Control the Chaos with
Novell File Reporter ®




Doug Ouzts               Norm Toro
ddouzts@novell.com       dnorm.toro@n...
Agenda

    •   Customer Challenges

    •   Novell File Management Suite Overview
                        ®




    •   N...
Novell File Management Suite
     ®



                 Introduction
The Iceberg in the Data Center
    Could it sink you?




           structured data

           unstructured             ...
Customer Challenges

    •   Explosive growth of unstructured data (files)
    •   Regulatory compliance
    •   Storage a...
File-based Data Growth



        “The fastest-growing data type is the file.
        Unstructured, file-based data is gro...
Just Adding Storage is Unsustainable



          “Simply continuing to add more storage through
          traditional met...
Do you know...

                  How many orphaned folders are on the network?
                  How many TB of MP3s?
   ...
Two Approaches to Efficiency

    •Before more
      Buy                        disk             Now
                     ...
The Novell Solution
          ®
Enhance and Complement
     Novell File Management Suite
                     ®




               Universal Solution – Wo...
Novell File Management Suite
                             ®




                                           Identity-Driven...
Lifecycle of Unstructured Data

                                                       Back Up                            ...
1. Novell Storage Manager        ®


     Identity-driven File Management

     •   Novell Storage Manager manages files a...
2. Novell Dynamic File Services  ®


     Policy-based File Relocation

     •   Dynamic File Services automatically moves...
2. Novell Storage Reporter       ®


     Automated File Reporting

     •   Novell File Reporter inventories file systems...
The Intelligent Way to Manage File Data

        Storage
                                                      Back Up    ...
Novell File Reporter
      ®
Addressing File-based Data Growth




       “Nothing can be done to control the costs of file-based
       storage withou...
Even with ample storage...




     Without even a basic knowledge of:
     •   How much you are storing
     •   How much...
Potential Needless Spending On

                                           Tier 1 Storage Capacity

                      ...
Little Thought When Assigning Storage

     •   Storage devices are rolled out

     •   Assigned based on best guesses

 ...
Novell File Reporter
                       ®




     Designed to Answer the Question

                                  ...
Where Has All My Space Gone?



                                                                                     When ...
Novell File Reporter
                    ®




Architecture and Requirements
Novell File Reporter    ®




     •   Was developed to examine and report on terabytes of
         data

     •   In othe...
Built for Enterprise Level
     Report Size Assumptions




                       Worst Case Assumptions


              ...
Report Types

     System Inventory Report
     Summary Report
     Access Date Age Report
     Modification Date Age Repo...
Novell File Reporter Architecture
                             ®




                                                     ...
Novell File Reporter Architecture
                             ®




                                                     ...
Service Options – Active Directory
     There are 2 options for eDirectory integration:              ™




     1. Use NSM...
Service Options – Active Directory
     Options without NSM 2.5 AD

                                           2. Use File...
Service Options – Active Directory
     Upgrade Path to NSM 2.5 AD – DSI in Automatic Mode Only

     1. Use NSM 2.5 for A...
Service Options - eDirectory                                                                 ™



     There are 2 options...
Novell File Reporter Architecture
                             ®




                                                     ...
NFRAdmin Management Interface
     •   Single Interface for management and reporting
     •   Windows .NET 3.5 Application...
NFRAdmin Management Interface
     •   Single Interface for management and reporting
     •   Windows .NET 3.5 Application...
Novell File Reporter Architecture
                             ®




                                                     ...
File Reporter Engine Server

     •   Engine that runs Novell File Reporter         ®




     •   Resides on:
          –...
File Reporter Engine Server (cont.)

     •   Processes the scans based on schedule
     •   Compiles them for inclusion i...
Novell File Reporter Architecture
                             ®




                                                     ...
Storage Resources and Reporting
     Agents
     •   A Storage Resource (SR) can be a server volume, Novell Storage
      ...
File Reporting Agents (cont.)

     •   Examines and reports on variety of file systems
          –   Novell Storage Servi...
Scans

     •   The Agent initiates a Scan of the Storage Resource (SR)
     •   Scans are indexed and compressed data spe...
Demo
Unpublished Work of Novell, Inc. All Rights Reserved.
This work is an unpublished work and contains confidential, propriet...
Control the Chaos with Novell File Reporter
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Control the Chaos with Novell File Reporter

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If you want to start managing your storage infrastructure intelligently, understanding your data is the place to start. Join this session to learn how you can do just that with the new Novell File Reporter, available through Novell File Management Suite. You'll learn how it can help you get a handle on file storage chaos by conducting file system inventories and generating usage reports. These reports can then be used to create and fine tune policies for the other suite components to implement.

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Control the Chaos with Novell File Reporter

  1. 1. Control the Chaos with Novell File Reporter ® Doug Ouzts Norm Toro ddouzts@novell.com dnorm.toro@novell.com
  2. 2. Agenda • Customer Challenges • Novell File Management Suite Overview ® • Novell File Reporter • Summary 2 © Novell, Inc. All rights reserved.
  3. 3. Novell File Management Suite ® Introduction
  4. 4. The Iceberg in the Data Center Could it sink you? structured data unstructured 80% of all digital data data is unstructured Unstructured data is growing by 60% CAGR Unstructured data resists utilization and reuse 4 © Novell, Inc. All rights reserved.
  5. 5. Customer Challenges • Explosive growth of unstructured data (files) • Regulatory compliance • Storage admin tasks highly manual and redundant • Costs in hardware, power, cooling, administration • More electronic collaboration = more files • Hidden value deep in file systems • Where to start? 5 © Novell, Inc. All rights reserved.
  6. 6. File-based Data Growth “The fastest-growing data type is the file. Unstructured, file-based data is growing faster, is consuming more space, and is being retained longer. This is a challenge that touches every tier of storage, from primary to data protection to archiving.” IDC, January 2009 6 © Novell, Inc. All rights reserved.
  7. 7. Just Adding Storage is Unsustainable “Simply continuing to add more storage through traditional methods is unsustainable because many datacenters will be unable to provide the necessary power, space, or cooling. As a result, companies need to be more effective and efficient in the way they provide storage resources.” IDC, December 2007 7 © Novell, Inc. All rights reserved.
  8. 8. Do you know... How many orphaned folders are on the network? How many TB of MP3s? How many documents haven't been accessed in the six months? The last year? How many redundant files are stored? Do you know how much space the files above take up on your network? How much does it cost to power and cool? How much time are you spending backing up? Understanding your data better is the first step to rationalizing it 8 © Novell, Inc. All rights reserved.
  9. 9. Two Approaches to Efficiency •Before more Buy disk Now • Assess your current state • Manage blocks • Customize policies for your • Manage LUNs business requirements • Hierarchical Storage • Control data based on its Management relevance • Storage Virtualization • Automate mundane tasks • Others • Optimize your file storage • Reduce back-up windows • Maintain streamlined storage environment Why not control data at the source? Start with the user. 9 © Novell, Inc. All rights reserved.
  10. 10. The Novell Solution ®
  11. 11. Enhance and Complement Novell File Management Suite ® Universal Solution – Works With Any Incumbent Solution Automated and Identity-Driven File System Management Novell File File Directory Services / Policy Management Suite File System Operating System / Driver Storage Resource Management Traditional “Storage Virtual Device Management Block Resource Management” Volume / LUN domain populated by Storage Vendors Physical Device Management SAN / NAS / DAS 11 © Novell, Inc. All rights reserved.
  12. 12. Novell File Management Suite ® Identity-Driven Data Management Policy-Based Data Relocation Automated Data Reporting 12 © Novell, Inc. All rights reserved.
  13. 13. Lifecycle of Unstructured Data Back Up Back Up User creates, accesses, Policy-based saves data Data Relocation to disk Stale data can Identity-Driven Automated Data Data be relocated to Management Reporting cheaper storage devices Automated policies attach IT assesses data usage data to users patterns and makes or and groups, adjust policies to optimize while keeping fixed resources costs low for IT 13 © Novell, Inc. All rights reserved.
  14. 14. 1. Novell Storage Manager ® Identity-driven File Management • Novell Storage Manager manages files and folders with polices based on user identities and roles • IT customizes policies based on their own business rules, thereby automating redundant, low-value tasks over the life-cycle of the file – Provisions and deprovisions based on identity – Moves and restructures data (event driven) – Load-balances – Vaults and deletes files based on policy Identity-Driven Data Management 14 © Novell, Inc. All rights reserved.
  15. 15. 2. Novell Dynamic File Services ® Policy-based File Relocation • Dynamic File Services automatically moves “stale” files from expensive primary storage to low-cost secondary storage, based on policies set by IT • File tiering is accomplished without any impact to the end user; files appear to be exactly where originally stored – Windows and Linux-based file systems – Customizable policies based on identities and file metadata – Automated tiering Policy-based File Relocation 15 © Novell, Inc. All rights reserved.
  16. 16. 2. Novell Storage Reporter ® Automated File Reporting • Novell File Reporter inventories file systems to provide IT with a clear picture of storage resource usage across multiple categories, including user identities • Reports can be used to construct and fine-tune policies for Novell Storage Manager and Novell Dynamic File Services – Immensely scalable – Scheduled or ad-hoc reporting Automated – Trend data and monitor File Reporting 16 © Novell, Inc. All rights reserved.
  17. 17. The Intelligent Way to Manage File Data Storage Back Up Back Up Manager provisions storage Novell Dynamic File based on Services identity and policy Dynamic File Novell Storage Novell File Services allows Manager Reporter seamless tiering of storage infrastructures Storage Manager based on policy policies govern life-cycle File Reporter produces storage automation and inventory reports that the compliance with administrator can use to initially regard to file construct and later fine-tune system data Dynamic Storage and Storage Manager policies 17 © Novell, Inc. All rights reserved.
  18. 18. Novell File Reporter ®
  19. 19. Addressing File-based Data Growth “Nothing can be done to control the costs of file-based storage without knowing who is creating a majority of the data and to what end.” IDC, January 2009 19 © Novell, Inc. All rights reserved.
  20. 20. Even with ample storage... Without even a basic knowledge of: • How much you are storing • How much capacity if being used • What volumes are storing the most data • How old your data is It’s probably costing you money! 20 © Novell, Inc. All rights reserved.
  21. 21. Potential Needless Spending On Tier 1 Storage Capacity Storage Allocation Power Consumption Cooling Maintenance Additional Servers More 21 © Novell, Inc. All rights reserved.
  22. 22. Little Thought When Assigning Storage • Storage devices are rolled out • Assigned based on best guesses • Basically ignored until a problem appears 22 © Novell, Inc. All rights reserved.
  23. 23. Novell File Reporter ® Designed to Answer the Question Are we running out of storage? And why are we If yes... running out Where? of space? 23 © Novell, Inc. All rights reserved.
  24. 24. Where Has All My Space Gone? When were Are there Has there Are we these files a lot of Is space been a keeping last used? redundant being significant old files files? abused? increase too long? Who owns in users? them? Where? By whom? What are Are we In what typical usage Are they Who has at risk? group? patterns? relevant to them? our business? 24 © Novell, Inc. All rights reserved.
  25. 25. Novell File Reporter ® Architecture and Requirements
  26. 26. Novell File Reporter ® • Was developed to examine and report on terabytes of data • In other words, millions of files and directories scattered among the various network storage devices that make up the network • To do so efficiently, Novell File Reporter disperses the work load 26 © Novell, Inc. All rights reserved.
  27. 27. Built for Enterprise Level Report Size Assumptions Worst Case Assumptions 750 Million 100,000 75 Million 100 Million 1 Billion Unique Unique 200,000 Duplicate Directories Files File File Owners File Names Extensions Names 27 © Novell, Inc. All rights reserved.
  28. 28. Report Types System Inventory Report Summary Report Access Date Age Report Modification Date Age Report Filename Extension Report Owner Report Duplicate File Report Comparison Report NFRAdmin Storage Cost Report Triggered Reports Filtered Report Trending Report Aggregation Report across multiple SR's Policy-based Report (NSM Integration) 28 © Novell, Inc. All rights reserved.
  29. 29. Novell File Reporter Architecture ® SR Generate Scan Netware Netware Reports Agent SR Windows Server Scan OES OES Linux Linux Agent SLES OES Linux SR File Reporter Engine Server Scan Windows Windows Agent Server SR Scan Linux SLES Display Agent NFRAdmin Reports NSM 2.5 DSI NSM 2.5 DSI eDirectory eDirectory Active Directory Active Directory 29 © Novell, Inc. All rights reserved.
  30. 30. Novell File Reporter Architecture ® SR Generate Scan Netware Netware Reports Agent SR Windows Server Scan OES OES Linux Linux Agent SLES OES Linux SR File Reporter Engine Server Scan Windows Windows Agent Server SR Scan Linux SLES Display Agent NFRAdmin Reports NSM 2.5 DSI NSM 2.5 DSI eDirectory eDirectory Active Directory Active Directory 30 © Novell, Inc. All rights reserved.
  31. 31. Service Options – Active Directory There are 2 options for eDirectory integration: ™ 1. Use NSM 2.5 for AD 2. Use File Reporter’s Directory Services Interface (DSI) A) Automatic Mode B) Manual Mode File Reporter Engine Server File Reporter File Reporter Engine Server Engine Server Automatic Manual NSM 2.5 Automatic Straight License DSI DSI Linux Windows License License Server Shares Windows Server Shares Manually Defined NSM Policies Paths  AD Authentication  AD Authentication  AD Authentication  AD Authorization  AD Authorization  AD Authorization  NFR License Management  NFR License Management  NFR License Management  Policy-based Reporting  Policy-based Reporting  Policy-based Reporting  Automatic Storage Resource  Automatic Storage Resource  Automatic Storage Resource Discovery Discovery Discovery  Manual Storage Resource Definition  Manual Storage Resource Definition  Manual Storage Resource Definition 31 © Novell, Inc. All rights reserved.
  32. 32. Service Options – Active Directory Options without NSM 2.5 AD 2. Use File Reporter’s Directory Services Interface (DSI) A) Automatic Mode B) Manual Mode File Reporter File Reporter Engine Server Engine Server Manual Automatic Straight DSI DSI Linux License License Windows Server Shares Manually Defined Paths  AD Authentication  AD Authentication  AD Authorization  AD Authorization  NFR License Management  NFR License Management  Policy-based Reporting  Policy-based Reporting  Automatic Storage Resource  Automatic Storage Resource Discovery Discovery  Manual Storage Resource Definition  Manual Storage Resource Definition 32 © Novell, Inc. All rights reserved.
  33. 33. Service Options – Active Directory Upgrade Path to NSM 2.5 AD – DSI in Automatic Mode Only 1. Use NSM 2.5 for AD 2. Use File Reporter’s Directory Services Interface (DSI) A) Automatic Mode B) Manual Mode File Reporter Engine Server File Reporter File Reporter Engine Server Engine Server Automatic Manual NSM 2.5 Automatic Straight License DSI DSI Linux Windows License License Server Shares Windows Server Shares Manually NSM Policies Upgrade Path Defined Paths  AD Authentication  AD Authentication  AD Authentication  AD Authorization  AD Authorization  AD Authorization  NFR License Management  NFR License Management  NFR License Management  Policy-based Reporting  Policy-based Reporting  Policy-based Reporting  Automatic Storage Resource  Automatic Storage Resource  Automatic Storage Resource Discovery Discovery Discovery  Manual Storage Resource Definition  Manual Storage Resource Definition  Manual Storage Resource Definition 33 © Novell, Inc. All rights reserved.
  34. 34. Service Options - eDirectory ™ There are 2 options for eDirectory integration: 1. Use NSM 2.5 for AD 2. Use File Reporter’s Directory Services Interface (DSI) A) Automatic Mode B) Manual Mode File Reporter Engine Server File Reporter File Reporter OES Engine Server Engine Server Linux Automatic OES NSM 2.5 Manual Linux License Netware DSI Automatic DSI Straight Linux License License Netware Manually Defined NSM Policies Paths  AD Authentication  AD Authentication  AD Authentication  AD Authorization  AD Authorization  AD Authorization  NFR License Management  NFR License Management  NFR License Management  Policy-based Reporting  Policy-based Reporting  Policy-based Reporting  Automatic Storage Resource  Automatic Storage Resource  Automatic Storage Resource Discovery Discovery Discovery  Manual Storage Resource Definition  Manual Storage Resource Definition  Manual Storage Resource Definition 34 © Novell, Inc. All rights reserved.
  35. 35. Novell File Reporter Architecture ® SR Generate Scan Netware Netware Reports Agent SR Windows Server Scan OES OES Linux Linux Agent SLES OES Linux SR File Reporter Engine Server Scan Windows Windows Agent Server SR Scan Linux SLES Display Agent NFRAdmin Reports NSM 2.5 DSI NSM 2.5 DSI eDirectory eDirectory Active Directory Active Directory 35 © Novell, Inc. All rights reserved.
  36. 36. NFRAdmin Management Interface • Single Interface for management and reporting • Windows .NET 3.5 Application – Windows XP SP3 or later, Vista SP1 or later, Windows 7 – Windows Server 2003 SP2 or later, Windows Server 2008 Generate Reports Schedule Scans and Run Reports NFRAdmin File Reporter Engine Server DSI Active Directory License 1. Authentication Automatic Mode 2. Authorization 3. Verify License Automatically Discover 4. Build Resource Lists Storage Resources Windows Server Shares 36 © Novell, Inc. All rights reserved.
  37. 37. NFRAdmin Management Interface • Single Interface for management and reporting • Windows .NET 3.5 Application – Windows XP SP3 or later, Vista SP1 or later, Windows 7 – Windows Server 2003 SP2 or later, Windows Server 2008 Generate Reports Schedule Scans and Run Reports NFRAdmin File Reporter Engine Server Policy-based Reporting NSM 2.5 Active Directory License 1. Authentication NSM Integrated 2. Authorization 3. Verify License Automatically Discover 4. Build Resource Lists Storage Resources Windows 5. Policy-based Reporting Server Shares 37 © Novell, Inc. All rights reserved.
  38. 38. Novell File Reporter Architecture ® SR Generate Scan Netware Netware Reports Agent SR Windows Server Scan OES OES Linux Linux Agent SLES OES Linux SR File Reporter Engine Server Scan Windows Windows Agent Server SR Scan Linux SLES Display Agent NFRAdmin Reports NSM 2.5 DSI NSM 2.5 DSI eDirectory eDirectory Active Directory Active Directory 38 © Novell, Inc. All rights reserved.
  39. 39. File Reporter Engine Server • Engine that runs Novell File Reporter ® • Resides on: – Novell Open Enterprise Server 2 running SUSE Linux ® – SUSE Linux Enterprise 10 – Microsoft Windows 2003 or 2008 Server • Communicates with Novell Storage Manager 2.5 Engine for Integration Generate Reports Display Reports Windows Server SLES OES Linux File Reporter Engine Server 39 © Novell, Inc. All rights reserved.
  40. 40. File Reporter Engine Server (cont.) • Processes the scans based on schedule • Compiles them for inclusion in a report • Provides all report information to user interface • Determines that a condition has been met for a triggered report • Monitors how many agents are online Generate Reports Display Reports Windows Server SR SLES Scan Windows Share OES Linux Agent File Reporter Engine Server 40 © Novell, Inc. All rights reserved.
  41. 41. Novell File Reporter Architecture ® SR Generate Scan Netware Netware Reports Agent SR Windows Server Scan OES OES Linux Linux Agent SLES OES Linux SR File Reporter Engine Server Scan Windows Windows Agent Server SR Scan Linux SLES Display Agent NFRAdmin Reports NSM 2.5 DSI NSM 2.5 DSI eDirectory eDirectory Active Directory Active Directory 41 © Novell, Inc. All rights reserved.
  42. 42. Storage Resources and Reporting Agents • A Storage Resource (SR) can be a server volume, Novell Storage Manager policy, network folder path, or a Linux mount point • Agent performs a “Scan” of the SR to which it is assigned SR • Agents for: – Netware ® Netware Netware Agent – Open Enterprise Server 2 Linux SR – Windows 2003 and 2008 Server – SUSE Linux® OES Linux OES Agent Linux SR Windows Windows Agent Server SR Linux SLES Agent 42 © Novell, Inc. All rights reserved.
  43. 43. File Reporting Agents (cont.) • Examines and reports on variety of file systems – Novell Storage Services ™ SR – Novell Traditional ® Netware Netware Agent – Novell NCP ™ SR – Windows NTFS OES Linux OES Agent Linux – Reiser SR – ext3 Windows Agent Windows Server SR Linux SLES Agent 43 © Novell, Inc. All rights reserved.
  44. 44. Scans • The Agent initiates a Scan of the Storage Resource (SR) • Scans are indexed and compressed data specific to a SR • A Scan is decompressed only when data within the scan will be used to generate a report • A Scan includes comprehensive information on – File types being stored and file size – Duplicate files, file owners – When files were created or last modified – Much more Display Compressed Reports SR Decompressed Indexed NFRAdmin Scan Windows Share Agent Engine 44 © Novell, Inc. All rights reserved. Server
  45. 45. Demo
  46. 46. Unpublished Work of Novell, Inc. All Rights Reserved. This work is an unpublished work and contains confidential, proprietary, and trade secret information of Novell, Inc. Access to this work is restricted to Novell employees who have a need to know to perform tasks within the scope of their assignments. No part of this work may be practiced, performed, copied, distributed, revised, modified, translated, abridged, condensed, expanded, collected, or adapted without the prior written consent of Novell, Inc. Any use or exploitation of this work without authorization could subject the perpetrator to criminal and civil liability. General Disclaimer This document is not to be construed as a promise by any participating company to develop, deliver, or market a product. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. Novell, Inc. makes no representations or warranties with respect to the contents of this document, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. The development, release, and timing of features or functionality described for Novell products remains at the sole discretion of Novell. Further, Novell, Inc. reserves the right to revise this document and to make changes to its content, at any time, without obligation to notify any person or entity of such revisions or changes. All Novell marks referenced in this presentation are trademarks or registered trademarks of Novell, Inc. in the United States and other countries. All third-party trademarks are the property of their respective owners.

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