ...
Importance of staffing
• It helps in discovering and obtaining
competent employees for various job.
• It improve the quant...
Steps in staffing
• Manpower planning
• Recruitment,
• selection,
• placement
• Training and development
• Appraisal ,
• p...
Recruitment :
it is a process of searching for prospective
employees and stimulating them to apply for a
jobs in the organ...
Directing
• It is concerned with the execution of
plans through organised action.
• It is also known as commanding or
actu...
DEFINITION
• “Directing id concerned with
instructing , guiding and inspiring
people in the organisation to achive
organis...
Elements
• Supervision
• Motivation
• Leadership
• Communication
Supervision
• It means overseeing subordinates at
work
• Supervision is instructing , guiding
and controlling the work for...
motivation
• Stimulating people to action to
accomplish desired goal
• It aimed at inspiring and stimulating
the subordina...
leadership
• G.R. terry defined as ”leadership is
the activity influencing people to
strive willingly for group objectives.
Communication
• Newman & summer defined as “
communication means an exchange of
facts , ideas , opinion , information or
e...
Coordinating
• Coordinating is concerned with
interrelating of various parts of an
organization so as to achieve
harmoniou...
Coordination-definition
• According to Koontz O Donnel “ coordination is the essence of management for the achievement of ...
Reporting
• any activity that leads to report
• Chief librarian keeps the higher
authorities informed about performance
an...
Budgeting
• Its is effective mgt tool
• It is an estimation of probable
income and expenditure for the year
• To serve as ...
Factors to be considered
• The size of the library
• The type of the library
• The type user and numbers of user
• Program...
Any query ?
THANK
YOU
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Functions of management

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LIBRARY MANAGEMENT,POSDCORB

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Functions of management

  1. 1. LIBRARY MANAGEMENTLIBRARY MANAGEMENT POSDCORB by Nasar OM
  2. 2. What is POSDCORB?
  3. 3. • According to Luther Gullick gave the Key word; • P........................Planning • O......................organising • D......................Directing • S......................Staffing • C0............coordinating • R.......................Reporting • B......................Budgeting
  4. 4. FUNCTIONS AND SUB FUNCTIONS • PLANNING ...Forecasting, decision making ,strategy, formulation policy-Making, programming, scheduling, budgeting problem solving, innovation, investigation and Research . ORGANISING.. divisionalisation , departments, Decentralization , activity, analysis, task , span of management, task allocation STAFFING...... Manpower planning, Recruitment, selection, training, placement, compensation, promotion, appraisal DIRECTING......Supervision, motivation, communication, leadership CONTROLLING …. Fixation of standards, recording, measurement reporting, corrective action REPORTING… Annual report BUDJETING.. Estimation of financial , fund managing , sources of finance
  5. 5. Planning • Planning is deciding in advance what is to be done in the future • It is a primary function • It is bridge between present and future • Goal oriented • It involves choice
  6. 6. Definition-planning • According to H koontz and O Donnel “ planning is an intellectual process, the conscious determination of the course of action and taking of decision on purpose, knowledge and considered estimates”
  7. 7. Features of planning • Planning is oriented towards the future. • Goal oriented one • Planning is a mental exercise • Planning involves choices from alternatives • Planning is the basics for all other functions. • It is a continuous process • Planning is directed towards efficiency. • Flexible nature
  8. 8. Steps in planning • Defining objectives- clear, specific • Developing planning premises a) external : political, social, technological b) internal : finance, mgt • Discovering alternative course of action • Evaluating alternatives.-check feasibility • Choosing the best alternatives-acceptable • Formulation and implementation- explain to workers • Periodic revision and review of plans-remedial action
  9. 9. Advantages of planning • It focuses attention on desired objectives • It helps to minimise risk • It improve efficiency • It avoid confusions • It encourage innovation and creativity • It enables co operation and group work • It serves as the basis of control.
  10. 10. Limitations of planning • Lack of accurate information • Time consuming • Expensive • Rigidity due to strict compliance with plans • Unwillingness to people change • External limitations (political )
  11. 11. Organising • It is process • Identify and grouping of various activities • Establish productive relationship • Arranging people and resources to work towards a goal
  12. 12. Organising-definition  According to Koontz and 0' Donne] “organising involves the grouping of activities necessary to accomplish goals and plans, the assignment of these activities to appropriate departments and the pro vision for authority delegation and coordination” •  
  13. 13. Steps in organising • Division of work –divide works to small group • Grouping jobs into departments- large into small • Assigning duties –clearly defined , • Delegation of authorities –to subordinates • Coordination of activities- individual & dpt • Establishment of structural relationship
  14. 14. Importance of organising * Specialisation – duty, authority, responsibility * Unity of command and unity of direction – * Optimum utilization of resources –physical resources * Optimum utilization of HR * Creativity –initiative * Better Industrial relation- team spirit * Avoids duplication of work- specify the job *
  15. 15. formal and informal organisation  Formal organisation refers to the structure of well defined jobs in a formally organized enterprises. such jobs are well defined in terms of authority, responsibility and ac- accountability. it is based on division of labour. * based on rules * well defined structure * Pre determined purpose
  16. 16. Informal organisation the employees develop friendly relation and form small social groups. The network of these social groups based on friendship is called informal organisation. • No predetermined purpose • No rule • Mental satisfaction • Automatically forming
  17. 17. Staffing • It is concerned with the Human resources of the enterprise. • It is concerned with acquiring, developing , utilising , and maintaining human resources. • It is a process of matching jobs with individuals to ensure right man for the right job.
  18. 18. Definition of staffing • According to koontz and O Donnel “The managerial functions of staffing involves manning the organisational structure through proper and effective selection, appraisal and development of personnel to fill the roles designed in to the structure. • According to haimann “the staffing function pertains to the recruitment, selection, development, training, and compensation of subordinates”.
  19. 19. Importance of staffing • It helps in discovering and obtaining competent employees for various job. • It improve the quantity and quality of output by putting right man for right job. • It improves job satisfaction of employees • It reduces cost of personnel by avoiding wastage of human resource. • It facilitates the growth and diversification. • It help to maximum utilisation of human resources
  20. 20. Steps in staffing • Manpower planning • Recruitment, • selection, • placement • Training and development • Appraisal , • promotion and transfer • Employee remuneration
  21. 21. Recruitment : it is a process of searching for prospective employees and stimulating them to apply for a jobs in the organisation Selection : it is a process of identifying the most suitable candidates from the list of recruited persons Training: training means impart information and skills through instructions . it is a method of increasing the knowledge skills and aptitude of an employ3 for performing a particular job
  22. 22. Directing • It is concerned with the execution of plans through organised action. • It is also known as commanding or actuating
  23. 23. DEFINITION • “Directing id concerned with instructing , guiding and inspiring people in the organisation to achive organisational goals”
  24. 24. Elements • Supervision • Motivation • Leadership • Communication
  25. 25. Supervision • It means overseeing subordinates at work • Supervision is instructing , guiding and controlling the work force with a view to see that they are looking according to plans , policies , programmes , and istructions.
  26. 26. motivation • Stimulating people to action to accomplish desired goal • It aimed at inspiring and stimulating the subordinates to work hard
  27. 27. leadership • G.R. terry defined as ”leadership is the activity influencing people to strive willingly for group objectives.
  28. 28. Communication • Newman & summer defined as “ communication means an exchange of facts , ideas , opinion , information or emotions by two or more person” • It involves at least two person • Written ,oral,gesture
  29. 29. Coordinating • Coordinating is concerned with interrelating of various parts of an organization so as to achieve harmonious operation. • It is the essence of management • Integration of interdepartmental activities
  30. 30. Coordination-definition • According to Koontz O Donnel “ coordination is the essence of management for the achievement of harmony of individual efforts towards the accomplishment of group goals” • + • + • + • + • + • + • + • + • + • + • ++ • + • + • + • + • + • + • + • + • + • + • + • + • + • + • + • + • + • ++ • + • + • + • + • + • + • + • + • + • + • + • + • + • + • + • + • ++ • + • + • + • + • + • + • + • + • + • + • + • + • + • + • + • + • ++ • + • + • + • + • + • + • + • + • +
  31. 31. Reporting • any activity that leads to report • Chief librarian keeps the higher authorities informed about performance and needs of the library • It often used as a device for evaluating library procedures and services
  32. 32. Budgeting • Its is effective mgt tool • It is an estimation of probable income and expenditure for the year • To serve as a basic financial control • To form future policy
  33. 33. Factors to be considered • The size of the library • The type of the library • The type user and numbers of user • Programs and performance of different section of library • Source of fund
  34. 34. Any query ?
  35. 35. THANK YOU

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