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Coordination 2.0: Coordinated Transportation Plans


Published on

Richard Quodomine
Systems Specialist
NYS Department of Transportation

Many communities have completed the first round of Coordinated Transportation Plans. The plans are required to be in place for funding relating to JARC, New Freedom and 5310 projects. The presentation will provide an overview of what the State expects in the second generation of coordinated transportation plans. A major theme of the presentation is: adapt rather than adopt. Best practices will be discussed in detail including:
-Focus on origins, destinations and paths of travel.
-Focus on quality and objectively rating the projects.
-Including stakeholders and keeping them involved.
-Sharing knowledge and encouraging new ideas.

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Coordination 2.0: Coordinated Transportation Plans

  1. 1. Coordinated Human Service and Public Transportation Planning 2.0<br />NYSDOT Perspective<br />NYPTA Spring Conference<br />June 11, 2009<br />
  2. 2. Coordination 2.0<br />Or is it Coordination 10.0??<br />What is it?<br />Why do it?<br />How do we do it?<br />
  3. 3. Overview<br />Planning in review – initial efforts considered Version 1.0 – building foundations for a network to create Coordination 2.0<br />Moving forward , we will need to build on 1.0 and add requirements to ensure funds continue to flow<br />Self –assessment is critical to getting to 2.0<br />Adopt your work, review it, and update it<br />Know the cycle of documentation and applications for funding. Get your work updates in ahead of that.<br />
  4. 4. Guidance from the State<br />November 2007<br />Emphasis on local development<br />Asked MPOs or County governments to take the lead<br />Identified the four elements critical to coordination <br />NYSDOT did not provide specific instruction on:<br />Who should be the lead agency or how to achieve consensus<br />The specifics of a Plan Adoption process, <br />How to provide general documentation<br />Life cycle of a coordinated plan<br />Dealing with malcontents and non-participants<br />
  5. 5. What does the state need to do its part?<br />First of all, we need a good plan. No money will come without it. (Yes, ladies and gentlemen, there’s a cautionary tale)<br />We need copies of updated plans.<br />FTA has become more proscriptive, and we need to keep plans in line with the guidance and the regulation.<br />The 4 required elements we need in the plan*:<br />1) make an assessment of available services <br />2) make an assessment of needs <br />3) develop strategies to address gaps for target populations <br />4) prioritize the strategies to identify projects to be funded<br />If these 4 items are not included, you don’t have a coordinated plan and you won’t be eligible for funding. More importantly, you won’t be serving the needs of the community.<br />Designated Recipients must be able to certify that the elements are included and that a project represents a strategy in the plan<br />
  6. 6. Coordination 1.0 In Review<br />What did you do?<br />Does your plan include the FTA’s required elements?<br />Inventory of current transportation services <br />Who provides what and where and when<br />Identification of gaps in service and needs of the target populations<br />Who has mobility limitations and why – service? Info? <br />Develop strategies to meet those needs and gaps<br />These are concepts – provide services to meet second shifts<br />Develop a priority order of those strategies<br />Some methodology and outreach to identify importance<br />Meeting these elements is important and required!<br />
  7. 7. Coordination 1.0 In Review<br />Who led the work?<br />Political, Transportation or Human Service Entities?<br />Was there a consultant on board?<br />Was there a steering committee who directed the e effort; <br />Is there some forum for continuing this effort?<br />Documenting outreach is critical<br />Are there segments not included? <br />How did you create opportunities for Public input?<br />How do you address non-participants?<br />
  8. 8. Who benefitted? Can you measure the changes based on actions taken and funding received?<br />Did people gain more access to the system?<br />Did more people get to work / necessary activities?<br />Did Transit companies provide more service?<br />Did political entities accomplish public goals? (YES, this is important!)<br />How did you measure this?<br />It is vitally important you collect both objective (data-driven) and subjective (anecdotal) information in your evaluation of what you did. You should know what you did, and just as importantly, how it impacted people.<br />Coordination 1.0 In Review<br />
  9. 9. Coordination 1.0 In Review<br />Were you able to adopt this planning document as a consensus document?<br />What are pitfalls with this effort?<br />Financial commitment? Expectations of delivery?<br />County Support?<br />Requirements say 4 to 5 years for update<br />Is that reasonable when applications occur every year?<br />Do you have a process to amend the plan?<br />
  10. 10. Coordination 2.0<br />As the second generation of plans begin, FTA is looking for a process that Designated Recipients use to certify that the plan contains the required elements, is adopted and certified that it contains the awarded projects<br />For NYSDOT <br />For 5310, this means every plan<br />For 5316 & 5317 this means every rural plan and urban plan that applies to our program<br />For authority areas, these are the MPOs, local officials and the transit authorities and agencies working within them.<br />
  11. 11. Coordination 2.0<br />What is our process?<br />Let’s assume no changes in the current law (SAFETEA-LU) when re-authorization occurs.<br />These are proposed changes, but are not enacted<br />Joint 5310/5316/5317 Mobility pot<br />JARC under Formula programs and NF under 5310<br />Therefore, do not change your process to anticipate this until such time changes are made to the law.<br />NYSDOT is seeking input from around the State to streamline efforts to certify these plans<br />
  12. 12. NCHRP’s Best Practice Examples<br />Organize your activities<br />This may sound like a “well, duh” item, but it is vitally important that everything is written down, placed into an easy-to-follow agenda and that everyone is on the same page<br />Good Stakeholder Identification<br />Conduct Good Outreach<br />Know What Exists in transportation, Find out what doesn’t<br />You can’t develop a transportation plan without knowing all possible solutions, from Taxis to Buses and everything in between.<br />Identify Gaps and Needs<br />If you do the first 4 correctly, this one should be easy.<br />Develop and Prioritize Strategies<br />The more feedback here, the better the strategies become<br />Choose Projects that meet the Strategies<br />Re-evaluate your plan as often as is needed. It might be only every 3 years, or it may need to be 6 months, if something changes. The bottom line: change happens, and it’s better to be prepared.<br />
  13. 13. DRAFT guidance will be out during the summer that will stress:<br />Relying on locally-developed planning <br />Asks that localities perform a self-assessment of their plans for the required elements<br />Recognizes funding updates to the plan.<br />Options for adopting plans<br />Coordination 2.0<br />
  14. 14. Coordination 2.0<br />Cycles for updates:<br />5310 is back to applications every January<br />5316/5317 (Rural) will align with that time<br />If changes are going to be made to plans, should they happen before this time so that updates are incorporated into documents<br />A good idea might be: if you’ve got a January application, get your updates done before Thanksgiving.<br />
  15. 15. National Resources<br />Framework for Action – (<br />National Resource Center for Human Service Transportation Coordination<br />National Center on Senior Transportation <br />Mobility Services for All Americans (MSAA) <br />Transportation Planning Capacity Building Peer Program<br />
  16. 16. Conclusions, Part 1<br />Requirements are not that overwhelming<br />Application Cycles are important<br />Self-Assessment is critical<br />Document, document, document<br />Outreach to stakeholders and public<br />process for changes to document<br />Recognition of the funded projects and their impact on the plan<br />
  17. 17. Conclusions, continued<br />Evaluate what went right and what went wrong<br />Know what new possibilities exist<br />Keep the commitment of prior stakeholders, gain the commitment new ones<br />Develop new strategies or re-evaluate older ones as time goes by or as needed<br />Continue to be inclusive and flexible<br />
  18. 18. Questions?<br />Richard D. Quodomine<br />Public Transportation Bureau<br />Urban Systems Specialist<br />518-457-8346<br /><br />