SIXTH INTERNATIONAL CONFERENCE ON PEER
EDUCATION, SEXUALITY, HIV AND AIDS
Theme: ZERO AIDS NOW! Miles and Misses
ENHANCING...
ENHANCING DATA FOR DECISION MAKING AND
REPORTING THROUGH A WEB BASED MONITORING
AND EVALUATION PLATFORM IN KENYA
Objective...
Introduction
Design of GF7 program
Reporting requirements ( Timelines &
Tools)
Report review cycle ( Including PUDR)
Primary Data Collection Level -54 SRs
SRSRSR
SR
Grants OfficersProgram Officers
Grants CoordinatorM&E Coordinator
P
ro
gr
...
Background
GF7 experience with paper-based report
- Timeliness of reports
- Completeness of reports
- Turn- around time du...
Enter web reporting platform
Definition: This is an online electronic
document and records management
system.
Description:
- Each implementing partner has a user
interphase
- Users have varying rights depending on
the nature of thei...
Other features
Data analysis
Data presentation- Graphs, charts
File attachments ( Pax. lists & photos)
Offline mode ( For ...
Advantages
Timely report
Complete reports
Uniformity in reporting
Cost reduction- logistics
Instant feedback
Ability to wo...
Disadvantage
High initial set-up cost ( Set- up & Hosting,
laptops for staff, skilled manpower)
Need for internet to submi...
Lessons learnt
The web-based data capture and
reporting platform enhanced reporting
at SR and PR level in a multi-level
pr...
Conclusion and recommendations
The web- based platform improves
efficiency and ensures quality in reporting
and implementa...
Many thanks
ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING AND EVALUATION PLATFORM IN KENYA
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ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING AND EVALUATION PLATFORM IN KENYA

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ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING AND EVALUATION PLATFORM IN KENYA

  1. 1. SIXTH INTERNATIONAL CONFERENCE ON PEER EDUCATION, SEXUALITY, HIV AND AIDS Theme: ZERO AIDS NOW! Miles and Misses ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING AND EVALUATION PLATFORM IN KENYA Authors: Kennedy O. Ochieng , Kaima Ruiga, Emmanuel Wamalwa, Marlin Jumbe, Joyce Waititu, Omondi Paul, Rosemary Mbaluka, Peris Karanja. Date: 20th June 2014
  2. 2. ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING AND EVALUATION PLATFORM IN KENYA Objective To share experiences of utilizing a web- based data capture and reporting platform in a HIV program with multiple reporting levels in Kenya.
  3. 3. Introduction Design of GF7 program Reporting requirements ( Timelines & Tools) Report review cycle ( Including PUDR)
  4. 4. Primary Data Collection Level -54 SRs SRSRSR SR Grants OfficersProgram Officers Grants CoordinatorM&E Coordinator P ro gr a m Fi na nc ial Program Manger HPD-Approval Level
  5. 5. Background GF7 experience with paper-based report - Timeliness of reports - Completeness of reports - Turn- around time during review of reports - Logistics - Storage, safety and accessibility of documents
  6. 6. Enter web reporting platform Definition: This is an online electronic document and records management system.
  7. 7. Description: - Each implementing partner has a user interphase - Users have varying rights depending on the nature of their role in M&E (i.e data entry, data cleaning, report writing, report approval & submission) - Reporting done both online and offline
  8. 8. Other features Data analysis Data presentation- Graphs, charts File attachments ( Pax. lists & photos) Offline mode ( For field staff) Email functionality User track log
  9. 9. Advantages Timely report Complete reports Uniformity in reporting Cost reduction- logistics Instant feedback Ability to work offsite Storage and safety of information
  10. 10. Disadvantage High initial set-up cost ( Set- up & Hosting, laptops for staff, skilled manpower) Need for internet to submit reports
  11. 11. Lessons learnt The web-based data capture and reporting platform enhanced reporting at SR and PR level in a multi-level program. The platform enables real time decision making.
  12. 12. Conclusion and recommendations The web- based platform improves efficiency and ensures quality in reporting and implementation of a multi-level program. There is and opportunity to explore how this platform can work in complementarity with other digital reporting gadgets like mobile phones and PDAs.
  13. 13. Many thanks

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