AIM Implementation
Training
2013
This presentation was prepared for NAIS by:
Cheryl Gardner
Meridian Solutions
301-587-3385
2
Introductions
 Names
 Roles in AIM process
 Initial questions
 Materials needed for this session
 AIM User’s Manual
...
AIM Training Agenda
 Background
 Implementation Requirements
 School Self Assessment
 Online Climate Survey
 Assessme...
Background
5
Assessment components
 Climate Survey
 All constituents including students ages 12 and older
 Younger students ages 9 –...
AIM plans at your school
 Why is your school undertaking AIM?
 How do you plan to use the results?
 Do you plan to impl...
AIM meets current needs
 AIM designed to evaluate / assess –
 Diversity
 Multiculturalism
 Congruence with NAIS Princi...
Entire school community participates
 Affirm a school’s progress in meeting diversity
and multicultural goals
 Identify ...
Potential benefits
 Gather information on school climate
 Discover what is most effective for advancing
inclusiveness an...
Implementation
11
Process Overview and Action Steps
 See flow chart on pages 2 & 3 of User’s Manual
 Includes references to sections in Ma...
Important considerations
 Staff time required
 Confidentiality
 Terms and definitions
. . . Implementation
13
First steps . . .
 Choose an AIM coordinator
 Form Steering Committee
 Familiarize yourself with AIM materials
 Prepar...
AIM coordinator role
 Review materials and know how to proceed
 Keep process on schedule
 Schedule committee meetings
...
AIM coordinator role
 Prepare definitions for the affiliation/constituent
categories
 Prepare total number of potential ...
Steering committee role
 Oversee assessment process
 Work with coordinator to develop schedule
 Prepare plan for the se...
Prepare schedule including tasks
18
. . . Implementation
Task / Activity
Form committees
Conduct self assessment
Implement...
School Self Assessment
19
Self Assessment questions
 A. School governance and leadership
 B. Policy and administration
 C. Admissions and financi...
Self Assessment questions (cont.)
 F. Student life
 G. School publications and environment
 H. Staff involvement and li...
Process steps will guide assessment
. . . School Self Assessment
22
1. Appoint steering committee
 3 to 6 members
 Overs...
Process steps (cont.)
23
. . . School Self Assessment
4. Convene discovery committees – each one
 Considers the questions...
Climate Survey
24
Things to consider
 Younger Student survey
 Instruments in other languages
 Optional Paper surveys
 Distribution of su...
Preparation for climate survey
 Prepare outreach plan
 Prepare information for Insightlink
 Define affiliation groups
...
Constituents = affiliation groups
 Students – ages 12 and older, ages 9 - 11
 Trustees
 Administrators
 Faculty / teac...
Available for all constituents
 Involves all members of school community
 Assesses how they experience the school
 Uses...
Important to generate wide participation
 Prepare outreach plan for your school
 Include reminders during survey adminis...
Parent permission issues
 Existing school policy
 Voluntary survey thus written permission not
required, but parent can ...
Climate Survey Results
 Summary Report
 Benchmarks for comparisons
 Data Tables
 By affiliation groups
 Request other...
Assessment Report
32
Value of assessment report
 Highlights big picture
 Documents key learning
 Creates basis for moving forward
 Provides...
Preparation for report
 Gather discovery committee reports
 Review climate survey data
 Participation rates
 Question ...
Data Analysis
 Guide to Understanding/Evaluating AIM Results
 Factors for each constituent group
 Composite scores for ...
Assessment Evaluation
36
Make notes of experiences
 What worked well
 What didn’t work well
 Value and usefulness of information gathered
 How ...
Data gathering for evaluation
 Debriefing will include –
 Review of AIM coordinator notes
 Review of your AIM report
 ...
Share what you learned
 With other schools
 Process
 Experience
 With NAIS
 Process
 Experience
 Final report (shar...
AIM Support Team
 NAIS Documentation & Payment
 Tina Wood, NAIS
 wood@nais.org / (202) 973-9762
 Climate Survey Set-up...
Final questions / concerns
41
 What final questions do you have?
 Contact your AIM Support person
(listed in Appendix of...
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Aim training2013

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Aim training2013

  1. 1. AIM Implementation Training 2013
  2. 2. This presentation was prepared for NAIS by: Cheryl Gardner Meridian Solutions 301-587-3385 2
  3. 3. Introductions  Names  Roles in AIM process  Initial questions  Materials needed for this session  AIM User’s Manual  School Self Assessment document 3
  4. 4. AIM Training Agenda  Background  Implementation Requirements  School Self Assessment  Online Climate Survey  Assessment Report  Post Implementation Evaluation 4
  5. 5. Background 5
  6. 6. Assessment components  Climate Survey  All constituents including students ages 12 and older  Younger students ages 9 – 11  School Self Assessment  Resources  AIM User’s Manual  Guide to Understanding/Evaluating AIM Results . . . Background 6
  7. 7. AIM plans at your school  Why is your school undertaking AIM?  How do you plan to use the results?  Do you plan to implement all aspects of the assessment?  What is your tentative schedule? . . . Background 7
  8. 8. AIM meets current needs  AIM designed to evaluate / assess –  Diversity  Multiculturalism  Congruence with NAIS Principles of Good Practice for Equity and Justice  Implemented as  Stand alone  Self-study element in accreditation review  Part of strategic planning process . . . Background 8
  9. 9. Entire school community participates  Affirm a school’s progress in meeting diversity and multicultural goals  Identify effective diversity and multicultural initiatives  Facilitate meaningful and constructive dialogue in the school community using appreciative inquiry  Support positive community-building process . . . Background 9
  10. 10. Potential benefits  Gather information on school climate  Discover what is most effective for advancing inclusiveness and multiculturalism  Find areas that need more work to ensure steady progress  Use a common language to facilitate discussion  Gain additional benefits unique to your school (?) . . . Background 10
  11. 11. Implementation 11
  12. 12. Process Overview and Action Steps  See flow chart on pages 2 & 3 of User’s Manual  Includes references to sections in Manual  Suggests related tasks . . . Implementation 12
  13. 13. Important considerations  Staff time required  Confidentiality  Terms and definitions . . . Implementation 13
  14. 14. First steps . . .  Choose an AIM coordinator  Form Steering Committee  Familiarize yourself with AIM materials  Prepare an AIM implementation schedule . . . Implementation 14
  15. 15. AIM coordinator role  Review materials and know how to proceed  Keep process on schedule  Schedule committee meetings  Check in with assessment committees  Coordinate production of assessment report 15 . . . Implementation
  16. 16. AIM coordinator role  Prepare definitions for the affiliation/constituent categories  Prepare total number of potential survey participants by affiliation category  Implement outreach plan for climate survey  Share experiences 16 . . . Implementation
  17. 17. Steering committee role  Oversee assessment process  Work with coordinator to develop schedule  Prepare plan for the self assessment  Choose discovery committee facilitators  Ensure self assessment includes all questions of importance to the school  Write final report . . . Implementation 17
  18. 18. Prepare schedule including tasks 18 . . . Implementation Task / Activity Form committees Conduct self assessment Implement outreach plan Administer climate survey Review survey results Complete report Participate in debrief Due Date
  19. 19. School Self Assessment 19
  20. 20. Self Assessment questions  A. School governance and leadership  B. Policy and administration  C. Admissions and financial aid  D. Faculty / teacher  E. Teaching and learning . . . School Self Assessment 20
  21. 21. Self Assessment questions (cont.)  F. Student life  G. School publications and environment  H. Staff involvement and life  I. Parent / guardian involvement  J. Alumni/-ae involvement and investment . . . School Self Assessment 21
  22. 22. Process steps will guide assessment . . . School Self Assessment 22 1. Appoint steering committee  3 to 6 members  Oversees assessment  Completes Section K 1. Meet to review process 2. Appoint discovery committees  Focus groups of 8 to 10 members  Should include diversity and expertise
  23. 23. Process steps (cont.) 23 . . . School Self Assessment 4. Convene discovery committees – each one  Considers the questions in assigned sections  Reaches consensus decisions 5. Write summary report  Facilitator will write with help of recorder  Considers survey and discovery data in light of Section K data
  24. 24. Climate Survey 24
  25. 25. Things to consider  Younger Student survey  Instruments in other languages  Optional Paper surveys  Distribution of survey via . . .  E-mail link and/or  Link on school website . . . Climate Survey 25
  26. 26. Preparation for climate survey  Prepare outreach plan  Prepare information for Insightlink  Define affiliation groups  Determine # of potential respondents in each group  School logo for first survey page  Spanish / Mandarin / Korean survey . . . Climate Survey 26
  27. 27. Constituents = affiliation groups  Students – ages 12 and older, ages 9 - 11  Trustees  Administrators  Faculty / teachers  Staff  Parents / guardians  Alumni / -ae . . . Climate Survey 27
  28. 28. Available for all constituents  Involves all members of school community  Assesses how they experience the school  Uses appreciative inquiry approach  Provides for confidentiality  Helps to identify priority initiatives . . . Climate Survey 28
  29. 29. Important to generate wide participation  Prepare outreach plan for your school  Include reminders during survey administration  Set goals for participation by constituent groups  Enlist many in outreach activities  Share results with the school community . . . Climate Survey 29
  30. 30. Parent permission issues  Existing school policy  Voluntary survey thus written permission not required, but parent can opt out for child  Student survey questions available for parent review if requested . . . Climate Survey 30
  31. 31. Climate Survey Results  Summary Report  Benchmarks for comparisons  Data Tables  By affiliation groups  Request others if needed – by age, gender, race/ethnicity, years with the school  Verbatim Comments . . . Climate Survey 31
  32. 32. Assessment Report 32
  33. 33. Value of assessment report  Highlights big picture  Documents key learning  Creates basis for moving forward  Provides “road map” for next time . . . Reporting 33
  34. 34. Preparation for report  Gather discovery committee reports  Review climate survey data  Participation rates  Question scores  Composite scores  Verbatim comments  Benchmarks 34 . . . Reporting
  35. 35. Data Analysis  Guide to Understanding/Evaluating AIM Results  Factors for each constituent group  Composite scores for each factor driver  Cross-reference to discovery group questions  Compare results for each part of the assessment  See report outline in User’s Manual 35 . . . Reporting
  36. 36. Assessment Evaluation 36
  37. 37. Make notes of experiences  What worked well  What didn’t work well  Value and usefulness of information gathered  How much time was invested in self assessment  Response to climate survey . . . Assessment Evaluation 37
  38. 38. Data gathering for evaluation  Debriefing will include –  Review of AIM coordinator notes  Review of your AIM report  Teleconference with selected staff  Preparation of report with recommendations 38 . . . Assessment Evaluation
  39. 39. Share what you learned  With other schools  Process  Experience  With NAIS  Process  Experience  Final report (sharing is optional) 39 . . . Assessment Evaluation
  40. 40. AIM Support Team  NAIS Documentation & Payment  Tina Wood, NAIS  wood@nais.org / (202) 973-9762  Climate Survey Set-up & Delivery  George Gillies, Insightlink Communications  gillies@insightlink.com / (1-866-802-8095 x701)  Implementation Support & Questions  Cheryl Gardner, Meridian Solutions  cagardner@meridiansolutionsinc.com / (301) 587-3385 40 . . . Assessment Evaluation
  41. 41. Final questions / concerns 41  What final questions do you have?  Contact your AIM Support person (listed in Appendix of AIM User’s Manual)  Next steps

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