Planning Library Buildings;   the background work Upali Amarasiri Director/NILIS NILIS seminar/workshop Series 16 th  Octo...
Need Assessment <ul><li>Is it necessary to have a new building? </li></ul><ul><li>Alternatives to a new building; new spac...
How to Finance the Project <ul><li>Annual institutional/organisation budget? How reliable? </li></ul><ul><li>As a part of ...
Preparation of the architect’s brief <ul><li>What services you expect the library to provide? (lending, reference, ICT, ch...
<ul><li>Characteristics of the users (researchers, academics, students, general public, children, elderly, disable, etc.) ...
Identify   the project management team <ul><li>Membership depends on the type of organisation </li></ul><ul><li>In local a...
<ul><li>Small libraries can always seek the assistance from the NLDSB </li></ul><ul><li>For a large library buildings it i...
Provide the architect enough opportunities to understand the  needs of the library <ul><li>Show him a few quality, as well...
Study   the draft plan <ul><li>Study the draft plan critically </li></ul><ul><li>Discuss it with  your staff and with coll...
Beware <ul><li>Don’t let the management to exclude the librarian in the building planning process </li></ul><ul><li>Don’t ...
<ul><li>If librarian finds difficult to express his/her argument at the meeting find alternate ways (brief the committee c...
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Planning library build presentation

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Planning library build presentation

  1. 1. Planning Library Buildings; the background work Upali Amarasiri Director/NILIS NILIS seminar/workshop Series 16 th October 2008 National Institute of Library and Information Sciences, University of Colombo
  2. 2. Need Assessment <ul><li>Is it necessary to have a new building? </li></ul><ul><li>Alternatives to a new building; new space planning, shared facilities, decentralisation, high tech/modern furniture/equipment etc. </li></ul><ul><li>Present and future needs of the library; expansion of the collection, services, clientele & ICT facilities etc. </li></ul><ul><li>Development goals/targets of the mother institute </li></ul>
  3. 3. How to Finance the Project <ul><li>Annual institutional/organisation budget? How reliable? </li></ul><ul><li>As a part of the foreign funded project? </li></ul><ul><li>New building fund – cost of the building, fittings, furniture, equipments, professional advisory fee (architect, engineers, interior designer, library consultant etc.), other expenses </li></ul><ul><li>Space for annual inflation and unexpected expenditure </li></ul><ul><li>Explore ways of secure the necessary additional funds, if necessary </li></ul>
  4. 4. Preparation of the architect’s brief <ul><li>What services you expect the library to provide? (lending, reference, ICT, children, conservation etc.) </li></ul><ul><li>Non-library activities (seminars, conferences, exhibitions etc.) </li></ul><ul><li>Collection size at present and in 10 years time </li></ul><ul><li>Sub collections and their special requirements (reference, lending, restricted reference, audio-visual materials, electronic materials, manuscripts etc.) </li></ul><ul><li>Number of users at present and in 5 to 10 years time </li></ul>
  5. 5. <ul><li>Characteristics of the users (researchers, academics, students, general public, children, elderly, disable, etc.) </li></ul><ul><li>Requirements for the in-house activities (library staff, technical services etc.) </li></ul><ul><li>Special library requirements (close access, open access, silence areas, climate control, security of the collection, easy for surveillance etc.) </li></ul><ul><li>Provide a chart with the workflow and interconnected services </li></ul>
  6. 6. Identify the project management team <ul><li>Membership depends on the type of organisation </li></ul><ul><li>In local authority set up it is the mayor/chairman, commissioner/secretary, works engineer/technical officer, librarian and others </li></ul><ul><li>University/institutional set up; Registrar/Director, works engineer, librarian, architect and a number of other members </li></ul><ul><li>Advisable to have a member from the library advisory committee </li></ul>
  7. 7. <ul><li>Small libraries can always seek the assistance from the NLDSB </li></ul><ul><li>For a large library buildings it is always advisable to get the services of a library consultant, an architect and a interior designer </li></ul><ul><li>Insist to have quality project management team </li></ul>
  8. 8. Provide the architect enough opportunities to understand the needs of the library <ul><li>Show him a few quality, as well as poorly designed library buildings </li></ul><ul><li>Provide him the literature on library building/interior planning (NL,NILIS,SLLA, Kelaniya university, USIS, Internet) </li></ul><ul><li>Arrange a discussion with senior librarians who know the subject </li></ul><ul><li>Provide a list of ‘do s and don’t s’ (e.g. no too many entry exit points, reference area should not be located closer to a busy area) </li></ul>
  9. 9. Study the draft plan <ul><li>Study the draft plan critically </li></ul><ul><li>Discuss it with your staff and with colleagues in the profession </li></ul><ul><li>Identify the weak areas </li></ul><ul><li>Identify the areas that can be improved </li></ul><ul><li>Identify the possible alternatives </li></ul><ul><li>Balance between Aesthetic versus Functional </li></ul><ul><li>Discuss them with the architect/project m. team </li></ul>
  10. 10. Beware <ul><li>Don’t let the management to exclude the librarian in the building planning process </li></ul><ul><li>Don’t blindly accept the plan/s of the architect or management </li></ul><ul><li>Librarian should play her/his role properly and impress the others </li></ul><ul><li>If the librarian does not have adequate knowledge on the subject acquire it or get professional help </li></ul><ul><li>Attend the planning meetings well prepared </li></ul>
  11. 11. <ul><li>If librarian finds difficult to express his/her argument at the meeting find alternate ways (brief the committee chairman in advance, brief another committee member or the architect in advance, write a short memo and table it etc.) </li></ul><ul><li>Prepare the architect’s brief professionally which can avoid a lot of problems subsequently </li></ul><ul><li>Be always alert about the time schedule of the construction and proper supervision at every stage </li></ul>
  12. 12. Thank you

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