At times, it may be necessary to modify a grant after it has been awarded by revising the budget or amending the grant. The grantee is responsible for controlling and monitoring all grant activities to ensure that they are carried out in accordance with the approved budget.
If an ALI is added to an existing scope, the budget revision may be sent to the Department of Labor (DOL) for informational purposes but the labor protection arrangements for the original grant will apply to any modifications without further DOL certification.
For a complete list, please see Circular 5010.1D (Grant Management Requirements) Also, changing from 80/20 to 83/17 to account for compliance with ADA and CAA requirements.
ALIs are a subset of scopes.
Grant Modifications - Veronica Pelt-Hawkins, Transportation Program Specialist, FTA Region II
There are three ways to modify a grant after it
has been awarded:
• Budget Revision
• Administrative Amendment
• Grant Amendment
• Budget revisions may be made as long as
there is no change in the grant purpose, scope
codes, and Federal funding of the grant.
• Budget revisions are generally changes to ALIs’
amounts or descriptions.
• Budget revisions must be consistent with the
activities contained in an approved TIP and
STIP and satisfy NEPA requirements.
Budget Revision (Con’d)
• A grantee may request a budget revision
either before or after incurring costs,
depending on the nature of the request.
• There are instances where a grantee needs
FTA approval for Budget Revisions prior to
Examples of Budget Revisions that
Require Prior FTA Approval
(a) The change in the cumulative amount of
funds allocated to each scope from the
originally approved scope exceeds 20
(b) Federal funds are transferred between ALIs
with different Federal matching ratios, such
as moving funds from a capital activity
(80/20) to an operating activity (50/50).
Budget Revisions that Require Prior
(c) The addition or deletion of an ALI to an
existing scope included in the grant, provided
that the request does not change the amount
of Federal funds awarded in the original grant
or change the scope of the project contained
in the grant.
Budget Revision (Con’d)
Procedures for entering budget revisions in TEAM
• Under Project Management, a grantee should select the “Revise Project Budget”
• Budget revision requests must include a reason for the revision.
• For each ALI being revised, a brief explanation to the project or grant in the
“Details” section must be entered.
Because my boss said so is not a
• Is usually initiated by FTA to change or clarify
the terms, conditions, or provisions of a Grant
• Also used to change the year or type of funds
obligated for a grant.
• Transfer equipment from one grantee to
• To reflect a change in the grantee or grantee’s
Administrative Amendment , Con’d
• To deobligate Federal funds that are no longer
needed to complete the approved project
scope or purpose.
• Is required when there is either a change in
the scope or an addition of Federal funds to
an existing grant.
• Subject to the same application requirements
as a new grant request.
• Subject to DOL certification.