Building Capacities, Changing LivesBuilding Capacities, Changing Lives
What Makes Institutional Strengthening Work:
NOPE’s...
Building Capacities, Changing Lives
Presentation Outline
 Background information of the Organization
 The Current Scope ...
Building Capacities, Changing Lives
NOPE’s Background
• Inception: 2000
• Registration:2001
• International Mandate: 2007
...
Building Capacities, Changing Lives
Objectives
 To share on NOPE’s Institutional Strengthening experience
 To share on k...
Building Capacities, Changing Lives
NOPE’s Institutional Strengthening
(IS)Background
 12 years of experience cumulative ...
Building Capacities, Changing Lives
NOPE’s Institutional Strengthening
(IS)Background
 Institutional Strengthening Catego...
Building Capacities, Changing Lives
Program Description
 Pre- assessment Phase
 Review of Organizational Capacity Assess...
Building Capacities, Changing Lives
IS Monitoring and Evaluation
 Quarterly Review Meetings/feedback forums
 Document ve...
Building Capacities, Changing Lives
Key Achievements
Development of:
•Board Policy and Constitution
•NOPE’s 2014/2019 Stra...
Building Capacities, Changing Lives
Key Achievements
Development of:
Communications Strategy
Advocacy Strategy
Project ...
Building Capacities, Changing Lives
Other Achievements
 Improved HR and Financial Management
 Enhanced board performance
Building Capacities, Changing Lives
What Works In IS?
 OCA is a mirror
 Distribution of duties in SMT and MLM
 Open lea...
Building Capacities, Changing Lives
Lessons Learnt
 Institutional strengthening is an ongoing process and calls for
teamw...
Building Capacities, Changing Lives
Challenges
• Lack of buy-in at the IS inception
• Too much workload during initial yea...
Building Capacities, Changing Lives
Recommendations
 There is need to invest in staff and institutional capacity
building...
Building Capacities, Changing Lives
Resources
• www.csokenya.co.ke
• NPIConnect
• www.fundsforngos.org
Building Capacities, Changing Lives
Acknowledgements
 NOPE staff and affiliates
 USAID
 John Snow Inc.
 FANIKISHA
 Di...
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What Makes Institutional Strengthening Work: NOPE’s Experience

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What Makes Institutional Strengthening Work: NOPE’s Experience

  1. 1. Building Capacities, Changing LivesBuilding Capacities, Changing Lives What Makes Institutional Strengthening Work: NOPE’s Experience Name of Presenter: Grace Gitau-NOPE
  2. 2. Building Capacities, Changing Lives Presentation Outline  Background information of the Organization  The Current Scope of the Organization  Presentation objectives  Institutional Strengthening Background  Program Description/Methodology  Achievements  Lessons Learnt  Challenges  Recommendations
  3. 3. Building Capacities, Changing Lives NOPE’s Background • Inception: 2000 • Registration:2001 • International Mandate: 2007 • NOPE Uganda Registration: 2013 • Mission: “To build capacity of communities and organisations to deliver quality health and social services” • Vision: “A world with healthy communities and sustained social development” • Geographical scope: 32 out of 47 Counties in Kenya & 3 regions in Uganda
  4. 4. Building Capacities, Changing Lives Objectives  To share on NOPE’s Institutional Strengthening experience  To share on key achievements in Institutional Strengthening as Civil Society Organization and as a Sub-Grantor  To share on Institutional Strengthening strategies  To share on key considerations for the success of an Institutional Strengthening project
  5. 5. Building Capacities, Changing Lives NOPE’s Institutional Strengthening (IS)Background  12 years of experience cumulative IS support spearheaded by:  FHI360  John Snow Inc.  USAID FANIKISHA  Institutional Strengthening Categories  Leadership and Governance  Finance Planning and Management  Human Resource & Change Management  Project Management  IS Capacity
  6. 6. Building Capacities, Changing Lives NOPE’s Institutional Strengthening (IS)Background  Institutional Strengthening Categories  Advocacy, Networking and Alliance Building  Organizational Planning and Resource Mobilization  Monitoring, Evaluation, Research & Learning  Communications, Information Technology and Records Management  Grants and Sub-grants Management  Under APHIA II &APHIA plus->30 partners in Technical Assistance; NPI-sub-granted 3 partners-HWWK, ICL(A) & KASH; under FANIKISHA-8 affiliates in South Nyanza, Upper Eastern and Central Regions
  7. 7. Building Capacities, Changing Lives Program Description  Pre- assessment Phase  Review of Organizational Capacity Assessment Tools (OCAT)  Communication to departmental heads on OCA  Assessment Phase  OCA administered by departmental heads  Involves Assessment, Scoring and Action Identification; Plenary Score Review and Prioritization;Action Planning;Action Planning Review and; Follow Up.  `Post-Assessment Phase  Development of IS plan and action plan budget
  8. 8. Building Capacities, Changing Lives IS Monitoring and Evaluation  Quarterly Review Meetings/feedback forums  Document verification  Evaluation: annual repeat OCAs
  9. 9. Building Capacities, Changing Lives Key Achievements Development of: •Board Policy and Constitution •NOPE’s 2014/2019 Strategic Plan •Resource Mobilization Strategy 2014/2019 •Finance and Admin Manual •Procurement Policy=improved procurement policy •Institutional M&E Framework and KMS •NOPE’s dashboard for performance •HR and Change Management Policy
  10. 10. Building Capacities, Changing Lives Key Achievements Development of: Communications Strategy Advocacy Strategy Project Cycle Management Guidelines Sub-grant Management Policy IS Strategy
  11. 11. Building Capacities, Changing Lives Other Achievements  Improved HR and Financial Management  Enhanced board performance
  12. 12. Building Capacities, Changing Lives What Works In IS?  OCA is a mirror  Distribution of duties in SMT and MLM  Open learning from peers  Dedication from staff and management  Allocation of Project Monitors to IS Partners  Constitution of mentorship teams based on competence  Monthly IS review meetings  Use of CSO Portal for procurement of consultants & relevant resources
  13. 13. Building Capacities, Changing Lives Lessons Learnt  Institutional strengthening is an ongoing process and calls for teamwork for guaranteed success.  All the 10 Institutional Strengthening categories are equally important and should be accorded alike attention  There is no coat that fits all, there is therefore need to customize IS interventions on the institutional needs.
  14. 14. Building Capacities, Changing Lives Challenges • Lack of buy-in at the IS inception • Too much workload during initial years • Process is cost-intensive • Lack of adherence to timelines by vendors/consultants
  15. 15. Building Capacities, Changing Lives Recommendations  There is need to invest in staff and institutional capacity building for sustainability  There is need to utilize available resources in IS:CSO Portal, NPIConnect  IS is a continous process thus to be included in proposals during fundraising
  16. 16. Building Capacities, Changing Lives Resources • www.csokenya.co.ke • NPIConnect • www.fundsforngos.org
  17. 17. Building Capacities, Changing Lives Acknowledgements  NOPE staff and affiliates  USAID  John Snow Inc.  FANIKISHA  Different consultants

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