Hurricane information

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Emergency Checklist
Emergency Actions (Before/After)
Emergency Phone Numbers

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Hurricane information

  1. 1. A product of... Navy Office of Information www.navy.mil 703.697.5342 August 26, 2011Hurricane Irene: Actions Before, During and After the Storm“Operational primacy is our top priority, however, not only do we want our ships to be ready, but family readiness is critical.When our Sailors are given the order to get underway, they need to know that their families are prepared and will have theresources and support available for whatever challenges the storm may bring. When our families are ready, our Sailors will have their head on a swivel and be laser focused on mission execution!" – Vice Adm. Daniel Holloway, commander, U.S. 2nd FleetSailors, civilians and families are closely watching the development of Hurricane Irene as the storm’s current trackhas it making landfall near Wilmington, N.C., Aug. 27 as a CAT III hurricane. As Commander, U.S. 2nd Fleet sortiesships, Navy families must also take measures to prepare. Helpful tips provided by the Naval Safety Center include:Before the Storm• Communicate with your command and family members and take advantage of online resources.• Move or secure any objects that could become airborne during high winds.• Bring inside any outdoor furniture, decorations, trash cans, hanging plants, etc.• In anticipation of flooding, move furniture, electronics and other valuables to the highest level of your home.• Fill vehicles with fuel in case it is necessary to evacuate.• In anticipation of loss of power, turn refrigerator and freezer to coldest settings and open only when necessary.• Review evacuation plans. Plan an evacuation route that will take you 20-50 miles inland.During the Storm – If Evacuation is Necessary• Travel light – take valuables, cash, credit cards and important papers, such as bank accounts and insurance.• Stay away from flood waters.• Bring pets with you or ensure that they are well-cared for in a safe place.After the Storm – Risk Management• Do not attempt to return until you receive authorization. Proof of residency may be required.• Allow emergency personnel and clean-up crews to begin restoration operations before returning.• Attempt to keep your vehicle gas tank full - gas will likely be more difficult to procure.• Walking, swimming or driving through floodwaters is dangerous. If you are driving and come upon floodwaters, stop, turn around and go another way.• Use a generator outdoors only in a well-ventilated, dry area. Never use a generator indoors or in attached garages.• Although your home may appear to be structurally sound, water and wind damage could be extensive. Check the gas, electrical and water lines for damage. Do not use utilities until declared safe by authorities.• Contact command leaders and monitor local news for information regarding return to work.• Communicate with your chain of command regarding urgent requirements (i.e. berthing, medical, legal, transportation, etc.) through Navy Family Accountability and Assessment System (NFAAS). Social Media Resources Online Resources• U.S. Navy – Facebook / Twitter • NFAAS - account, manage and monitor the recovery• U.S. Fleet Forces Command – Facebook / Twitter process for personnel and their families• U.S. 2nd Fleet - Facebook • Red Cross Hurricane Preparedness - helpful tips• Navy Installations Command – Facebook • State of Virginia Emergency Management -• Navy Region Mid-Atlantic – Facebook / Twitter emergency kits• Fleet and Family Support Center – Twitter • Virginia Department of Transportation Hurricane• Navy Life Mobile Application – Evacuation Guide - evacuation and public shelters http://navylifeffr.com/ • Naval Research Laboratory and National Weather Service – storm tracking
  2. 2. EMERGENCY PREPAREDNESS CHECKLISTThe purpose of this checklist is to identify responsibilities of division heads during destructive weatherconditions. Division heads will be responsible for ensuring that the actions described below are completed ina timely manner. As portions of the checklist are completed division representatives will initial off that theaction is complete and notify code 1100D. Code 1100D will notify the Command Duty Office when alldivisions have reported that required actions are complete to set the current condition.STORM NAME: ___________________________ MONTH / YEAR ____________JOB ORDER # ______________________________ TROPICAL CYCLONE CONDITION / HURRICANE CONDITION FIVEA. Ensure items of material and equipment stored in all areas under their jurisdiction orin use by personnel from their division, which could be rolled or moved by high winds,are identified to be secured as directed. Items of special interest to check are temporary __________lighting, pre-built staging, office and storage trailers, and temporary buildings.B. Establish overhead job order numbers so division employees can properly charge forhurricane preparations and pass these job orders to the Duty Office. __________C. Submit to NNSY Galley (Code 814) number of Meals Ready to Eat (MREs) / mealsrequired for personnel unable to leave or that require shelter during Condition I, in the __________event the NNSY Galley must close.D. Public Affairs Officer (PAO – Code 1160) only – initiate and complete actions to __________place updated messages on Public Affairs Information Line (6-9551). These messageswill be kept current, a new message being recorded for each change in storm condition.E. Security (Code 1120) only – ensure a minimum of 100 Temporary ERICs are __________supplied to the PRCC and ECC for issue if needed.F. Code 1100 Emergency Notification System (ENS) Administrator will ensure all __________personnel updates have been entered into the ENS system. ENS Mustering informationwill be coordinated based on specific event.G. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify the __________Duty Office (6-8615) when all divisions have reported completing appropriate actions. TROPICAL CYCLONE CONDITION / HURRICANE CONDITION FOURA. Ensure all applicable actions for Condition V (Five) have been completed. __________B. Take necessary security measures for buildings, equipment, facilities, craft, and __________vehicles under their jurisdiction. Ensure all building custodians properly secure thewindows, doors, and equipment.C. Continue checking all items of material and equipment stored in areas under their __________jurisdiction or in use by personnel or their division (which could be rolled or moved byhigh winds) are secured.D. Ensure an adequate supply of radio and cellular phone batteries and chargers isavailable. Bring all battery packs up to full charge. __________E. Security Office (Code 1120) only – Man gates at Southgate 24 hours a day during Enclosure (2) Page 1 of 6
  3. 3. Conditions IV (Four), III (Three), and II (Two) to facilitate access to safe haven berths. _F. PAO Code 1160 only – Update storm condition information on the Public AffairsInformation Line recording (6-9551)G. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify the __________Duty Office (6-8615) when all divisions have reported completing appropriate actions TROPICAL CYCLONE CONDITION / HURRICANE CONDITION THREEA. Ensure all applicable actions for conditions V (Five) and IV (Four) have been __________completed.B. Check securing of buildings and material. Remove or secure all missile hazards. __________C. Security Office (Code 1120) only – Determine Interior/Exterior Gates to be closed __________and/or manned.D. Security Office (Code 1120) only – Man gates at Southgate 24 hours a day during __________Conditions IV (Four), III (Three), and II (Two) to facilitate access to safe haven berths.E. PAO Code 1160 only – Update storm condition information on the Public Affairs __________Information Line recording (6-9551)F. The Job Order for the Messing at NNSY Galley, or for MREs and water if NNSY __________Galley is closed, is the same as that previously established in Condition V (Five). ThisJob Order should also cover water, blankets, cots, etc., required for sheltering ofpersonnel. Code 1100 will also use this same Job Order for the ECC, PRCCC and DCPs.G. Ensure all emergency generators are topped off with fuel and tested. ___________H. Fill all gasoline powered vehicles. ___________I. Coordinate filling and preparation of all potable water supplies (water buffaloes) andportable emergency generators. ___________J. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify theDuty Office (6-8615) when all divisions have reported completing appropriate actions. __________ TROPICAL STORM CONDITION / HURRICANE CONDITION TWOA. Prepare for evacuating personnel from buildings and quarters considered unsafe inhigh winds when directed by the Shipyard Commander or his /her representative. Note :PWC Engineering (PWC Code 450) will determine safe buildings based on predictedwind conditions under direction of the Portsmouth Public Works Officer (PWC Code 21) __________B. Remove all vehicles / trailers from the waterfront and unprotected areas. Fuel all __________government vehicles first and then attempt to store them inside of buildings that havebeen determined to be safe by PWC Code 450. Note – if vehicles (trucks, forklifts,JLGs) are to be stored inside buildings, ensure the keys remain with the vehicles andcontact information is clearly displayed on the vehicle itself. Enclosure (2)C. Complete securing buildings and removing missile hazards. Ensure equipment in Page 2 of 6buildings is protected from water damage in case of damage to roofs/windows. __________
  4. 4. Building Custodians – properly secure the windows, doors and equipment. Be ready tostore cipher lock combinations, keys to critical doors, equipment and rooms in a locationthat can be accessed and known to PRCC when condition I (One) is set.D. Download all computer files to permanent storage and prepare computers for possible __________power outages.E. Security Office (Code 1120) only – Man gates at Southgate 24 hours a day during __________Conditions IV (Four), III (Three), and II (Two) to facilitate access to safe haven berths.F. PAO Code 1160 only – Update storm condition information on the Public Affairs __________Information Line recording (6-9551)G. Director, Executive Support (Code 1100) only – Ensure the below listed items takeplace:Dispatch a still photographer (Code 1170) to take pictures of those shipyard areas (i.e., __________waterfront, convenience berthing, and housing) which would be subject to potentialdamage. __________Receive any specific guidance from either Code 100 and / or the Officer in Charge (OIC)ECC concerning photographic requirements of unique berthing and / or structureconfigurations. These requirements are to be passed on to Code 1170 for action.H. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify the __________Duty Office (6-8615) when all divisions have reported completing appropriate actions. TROPICAL STORM CONDITION / HURRICANE CONDITION ONEA. Station personnel in buildings considered safe for occupancy during high winds.Ensure they have radio communications with the ECC or the Duty Office. Note: PWC __________Code 450 will determine safe buildings based on predicted wind conditions underdirection of PWC Code 21.B. Ensure all measures are taken to prevent or minimize: (1) Losing life and injuring personnel. __________ (2) Damaging floating equipment, dry-docks, buildings and other property. __________ (3) Disrupting security, power, lighting, communications, sanitary facilities,transportation, and water supplies. __________C. By direction of the Shipyard Commander, release category BRAVO personnel to __________permit them to return to their homes.D. Arrange to evacuate personnel from buildings and quarters if their occupancy duringhigh winds would be considered unsafe. Note: PWC Code 450 will determine unsafe __________buildings based on predicted wind conditions under direction of PWC Code 21.E. Security Office (Code 1120) only – Secure Manning gates at Southgate 24 hours a day __________during Conditions IV (Four), III (Three), and II (Two) to facilitate access to safe havenberths. Enclosure (2) Page 3 of 6F. PAO Code 1160 only –Request periodic public announcement broadcasts for recalling damage control parties __________over the commercial radio broadcast system (outside of normal working hours).
  5. 5. When directed, notify off-duty personnel of working conditions in the shipyard over thecommercial radio and television broadcast systems and through commercial newspapers. __________Keep COMNAVBASE PAO informed of actions taken per instructions by shipyardauthorities, and provide public announcement input to COMNAVBASE PAO for release __________to the local news media on reporting to work instructions for shipyard personnel.Update storm condition information on the Public Affairs Information Line recording __________(6-9551).When directed, ensure stand down / return to work information is recorded on the Public __________Affairs Information Line (6-9551)G. Shipyard Instructional Design Center (SIDC – Code 1170) only – When directed, __________ensure still photographers are recalled to participate in damage assessment. They are tophotograph any damage control party activities, thereby providing accurate historical dataafter action reporting.H. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify the __________Duty Office (6-8615) when all divisions have reported completing appropriate actions. Enclosure (2) Page 4 of 6
  6. 6. SNOWSTORMS1. There are two conditions indicating significant snowstorms: a. Snow Condition Two. Condition prescribed when accumulated snowfall, weather forecast, andother data indicate that it would be prudent in the interest of safety, snow removal, and traffic control toaccept a condition of reduced operations and to adjust personnel departure and arrival times to meet ananticipated traffic slowdown. b. Snow Condition One. Condition prescribed for major snow storms when accumulated snowfall,weather forecast, and other pertinent data indicate that it will be necessary to suspend normal operations(including excusing most civilian and military personnel from work for an extended period) until road andweather conditions are favorable for setting Snow Condition Two or returning to normal operations.2. In preparation for significant snowstorms, categorize all personnel as either ALPHA or BRAVO asdefined below: ALPHA – Those fleet-based and shore-based military and civilian personnel primarily concernedwith snow removal, traffic control, fire protection, utility operations, security, watches, emergency services,and other such duties designated “critical” by commanding officers, the cognizant department heads, orofficers in charge. BRAVO – All military and civilian personnel who are not designated as ALPHA personnel.3. Procedures to follow when snow conditions are set:A. Snow Condition Two during normal working hours: (1) Category ALPHA personnel remain on station until the end of normal __________working hours or until released by proper authority. (2) All category BRAVO personnel depart the shipyard on liberal leave as __________determined by the Shipyard Commander. (3) All personnel will report for work the next working day at their usual time __________unless otherwise directed.B. Snow Condition One during normal working hours: (1) Paragraphs 3A(1) through (3), above, apply when Condition One is set. __________ (2) Category ALPHA personnel will report for work each day at normal time or __________as directed by their department head. (3) BRAVO personnel will remain at home until Snow Condition Two is set. __________When Condition Two is set, the shipyard will send an announcement to local televisionand radio stations which will include the time civilians are to report to work.C. Snow Condition Two set during non-working hours: (1) All category ALPHA personnel report for work immediately or as __________prearranged by their department head. Enclosure (2) Page 5 of 6 (2) BRAVO personnel will report for work the next normal workday on time or __________
  7. 7. a given number of hours later than their normal starting time.D. Snow Condition One set during non-working hours: (1) All category ALPHA personnel report for work immediately or as __________prearranged by their department head. (2) All BRAVO personnel remain at home until Snow Condition Two is set or __________until a snow condition is not required, whichever occurs first.E. In preparation for snow season review all snow condition requirements and ensure __________ALPHA and BRAVO lists are up to date.F. Inform all personnel of the meaning of Snow Condition One and Two and what they __________are supposed to do when these conditions are set. This includes recommending the useof car pools.Obtain enclosure (3) from code 1120Obtain enclosure (4) from code 1190 Enclosure (2) Page 6 of 6
  8. 8. NNSY Phone NumbersPolice 396-5111Fire/Ambulance/HAZMAT 396-3333Emergency Control Center 396-3473Energy 396-8041Duty Office 396-8615NNSY Hotline 396-9551 Police-Fire-Rescue (Local) Non-EmergencyChesapeake 382-6161Gloucester 1-804-693-3890Hampton 727-6111James City County 566-0112Newport News 247-2500Norfolk 441-5610Portsmouth 393-5300Poquoson 868-3501Smithfield 357-3247Suffolk 923-2350Williamsburg 220-2331York County 890-3621 State & Federal AgenciesUS Coast Guard Search & Rescue 484-8192North Carolina Highway Patrol 1-919-733-7952Virginia State Police 1-800-582-8350 American Red CrossVirginia Beach 446-7700Norfolk 446-7700Portsmouth 393-1031Newport News 838-7320Suffolk 539-6645York/Poquoson 898-3090Williamsburg 253-0228Elizabeth City, N.C. 1-252-335-2185Hertford, N.C. 1-252-332-3721 UtilitiesVirginia Natural Gas 1-866-229-3578Chesapeake 328-6352 / 382-3550 (after 5 p.m.)Currituck County 1-252-2769 / 1-252-232-2216 (after 5 p.m.)Hampton 926-1000 / 234-4800 (after 5 p.m.)Isle of Wight 365-6319 / 357-3191 (after 5 p.m.)
  9. 9. James City County 1-757-253-6800 / 1-757-229-7421 (after 5 p.m.)Newport News 926-1000 / 234-4800 (after 5 p.m.)Norfolk 664-6700 / 832-1000 (after 5 p.m.)Portsmouth 393-8524 / 393-8561 (after 5 p.m.)Poquoson 926-1000 / 234-4800 (after 5 p.m.)Suffolk 923-3675 / 255-2247 (after 5 p.m.)Surry County 1-757-294-5271Surry Town 1-757-294-3021 / 1-757-294-5264 (after 5 p.m.)Williamsburg 220-6140 / 220-6196 (after 5 p.m.)York County 890-3702 / 890-3261 (after 5 p.m.) Dominion PowerVirginia and North Carolina 1-866-366-4357Columbia Gas 1-800-543-8911 Water and Sewer:Chesapeake 382-6352 (Weekdays) / 382-3550 (Sat/Sun/Holidays)Norfolk 664-6700Peninsula 247-8421Portsmouth 393-8561 HospitalsSentara Va Beach General 395-8000Chesapeake General 312-8121DePaul Medical Center (Bon Secours) 489-5000Sentara Bayside 363-6100Sentara Leigh 466-6000Sentara Norfolk General 668-3201 Traffic & TransportationVa Dept of Transportation Helpline (VDOT) 1-800-367-7623 (ROAD)Virginia Real Time Traffic Information 511 TunnelsChesapeake Bay Bridge 1-757-331-2960Hampton Roads Bay Bridge 640-0055 or 1-800-792-2800Monitor-Merrimac Control Room: 1-757-247-2100 Insurance ClaimsNational Insurance Consumer 1-800-942-4242Va. Corporation Commission 1-800-552-7945Allstate 1-800-547-8676Geico 368-9032 / 1-800-841-3000 (toll-free)Nationwide 1-800-421-3535Prudential 1-800-437-3535
  10. 10. State Farm 431-4200USAA 757-893-5188 or 1-800-531-8222 Official TV StationsChannel 3 446-1000Channel 10 396-6180Channel 13 625-1313

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