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Utilizing Your Resources by Jacqueline Collins

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Planning prevents wandering and provides direction.
Analyzing your: business model, organizational design, vision statement, strategic development, mission statement, and action planning.

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Utilizing Your Resources by Jacqueline Collins

  1. 1. Utilizing Your Resources Planning Prevents Wandering and Provides Direction
  2. 2. Jacqueline Collins, President Partnering for Performance 98 Temple Street, Abington, MA 02351 Phone: 781-982-8812 Email: [email_address] Website: www.pfpconsult.com Proprietary Statement Partnering for Performance  All Rights Reserved. This document embodies information that is proprietary. It may not be copied or reproduced in whole or in part or used for other purposes without written permission.
  3. 3. Components of a Roadmap Putting the Puzzle Pieces Together <ul><li>The Business Model </li></ul><ul><li>Your Internal System </li></ul><ul><li>Planning: Vision and Mission </li></ul><ul><li>Strategy and Tactics </li></ul><ul><li>Evaluating Your Organization </li></ul><ul><li>Action Goals </li></ul>
  4. 4. The Business Model These are the elements that make up a good business plan. It’s an organized way of looking at the health and profitability of your business – current reality. Information you gather needs to be not only quantitative, but qualitative also: the nature of trends, impacts of new regulations, new factors that affect your customer base – Economic and Social trends. Distinguish facts from assumptions. Test the water. What opportunities exist for you? What are your strengths and weaknesses? External Realities Overall business environment Customer base Root-cause analysis <ul><li>Internal Activities </li></ul><ul><ul><li>Strategy </li></ul></ul><ul><ul><li>Operations </li></ul></ul><ul><ul><li>People </li></ul></ul><ul><ul><li>Organization </li></ul></ul>Financial Targets Operating Margins Cash Flow Revenue Growth Return on investment
  5. 5. Organization Design Your Internal System Strategy Operations People Organization Are the right people in the right positions? Do your processes support what you say you will do? Do employees have the tools to do their job?
  6. 6. Strategy and Vision Statements <ul><li>Both people and organizations need to establish a strategic framework for significant success. This framework consists of: </li></ul><ul><li>a vision for your future, </li></ul><ul><li>a mission that defines what you are doing, </li></ul><ul><li>values that shape your actions, </li></ul><ul><li>strategies that zero in on your key success approaches, and, </li></ul><ul><li>goals and action plans to guide your daily, weekly and monthly actions. </li></ul><ul><li>Your organization's success and your personal success depend on how well you define and live by each of these important concepts. </li></ul>
  7. 7. Vision Statement <ul><li>A vision is a statement about what you and/or your organization wants to become. It is the core of your inspiration and motivation . </li></ul><ul><li>A vision should stretch you and/or your organization’s capabilities and image of itself. It gives shape and direction to the future and answers the question: “Where do we/I want to go. “ </li></ul><ul><li>Visions range in length from a couple of words to </li></ul><ul><li>several pages. </li></ul>
  8. 8. Mission Statement <ul><li>The difference between a mission statement and a vision statement is that a mission statement focuses on the present state while a vision statement focuses on the future. </li></ul><ul><li>All mission statements broadly describe an organization’s present capabilities, customer focus, activities, and business makeup. </li></ul><ul><li>A mission statement serves as a baseline for effective business planning. </li></ul>
  9. 9. Strategy Development <ul><li>Where are we now? </li></ul><ul><li>What do we do well? </li></ul><ul><li>Where do we need improvement? </li></ul><ul><li>Where do we want to be? </li></ul><ul><li>How do we get to where we want to go? </li></ul><ul><li>What can we offer to the market to differentiate </li></ul><ul><li>ourselves? </li></ul><ul><li>How can we add customer value? </li></ul><ul><li>What alternative growth directions should be </li></ul><ul><li>considered? How should they be pursued? </li></ul>
  10. 10. Strategies, Goals and Action Plans Strategies are the broadly defined four or five key approaches the organization and/or individual will use to accomplish the mission and drive toward the vision. Goals and action plans flow from each strategy.
  11. 11. SWOT Business Analysis Worksheet <ul><li>Strengths: </li></ul><ul><li>What advantages does your organization have? </li></ul><ul><li>What do you do better than anyone else? </li></ul><ul><li>What unique or lowest-cost resources do you have access to? </li></ul><ul><li>What do people in your market see as your strengths? </li></ul><ul><li>How will your strengths get you closer to achieving your vision? </li></ul><ul><li>Weaknesses: </li></ul><ul><li>What could you improve? </li></ul><ul><li>What should you avoid? </li></ul><ul><li>What are people in your market likely to see as weaknesses? </li></ul><ul><li>How will your weaknesses hold you back? </li></ul>
  12. 12. SWOT Business Analysis Worksheet <ul><li>Opportunities: </li></ul><ul><li>Where are the good opportunities facing you? </li></ul><ul><li>What are the interesting trends you are aware of? </li></ul><ul><li>Threats: </li></ul><ul><li>What obstacles do you face? </li></ul><ul><li>What is your competition doing? </li></ul><ul><li>Are the required specifications for your job, products, or services changing? </li></ul><ul><li>Is changing technology threatening your position? </li></ul><ul><li>Do you have bad debt or cash-flow problems? </li></ul><ul><li>Could any of your weaknesses threaten your business? </li></ul>
  13. 13. Action Goals <ul><li>Develop a practical business plan of action. </li></ul><ul><li>How will you achieve your vision and mission? </li></ul><ul><li>What are your priorities? </li></ul>
  14. 14. <ul><li>What can you do to achieve what you want to achieve? </li></ul><ul><li>  </li></ul><ul><li>What is the best solution or combination of solutions? </li></ul><ul><li>When is the plan to begin? </li></ul><ul><li>What are check back and completion times (progress evaluation)? </li></ul><ul><li>What person/persons will be involved? </li></ul><ul><li>What will each person do? </li></ul><ul><li>Focus on your top one or two priorities in terms of achieving your vision. These are your “action goals”. </li></ul>Action Planning
  15. 15.   Action Planning Action Area : ________________________________ Reason for Action : ____________________________ Group Leader : ______________________________ Team Members : _______________________________ Task Responsibility Target Date Actual Completion Date Additional Action Required:
  16. 16. Planning Prevents Wandering and Provides Direction

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